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Comprehensive eDiscovery Policies and Procedures for GIAC Enterprises

This guide by Brad Ruppert and Russell Meyer outlines GIAC Enterprises' eDiscovery objectives, focusing on data classification, retention plans, handling eDiscovery requests, and data collection standards.

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Comprehensive eDiscovery Policies and Procedures for GIAC Enterprises

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  1. GIAC Enterprises eDiscovery Policies and Procedures Brad Ruppert and Russell Meyer

  2. Objectives • Label (classify) data • Define data retention plan • Plan for eDiscovery requests • Specify data collection standards

  3. Label or Classify Data • Data is labeled or classified into one of several categories including: Publicly releasable, HIPAA, HR, Business Proprietary & Technical Proprietary • Information Stewards shall classify information based on sensitivity, value, privacy requirements, laws & regulations and intended audience

  4. Data Retention Plan • All GIAC Enterprises data is backed up, protected and stored securely • Data Retention is based on label • Data with greater sensitivity is provided greater protection • After a pre-determined time, based on label, data is disposed of properly

  5. Plan for eDiscovery Requests Once an eDiscovery request is received: • A data destruction hold is issued • The eDiscovery is reviewed • Data is Recovered • 30(b)(6) Deposition considerations

  6. Data Collection Standards • Data is kept in two secure locations • Primary data is not to be stored on desktops, laptops or other media • Data is housed in designated systems • Backups are preformed according to security policy • All of the above contribute cost effective eDiscovery

  7. Conclusion • Appropriate data classification and retention steps makes complying with eDiscovery requests: • More timely • Easier to achieve • More cost efficient

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