Aperture Card Scanners: Six Steps to a Successful Digitizing - PowerPoint PPT Presentation

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Aperture Card Scanners: Six Steps to a Successful Digitizing
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Aperture Card Scanners: Six Steps to a Successful Digitizing

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  1. Aperture Card Scanners: Six Steps to a Successful Digitizing Project

  2. Aperture Card Scanners: Six Steps to a Successful Digitizing Project

  3. Aperture Card Scanners • Aperture Card scanners are machines that scan the contents of aperture cards and produce a digital file. These types of cards are popular for archiving data. • An aperture card is a punched card that has a microfilm chip affixed in a cut-out window. Usually 35mm tall, the microfilm chip contains a reduced image of a reference document. An example might be an engineering drawing. • Although still used in many archiving projects, a greater number or organizations prefer to digitize aperture cards to provide a duplicate format or an entire replacement. Using aperture card scanners for a digitizing project requires carefully following six typical steps.

  4. Aperture Card Scanners • Retrieve Your Cards. • Make sure you locate the cards you want digitized and retrieve them from storage. • Transport them to where you’ll be using your aperture card scanners. • When it comes time to organize the cards for scanning, office staff can’t find them and time is wasted tracking them down. It’s better to know early in the project if you’ll need to bring in extra staff to help find all the aperture cards for your project.

  5. Aperture Card Scanners • Assess the Condition of Your Cards. • Aperture card scanners can efficiently automate the digitizing process. However, cards in poor condition or not made to industry standards could cause delays in your production. • If aperture cards were produced during different time periods, industry standards may have been interpreted differently. • The various interpretations would affect the end results and thus the digital formats produced by the aperture card scanners. • Examples of issues affecting scanning might include magnification ratios, resolutions, film densities, image contrasts, image centering and more.

  6. Aperture Card Scanners • Evaluate Scanned Images. • After using aperture card scanners, you need to make sure your have quality digital images. • Further work may be necessary, such as cropping and sizing images, or removing specks caused by dirt on the film. • Use Meaningful Indexing. • Once your files are converted to a digital format, you will be able to index them for easy retrieval. But, you need to decide on a structure to simplify the process as much as possible. • For example, you need to coordinate the source of the index information, such as a database or document.

  7. Aperture Card Scanners • Decide on File Format. • When scanning with aperture card scanners, you can output your images to a variety of digital file formats. • Common formats include PDF and TIFF. • Determine What to Do with Your Cards. • Depending on the content, many companies may keep them as another form of backup. • Storage requires proper environmental conditions. • You also need to consider security and cost in your cost/benefit analysis. • If you decide to dispose of your cards, careful planning needs to become part of the project.

  8. Aperture Card Scanners Using aperture card scanners with these six steps can help provide a formal process for your project and identify requirements. Companies need to understand the impact on staffing and budget resources before any project begins.

  9. About the Author Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Aperture Card Scanners, visit http://www.mesltd.ca.