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Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings Instructor: Debbie Peabody Time: SUN 1055-1140 Location: Chancellor Room Renaissance Waverly Prereq: SU103. LOCAL OFFICER ELECTIONS/ SELECTIONS. KEY POINTS.

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Course: SU104 - Selection of Chapter Officers & Holding Chapter Meetings

Instructor: Debbie Peabody

Time: SUN 1055-1140

Location: Chancellor Room

Renaissance Waverly

Prereq: SU103

key points
KEY POINTS
  • Officer selection is essential for

local chapter success

  • Officers guide local members
  • Student officer growth contributes exponentially to chapter growth
  • Local officers should assume a great deal of responsibility
  • Advisors guide rather than be the focal point
officer attributes
OFFICER ATTRIBUTES
  • Professional actions and appearance
  • Proper etiquette
  • Ability to communicate
    • Writing
      • Emails
      • Meeting minutes
      • Agendas
      • Letters
    • Public speaking
      • Conversations
      • Listening
  • Parliamentary procedure skills
  • Ability to conduct opening and closing ceremonies
determine offices
DETERMINE OFFICES
  • Number of members represented?
  • Will each school program area have an officer team?
  • Will there be one officer team for the entire school?
  • Will the team be representative

of all programs?

  • Number of officers may be more

or less than the suggested six.

officer positions
OFFICER POSITIONS
  • President
  • Vice President
  • Secretary
  • Treasurer
  • Parliamentarian
  • Reporter
  • Optional Vice Presidents
    • Class Periods
    • Standing Committees
president
Presides over chapter meetings

Offers unbiased opinions and judgments

Able to work with others

Provides encouragement

Offers information

Delegates tasks

Working knowledge of parliamentary procedure

Represents SkillsUSA in school/community functions

Strong student

Responsible

Well-spoken

Good communication skills

Well-liked

PRESIDENT
vice president
VICE PRESIDENT
  • Informed enough to function in absence of president
  • Conducts program planning
  • Assists the parliamentarian and president before meetings
  • Supervises committees
  • Responsible
  • Good communication skills
  • Take/follow directions
  • Technical knowledge
  • Underclass student?
secretary
SECRETARY
  • Assists in setting agenda for meetings
  • Keeps all chapter records and meeting minutes
  • Records chapter minutes
  • Counts votes at meetings
  • Fulfills chapter correspondence
  • Good attention to detail
  • Responsible
  • Follow directions
  • Organizational skills
  • Keyboarding skills
treasurer
TREASURER
  • Keeps records of income and expenses
  • Collects dues from members
  • Pays approved bills
  • Provides bills for annual dues
  • Prepares financial statements
  • Counts and deposits money
  • Presents report at chapter meetings
reporter
REPORTER
  • Establishes and maintains media relations
  • Writes articles
  • Prepares and distributes news releases
parliamentarian
PARLIAMENTARIAN
  • Holds chapter authority and serves a consultant for procedural matters
  • Knowledge of parliamentary procedure and laws
  • Calls attention to incorrect use of parliamentary procedure
additional vice presidents
ADDITIONAL VICE PRESIDENTS
  • Conducts program planning
  • Supervises committees
  • Responsible
  • Good communication skills
  • Take/follow directions
  • Underclass students?
  • Vice president for program area periods
  • Vice president for standing committees
qualification process
QUALIFICATION PROCESS
  • Application Form
  • Recommendation Form
  • Past SkillsUSA involvement
  • Interview
officer selection process
OFFICER SELECTION PROCESS
  • Determine officer positions
  • Election by position or officer team
  • Qualification process
  • Nominations vs. individual aspirations
  • Interviews
  • Campaigning
  • Selection/Election Day
campaigning
CAMPAIGNING
  • Determine length of time
  • Where is it “legal” to campaign?
  • Campaign speeches
interviews
INTERVIEWS
  • Potential Interviewers
    • Fellow CTSO advisors
    • Administrators
    • Counselor
    • Former officers
    • Alumni
    • County office personnel
    • Advisory Committee members
  • Schedule before or after school
  • List of questions to ask each candidate
interview questions20
INTERVIEW QUESTIONS
  • Name five qualities that will make you a good officer and explain them.
  • What leadership positions have you held?
  • Are you willing to participate in community service projects?
  • Do you have any suggestions for community service projects for our chapter?
  • How has SkillsUSA impacted your high school career?
interview questions21
INTERVIEW QUESTIONS
  • Why do you want to be an officer?
  • What qualities do you possess that will make you a good leader?
  • What are your personal goals?
  • What officer/leadership positions have you held in other organizations?
  • What program area are you enrolled?
  • What do you hope to contribute to this chapter?
  • Can you give examples of your dependability?
interview questions22
INTERVIEW QUESTIONS
  • How will you handle to work load of an officer and your school work? Do you have time to commit to your role as an officer?
  • How would you convince someone to join SkillsUSA?
  • How would you reprimand/discipline a member?
  • How do you propose we raise money this year?
  • If you witnessed someone drinking alcohol at a SkillsUSA function, how would you handle it?
  • What are your life goals? Career pathway and interests?
interview questions23
INTERVIEW QUESTIONS
  • What does SkillsUSA mean to you?
  • Discuss your previous experiences in extracurricular activities and sports.
  • What are three goals our chapter can achieve this year?
  • List two recruiting ideas for our chapter this year.
  • Tell us about something you have failed at and how you overcame the failure.
  • What positive skills will you bring to the officer team?
interview questions24
INTERVIEW QUESTIONS
  • How long have you been a member of SkillsUSA?
  • Do you consider yourself a team player? Define team player.
  • What community service/volunteer activities have you been a participant?
  • What are your goals for the future?
  • Describe the position you are applying for?
  • Describe yourself in five words.
election selection day
ELECTION/SELECTION DAY
  • Before first meeting of the year
  • During one of the last meetings of the year
  • Speeches
  • Ballots prepared
holding chapter meetings27
HOLDING CHAPTER MEETINGS
  • Make it Fun!
  • Set day and time
  • Announce meetings
    • School announcements
    • Flyers
      • Outside of classrooms
      • At each classroom station
    • In class announcements
  • Follow the predetermined agenda
  • Start and end at a specified time
set the agenda
SET THE AGENDA
  • Agenda meeting – mandatory attendance
    • Advisor, president and secretary
    • All officers
  • Use officers to brainstorm
  • Agenda template
agenda template
AGENDA TEMPLATE
  • Opening
  • Roll call
  • Minutes from last meeting
  • Reports
  • Business
  • Announcements
  • Program
  • Ceremonies
  • Closing ceremony
  • Entertainment or social activity

ASK CD: Chapter 8, Resources and Templates,

Sample SkillsUSA Chapter Meeting Agenda

making it fun
MAKING IT FUN!
  • Wear SkillsUSA attire
  • Show a slide show from previous activities
  • Bring a friend
  • Guest speakers
  • Offer extra credit
  • Field trips
  • Music/Dancing
  • Pathway/Class spotlight
  • Points system to earn graduation cords
  • Home football game tailgate party
making it fun31
MAKING IT FUN!
  • Food at the end of the meeting
  • Games
  • General meeting then breakout to pathways
  • Drawings/Door prizes/Raffle
  • Social activities
  • Keep track of attendance for participation in:
    • Social activities
    • Competition
    • Drawings
    • Free conference attendance
    • Field trips
tips for successful meetings
TIPS FOR SUCCESSFUL MEETINGS
  • Make sure a meeting is needed.
  • Are members present?
  • Was a written agenda developed beforehand?
  • Prepare materials and set up room.
  • Make sure everyone has done

preparations.

  • Post and use meeting ground rules.
  • Use techniques to ensure everyone participates.
  • Follow up, record decisionsand assign actions.
committee meeting leader roles
COMMITTEE MEETING LEADER ROLES
  • Facilitator
  • Note-taker
  • Flip chart recorder
  • Timekeeper
  • Peacekeeper
keep meetings moving
KEEP MEETINGS MOVING
  • Use open-ended questions, “Why do you have concerns?”
  • Direct conversation flow so everyone participates
  • Use flip chart or whiteboard to list ideas
  • Keep the group aware of goals and time frame
  • Generate options (brainstorm and categorize)
  • Record decisions and progress made
  • Allow conflict, intervene if group gets heated
  • Choose best option, put group action behind it!
officer election resources
OFFICER ELECTION RESOURCES
  • ASK CD, Chapter 6: Elect and Train SkillsUSA Officers
      • Overview of Officer Elections and Training
      • Officer Candidate Filing Forms
  • Advisor Training Modules from SkillsUSA website – linked from ASK CD
      • http://www.skillsusa.org/educators/change2.shtml
chapter meeting resources
CHAPTER MEETING RESOURCES

ASK CD

  • Parliamentary Procedure Reference Cards
  • Sample Meeting Agenda
  • Minute Taker Form and Sample Secretary’s Minutes
  • Treasurer’s Report Form and Sample Treasurer’s Report
  • Committee Report Form
  • Chapter Meeting Poster

Advisor Training Modules from SkillsUSA.org – linked from ASK CD

skillsusa.org/educators/change2.shtml

Leveraging Your Leadership With Effective Meetings

JumpStart!

SkillsUSA.org

skillsusa.org/educators/chapmanage4.shtml

great resources
GREAT RESOURCES
  • SkillsUSA Leadership Handbook
  • Advisor’s Success Kit
    • Chapter 3: Establish a New

SkillsUSA Chapter

    • Chapter 6: Elect and Train SkillsUSA

Officers and Leaders

    • Chapter 8: Plan and Conduct SkillsUSA Meetings
  • Robert’s Rules of Order, Newly Revised
  • Parliamentary Procedure at a Glance
  • www.skillsusa.org