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Heinemann - Klopotek CR&R System Project Implementation Portsmouth, NH July 24 th 2012

Heinemann - Klopotek CR&R System Project Implementation Portsmouth, NH July 24 th 2012. Introduction. Agenda Kickoff. Goal of this kickoff meeting: Team members are informed about:. Schedule Resources Scope T he expected result of this project. THE DELIVERABLES. The Subprojects.

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Heinemann - Klopotek CR&R System Project Implementation Portsmouth, NH July 24 th 2012

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  1. Heinemann - Klopotek CR&R SystemProject Implementation Portsmouth, NH July 24th 2012

  2. Introduction

  3. Agenda Kickoff Goal of this kickoff meeting: Team members are informed about: • Schedule • Resources • Scope • The expected result of this project

  4. THE DELIVERABLES

  5. The Subprojects Deliverables • Operations • Application incl. Functional Testing and Parallel Testing • Interfaces from and to external systems • Data conversion from legacy system(s) • Reporting

  6. Goals of this Project • A CR&R implementation will offer Heinemann • Higher productivity and more flexibility with a system able to expand to meet future needs • Improvement of the payment process • More visibility of financial data • Standardized procedures reduces audit complexity and cost • Improvement of Process with Contracts being the starting point

  7. APPLICATION AND IMPLEMENTATION SCOPE

  8. Contracts, Rights & Royalties J Royalties I Basics K Rights 1. Royalty Accounts Product Pool Royalty Basics 1. Rights Acquisition 2. Advances 2. Address Pool Royalty Recipients 2. Rights Sales 3. Import Sales 3. Address Pool Agencies 3. Claims for Rights Rev. and Chase 4. Royalty Accruals 4. Address Pool Licensees 4. Allocate Payment 5. Reserve for Return Calc. 5. Contract Pool Authors 6. Royalty Calculation 7. Export RoyaltyRecipients 6. Contract Pool Rights 8. Royalty Payments 7. Contract Document Printing 9. Royalty Statement 40. Authors Online 41. Financial Interface

  9. Interfaces

  10. Interfaces - Process and Responsibilities Klopotek interfaces Individual converters Converter 1 KLOPOTEK DATABASE I N T E R F A C E EXTERNAL SYSTEMS Converter 2 Converter 3 Finance Order entry

  11. Interfaces The following interfaces are needed: • Export royalty recipients PPM  A/P • Export payments PPM  A/P • Import payment information A/P  PPM • Financial interface PPM  G/L • Sales interface order entry system  PPM

  12. Data Conversion

  13. Data Conversion Data to be imported is • Royalty Recipients • Licensees • Authors contracts • Royalty Accounts/Postings (life to date units, reserves held, account balances) • Sales data (via sales import interface)

  14. Legacy Export Redefined Data structure Klopotek Interface Klopotek Data model Legacy System Data import Data export Data enrichment Data Transfor- mation specifying enrichment UNISON GTS specifying mapping post scripts U2K Migration performing tests performing tests performing tests Data Conversion Process

  15. PROJECT PLANNING & STRUCTURE

  16. Draft Project Plan

  17. 4. Implementation 2. Basics 3. Specification 5. Test 7. Production 1. Planning 6. Start Implementation of Klopotek CR&R Test migration Implementing and checking migration Migration study-U2K Not Required for U2k Establishing the project Planning Organization Controlling MIGRATION Initialise Production System Kick off Go live support Interface study - U2K Functional Test Parallel Test Training Configuration adjustments Implementing Interfaces APPLICATION and INTERFACES

  18. The Project Organization STEERING COMMITTEE Control of the project Project Director Heinemann Business Owners Project Director KlopotekSusan Lehrhaupt PROJECT MANAGEMENT Project Manager Heinemann Diana Tomasyan Project Manager Klopotek Aileen Smith Royalty Contracts Rights Sales Contracts Interfaces Royalties Data Conversion Klopotek: Aileen Smith Heinemann:Project team Klopotek: Aileen Smith Heinemann:Project team Klopotek: Aileen Smith Heinemann:Project team Klopotek: Aileen SmithJoel Knox Heinemann:Project team Klopotek: Aileen Smith Heinemann: Project team

  19. Thank you for your attention

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