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PRIA Proudly Sponsors. Property Records Education Partners (PREP). PREP Chapters – Keeping it going . Keeping your PREP Chapter alive About PRIA and PREP PREP Chapter Co-Chair Responsibilities Topic ideas Actual Agendas from other Chapters

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pria proudly sponsors
PRIA Proudly Sponsors

Property Records Education Partners (PREP)

prep chapters keeping it going
PREP Chapters – Keeping it going
  • Keeping your PREP Chapter alive
    • About PRIA and PREP
    • PREP Chapter Co-Chair Responsibilities
    • Topic ideas
    • Actual Agendas from other Chapters
    • Links to presentations you might use
    • Resources for you
about pria
About PRIA
  • PRIA is the leading national resource for both government and business land records partners to develop and promote national standards and best practices, including:
    • Technology Standards and Implementation Guides
    • White Papers and Best Practices
    • Model Legislation
    • Informational Resources
  • PRIA has supported PREP since 2002 when it was created to involve participation at the LOCAL level
about prep
About PREP
  • What is PREP supposed to be about and how can PREP help your industry within your community?
    • PREP provides a local structured forum for property records industry stakeholders to meet and work together more effectively. We’ve found that the over 36 PREP Chapter(s) have improved local working relationships through discussion of local issues and expanded educational opportunities.
about prep1
About PREP
  • PREP Chapter participants are better informed and enjoy a stronger voice when addressing state and federal legislation, standards, and best practices.
  • PREP is a way to meet that requires only (1) Government and (1) Business co-chair who organize meetings (only one PREP participant must be a PRIA member although PRIA membership is encouraged.)
about prep2
About PREP
      • PREP provides a mechanism to work with “problem” areas in the local market place
      • PREP provides a united forum to develop meaningful legislation
      • PREP participation has been proven to reduce document rejection rates
  • PREP helps develop a broad contact “go to” list
about prep3
About PREP
  • PREP gives you a reason to invite stakeholders from all parts of the real property industry such as: recorders, title companies, recording system vendors, mortgage companies, banks, escrow agents, etc.
  • PREP is a cost efficient way to stay involved with important issues locally and to hear from PRIA about national standards setting and necessary industry education.
about prep4
About PREP
  • PREP enhances recognition in your county and community:
    • Local public officials who have PREP chapters and work with their business counterparts to solve industry related issues allow Recording officials to have a greater presence with their business constituency
    • Conversely PREP allows the business community to be heard directly by county officials.
prep chapter co chair responsibilities
PREP Chapter Co-chair Responsibilities
  • As a PREP Chapter co-chair what are my responsibilities?
    • Co-chairs set up meetings and keep a current inventory of the local real property records people in all sectors of the industry (title folks, county recorders/staff, banking, mortgage, escrow, other governmental agencies, notaries, legal secretaries, attorneys, data aggregators, recording related vendors, etc.)
prep chapter co chair responsibilities1
PREP Chapter Co-chair Responsibilities
  • Co-chairs hold meetings consistently and on a schedule that works in their region (could be monthly via phone or in person, quarterly, semi-annually or annually)
  • Co-chairs find speakers, topics and prepare agendas that focus on issues of interest locally and/or on PRIA information
prep chapter co chair responsibilities2
PREP Chapter Co-chair Responsibilities
  • Co-chairs communicate with PRIA’s PREP Coordinator:
    • Let her know annually and/or intermittently all your proposed meeting dates
    • Send all minutes/agendas to her
    • Send all attendee lists to her
      • (Templates for all the above are on the PRIA/PREP webpage)
prep chapter topics
PREP Chapter Topics
  • Actual PREP Agendas and Meeting Minutes are always on the PRIA/PREP webpage, but here are a few topics commonly seen:
    • eRecording– hold an eRecording symposium with vendors, users, submitters, etc. or simply have a discussion/check in to check current status of eRecording in your area.
prep chapter topics1
PREP Chapter Topics
  • Land Fraud – there are prepared land fraud survey presentations on the PRIA/PREP webpage and this is always a good topic to ask your local district attorneys and/or state and local government reps who specialize in land fraud issues.
prep chapter topics2
PREP Chapter Topics
  • Privacy Issues in Land Records – There is a privacy white paper suitable for discussion on the PRIA/PREP webpage; this is a good area to discuss the always ongoing issues in the area of land records.
  • Notary Basics – There is an audio presentation available on the PRIA/PREP webpage which gives a clear overview of what to expect from a Notary.
  • Document rejection stats – This area is becoming an issue again with higher volumes of recording starting to return.
prep chapter topics3
PREP Chapter Topics
  • Charging Fees for access to land records – always a controversial topic, as different counties and states often do this differently and via subscription services OR simply on the internet for free. See white paper on PRIA webpage on Bulk Records Access.
prep chapter topics4
PREP Chapter Topics
  • Land Descriptions and Interpretations – one Chapter held an all day seminar with presentations from the local Land Surveyors Association. They are also going to invite the Surveyors to review how they create Surveys for Recorders/Title people and discuss different methods used by Surveyors.
prep chapter topics5
PREP Chapter Topics
  • GIS and Land Records – how do the two relate and why is it important? ESRI is one of PRIAs members and is willing to speak to Chapters or provide an outline of discussion about this relationship and how it will help the citizen to have these bodies of data connected.
a typical template for a prep meeting agenda
A typical template for a PREP Meeting Agenda
  • Welcome & Registration
  • Introductions: meet your business partners
  • PRIA and PREP News/Updates
  • Exchange county and document submitter information
  • Discussion on current issues of mutual concern to your group: document processing issues, rejections, proposed and new legislation, eRecording, etc.
  • Future meetings, future educational opportunities, etc.
prep meeting agendas metro minnesota
PREP Meeting Agendas – Metro Minnesota

MN Metro PREP Meeting February 14, 2013 - Business Meeting

Approve Agenda/Additional Items  Approve Meeting Minutes of November 8th, 2012 (?)

Unfinished/Ongoing Business

 ERERC updates – County eRecording Volumes  MLTA/MCRA Workgroup  Legislative Updates from the MN Bar, MLTA, MNAR, MCRA

New Business

Accepting certified copy of ‘probate package’ (1 filing fee) vs certified copy of each doc (multiple filing fees)

Discussion of process for removing ‘old’ memorials, recitals, etc – Order, Examiner’s Directive, etc

Amy Roble – Overview of Case 0:11-cv-03548-ADM-JSM (Venture Bank v United States of American) re:“reasonable inspection” of public records

2013 Meetings: February 14, April 11, June 13, 2012 – suggest alternate date(s), MCRA Summer Conf Conflict, September 12, and November 14, 2013

prep meeting agendas southern california
PREP Meeting Agendas – Southern California


(Business Co-Chair, Zachary Zaharek of First American Data Tree LLC; and

Government Co-Chair, TaunaMallis - Assistant Recorder for Riverside County)

PREP is holding its 3rd annual Southern California Chapter conference sponsored by First

American Data Tree LLC, on Wednesday, September 11, 2013, in Orange County at the First

American campus, located at 5 First American Way, Santa Ana, California 92707, from 8:30 a.m. to

12:30 p.m., with check-ins starting at 8:00 a.m.

This year the dynamic panels will consist of:

1. County-Recorders from Los Angeles, Orange, Riverside, San Bernardino, and

San Diego counties;

2. Deputy District Attorneys from the Real Estate Fraud Divisions from Los Angeles,

Orange, Riverside, and San Bernardino counties; and,

3. Wells Fargo - origination department representative

The previous conferences have been a tremendous success with a great attendance and we

are expecting the same this year. Please RSVP to Jamie McCauley at no later than September 4, 2013. For questions or additional information, please contact Zachary Zaharek, First American Senior Corporate Counsel, at; 714-250-7713 or Jamie McCauley, First American Corporate Paralegal, at; 714-250-6468.

prep meeting agendas ne minnesota
PREP Meeting Agendas – NE Minnesota


Eighty members were present.

Melanie Gornik from SimpleFile presented a demonstration about the submitter’s side of e-recording. There were many questions ranging from how do the counties handle these documents to what will it cost me to where do I sign up.

There are several e-Recording submitting vendors approved by the ERER Commission. Information about them may be found at:

Drew Imes from the Department of Revenue Demonstrated the eCRV (e Certificate of Real Estate Value). His humorous “Top Ten” Reasons to use the eCRV was enthusiastically received. Information about the eCRV may found at :

Phaedra Torres from Lake Superior Title demonstrated the eWell Certificate. She described that the application is easy to use and folks should not be wary of it. Information about the eWell certificate may be found at:

Both applications are largely self-directing and intuitive.

prep meeting agendas colorado erecording summit and prep meeting
PREP Meeting Agendas – Colorado eRecording Summit and PREP Meeting
  • Colorado PREP Chapter Meeting & eRecording Summit

Thursday, July 19, 2012

Join a panel of experts to discuss eRecording:

 Is it meeting expectations?

 What is or is not working well?

 Where does it go from here?

 How can PREP facilitate future eRecording goals?

 And other questions. . .

Teleconference call in number, panel members and additional information to follow.

prep meeting agendas se pennsylvania
PREP Meeting Agendas – SE Pennsylvania


Meeting Minutes

The PA Southeast Regional Property Records Education Partners (PREP) together with the Pennsylvania Land Title Institute (PLTI) presented a two hour seminar which was attended by sixty-five (65) participants.

Nancy Becker, Montgomery County Recorder of Deeds, gave a brief update on MontCo fee increase per County Commissioners and also the online subscription services now being offered to customers who want to search and purchase copies of documents online.

Nancy introduced Fred Sheeler, Berks County Recorder of Deeds. Fred advised the group that Berks County has recently adopted a parcel identification number to be used on all recordings. Nancy introduced Charlene M. Ostroski, CLTP, Executive Vice President PLTA/PLTI who welcomed everyone and advised that this two-hour seminar would qualify for 2 credits toward continuing education requirements. Charlene then introduced Kenneth P. Milner, Esquire, and Special Counsel to the Blue Bell firm of Kraut Harris, P.C., who presented Entity Identity.

prep meeting agendas central texas
PREP Meeting Agendas – Central Texas
  • 3/28/13 Central Texas PREP Meeting AGENDA
    • Consumer Financial Protection Bureau (CFPB) Update - Mary Schuster, Ramquest and OP2
    • Texas Legislative Update - Joy Streater, Comal County Clerk
    • ALTA Best Practices Overview - Mary Schuster, Ramquest and OP2
    • PRIA Conference Update Panel:
      • Jerry LewallenePN
      • Joy Streater, Comal County Clerk
      • MarlysGardner Thomson Reuters
what pria provides for your prep chapter
What PRIA Provides for your PREP Chapter

PREP webpage which includes access to:

  • All PREP Chapter locations, agendas, topic suggestions
  • A PREP Handbook, and a “how to start a chapter” guide with step by step guides and sample invites, agendas, attendee list templates, etc.
  • Usable presentations including: The Impact of Land Fraud on the Real Estate Industry, Notary Basics, and Bulk Records Access and Cost
what pria provides for your prep chapter1
What PRIA Provides for your PREP Chapter

PREP Coordinator support - the PREP National Coordinator Carolyn Ableman at is available to assist you in:

  • setting up a new Chapter or reinvigorating existing Chapters
  • helping with agenda ideas
  • posting your chapter’s documents, minutes, agendas, meeting dates on the PREP web page
  • keeping you up to date with daily news postings on the PREP Chapter blog or LinkedIn sites – (you can use these topics to discuss local issues)
resources for your prep chapter
Resources for your PREP Chapter
  • PREP Coordinator = Carolyn Ableman at
  • Website at: which includes:
    • All PREP Chapter agendas and documents – to help with topic suggestions
    • A PREP Handbook, and a “how to start a chapter” guide with a step by step guide and sample invites, agendas, etc.
    • Usable presentations including: Mortgage Fraud, Notary Basics and Bulk Records Access and Cost
  • PREP Newsletter – every two weeks
    • Includes PREP Chapter news, PRIA updates and news, industry national news, ALTA and AEA articles and news articles
    • Distributed to over 12,500 people 2x/month
  • PREP Blog, and PREP LinkedIn pages with news posted most business days for greater communication between industry partners.
sharing ideas
Sharing ideas

Do you have any experience, thoughts, ideas or requests you’d like to share with the group?

Thank you and feel free to contact any of us at PRIA or PREP, including any of the PREP Co-Chairs, to find out more details about PREP.

Carolyn Ableman – National PREP Coordinator at

Mark Monacelli – National PREP Government Co-chair at

Madeleine Nagy – National PREP Business Co-chair at