University Technology Fee Spring Presentation to the SFRB

1. University Technology FeeSpring Presentation to the SFRB Patrick J. Burns Jason Huitt Pete Winterscheidt Garrett Pichler - Vice President for IT - ACNS Liaison to UTFAB - UTFAB Chair - UTFAB Vice Chair UTFAB Presentation to the SFRB

2. Outline • University Technology Fee Overview • FY11 Allocations Review • FY12 Budget & Project Proposals • Q&A UTFAB Presentation to the SFRB

3. The University Technology Fee • $20/semester fee assessed to all students • Flat fee – paid once each semester • UTFAB • Functions strictly according to bylaws, reviewed annually • One representative from each academic college (and Intra-University) • One representative from the Grad. School • Two At-Large reps, appointed by ASCSU • Associate representatives UTFAB Presentation to the SFRB

4. UTF Bylaws – Process: Project-based University departments request funding from the University Technology Fee Advisory Board through proposals, including a three-year project plan UTFAB votes twice on the proposal based on 10 funding criteria in bylaws UTFAB projects are reported to the SFRB UTFAB Presentation to the SFRB

5. FY11 project UPDATE UTFAB Presentation to the SFRB

6. Budget Projection for FY 11 (k$) • Revenue • Carry over from FY 10 $209k • Fees $1,275k • Reserve ($40k) • Total $1,444k • Allocations (next page) $1,435k • Available (revenue – expenses) $9k • Revenue higher than projected due to increased enrollment in Summer and Fall 2010 UTFAB Presentation to the SFRB

7. FY11 Allocations (k$) • Student Information System*** $506k • General Assignment Classrooms** $225k • Library Technology* $175k • Lynda.com* $30k • Campus Wireless Networks** $257k • SIS Virtual Server Technology*** $160k • Departmental Classroom Upgrades*** $53k • ARDEC, CAHS, Anthropology, Weber 202 • TILT Checkout Laptops $28k • Total $1,434k “Supplemental”Allocations * denotes level of cost sharing UTFAB Presentation to the SFRB

8. A Note about the UTFAB Reserve • The UTFAB has maintained a $40,000 reserve throughout it’s eight-year history • To protect against enrollment drop or unforeseen circumstances • This reserve is a threshold above which no further proposals would be entertained, and has never been tapped Discussion is welcome… UTFAB Presentation to the SFRB

9. PROPOSED FY12 projects UTFAB Presentation to the SFRB

10. Proposed FY12 Allocations (k$) Note: UTFAB will take final votes on the following projects for FY 12 at their April 5, 2011 meeting • Student Information System*** $528k • General Assignment Classrooms** $159k • Library Technology* $196k • Total $884k Balance for Allocation in 2011-2012: $245k * denotes level of cost sharing UTFAB Presentation to the SFRB

11. 1. Student Information System • FY 12 request of $528,461 • Represents a 4.4% increase over FY10 allocation • $ Software maintenance inflation • $ Addition of Transfer Equivalency System • ($ Reduced hardware maintenance costs thru server virtualization) • Matched 50/50 by the University • Coming Soon: • T. E. S. • Parent RAMweb • Main page redesign • Graduation Ready checklist • SSO to @Rams e-mail 11 UTFAB Presentation to the SFRB

12. RAMweb Logins per Year UTFAB Presentation to the SFRB

13. Implemented in 2010-2011! • Online registration waitlist • Email to students when space is available and opt in for text message notification • RAMweb and ARIESweb self service UTFAB Presentation to the SFRB

14. 2. Classroom Technology (General Assignment Classrooms) • Goal is to have 100% of GA classrooms upgraded to smart technology by end of Fall 2012 • Technology in smart classrooms includes: • Equipment control systems • Blu-ray DVD and VCR display systems • Document Cameras, Speakers and HD displays • UFFAB proposes10 new smart rooms in FY12 • UTFAB will “refresh” 20 rooms in FY12: $159k • Represents a 30% cost reduction – complements UFFAB! 14 UTFAB Presentation to the SFRB

15. UFFAB’s New Smart Classrooms – FY12 15 UTFAB Presentation to the SFRB

16. “Refreshed” Smart GA Classrooms – FY12 16 UTFAB Presentation to the SFRB

17. 3. Library Technology • More than 400 workstations and laptops are maintained at the Morgan Library by the UTFAB • Includes scanners, A/V equipment, PCs, and Macs • Specialty equipment includes: • Three multimedia presentations rooms • Three computer lab classrooms • FY12 proposal of $195k includes: • Replacement lab workstations and checkout laptops • Increasing the fleet of available Mac laptops • Additional presentation rooms & a new computer lab 17 UTFAB Presentation to the SFRB

19. Comments • The 3 major UTFAB projects benefit almost all students at CSU • UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB • Comprehensive wireless upgrade ~complete • Appropriate experimentation, e.g. Lynda.com, thin clients, etc. being explored • Cost sharing with departments typical UTFAB Presentation to the SFRB

20. On the docket… • UTFAB will hold officer elections tomorrow! • Next fall, projects will be solicited from students, and the campus • “Supplemental” requests will be reviewed by UTFAB subcommittee, presented to full board for review and possible approval • Next spring, the board will hear FY13 funding requests • Ongoing: Bylaws review UTFAB Presentation to the SFRB

21. For More Information • UTFAB web site: • http://utfab.colostate.edu/ • Contents: • Bylaws • Members • Meeting Minutes • University Technology Fee Budgets • All funded project proposals • All funded project status update presentations UTFAB Presentation to the SFRB

22. Thank You The central IT environment is much, much better, due primarily to student fees We believe that we are delivering substantial value for your investments We are very grateful for your support Students continue to manage diligently the fee and its activities UTFAB Presentation to the SFRB

23. Questions? • Are more than welcome. UTFAB Presentation to the SFRB