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Implementing Quality Control Measures in Contracts

Understand the importance of quality control in various contract items, operation guidelines, tender documents, payment conditions, and the consistency required for successful completion. Learn about tendering, rates analysis, technical specifications, and testing procedures to ensure excellent execution in contracts.

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Implementing Quality Control Measures in Contracts

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  1. QUALITY CONTROL MEASURES IN CONTRACTS

  2. WHAT IS QUALITY • The feel of a well-made garment under your hand. • the taste and presentation of exquisite restaurant meal. • A school that consistently turns out students who are ready to take on the world

  3. the characteristics of a product or service that bear on its ability to satisfy stated or implied needs.

  4. “CONTRACTS” ASK YOURSELF • WHAT IS YOUR NEED ? • IS THERE ANY PRECEDENT OR EXAMPLE ? • WHAT STANDARD ? • HOW MUCH CAN YOU SPEND ? • IS MONEY IS CONSTRANT ?

  5. QUALITY ? In execution of various items of the contract. In operation and handling of the contract as a whole.

  6. QUALITY IN OPERATION When it leads to • Successful completion • Timely completion • No attrition • No dispute or complain • No arbitration • Both parties happy of work

  7. TENDER DOCUMENT • General conditions • Financial and payment conditions • BOQ / Schedule • Technical specification

  8. Payments • Include PVC and escalation clauses • Go for star rates • Bear any increases in govt taxes, duties, royalty etc • No blockage of money • Incentive if possible • Make simple if possible

  9. General, financial, payment conditions • Contractor’s Obligations • EMD and SD • Escalation / PVC • Incentive / Penalty • Taxes, duties, Royalty etc • Advances, part payments • Attractive raters • Drawings

  10. ITEMS IN BOQ : SOURCES • SOR: Railway, CPWD, MOST, PWD • NS: Previous contract, Standard NS items, contracts of other departments • New NS: By rate analysis

  11. SOR items • Referred code is still valid ! • Outdated ! • Unworkable ! • Change in specification

  12. NS items • Description – leads, grade, location • Inclusive of – materials, • Rates – current and workable • Not necessary from LAR

  13. NEW Items • Do research and survey yourself • Take help of consultants • Manufactures • Suppliers / Traders • Exhibitions

  14. Description of items • Unambiguous Description of item • Description shall be self explanatory • Inclusive of ….. ….. ….. ….. Not desirable • Pay for each conceivable independent activity. • The item should be sufficiently in detail

  15. Unambiguous Applying anticorrosive treatment to steel reinforcement for steel under 3/NS as per CPCC system developed by CECRI Karaikudi including sand blasting and cleaning of bars etc. • Description of item is Silent of the cost of the Material required for CPCC.

  16. INCONSISTENCY • Providing supplying and fixing in position HYSD Bars of different dia of grade FE-415 confirming to ……….. • In technical specification it is mentioned that only TMT steel shall be used. • Difference in rates of CTD HYSD bar and TMT HYSD bar is about Rs. 5000 per MT i.e 25 % OF TENDER RATE.

  17. ALL INCLUSIVE DESCRIPTION OF ITEM Box pushing under the track • Design, drawing and proof checking of design • Casting and curing • Jacking and pushing • Excavation inside the box • Excavation at the approaches • Design and casting of thrust bed • Temp. arrangements in casting bed

  18. ALL INCLUSIVE …….. cont • Dewatering • Front shield and rear shield • Drag sheet • Cutting, binding and placing of reinforcement steel with Contractors G.I. wire • Conduit pipe & junction box • Plugging of gaps between box segments

  19. ALL INCLUSIVE …….. cont • Disposal of excavated material outside Railway Boundary with all lead and lift • Maintenance of track • Lighting arrangements • Soil investigation • Epoxy painting • Opening for natural / forced ventilation • ANY OTHER INCIDENTAL WORK

  20. RATE ANALYSIS • Availability in that area • Scale of quantity • Specific need of skill persons, cranes etc • Rate of testing should also be included • Or pay separately for testing

  21. Technical Specifications • The specification should be matching with the corresponding items. • Detailed and understandable • Railway’s specification book • Specification of the MOST or CPWD • Manufacture’s specs and procedure • Referances of relevent codes

  22. Technical Specifications- contd • Relevant drawings • Clarification on Mode of payments • Acceptable limits • Permissiable variables • Construction tolerances

  23. Testing of materials / products Technical conditions should clearly spelled • Type of tests • Methods of testing • Acceptance criteria • Frequency • Site lab or outside lab

  24. QUALITY IN EXECUTION • Materials as per the stipulated specs • Process and method as desired • Products or end results meets the requirements • Good workmanships • Flawless finishes

  25. TEST PLAN • Test Plan may be prepared consisting of various test required to be done on various material and products • Shall be part of the contract agreement or may be prepared after word jointly with the contractor before the commencement of the work

  26. WHAT ELSE CAN BE DONE ?

  27. Monitoring of tests • Regular monitoring of various tests to be done as per test plan and actual test carried out • Calculation of Standard deviation of test results monthly or at some convenient frequency • Advance planning of tests to be carried out in week • Weekly/ Monthly meeting with the contractor • Training to site supervisors at site

  28. Site Labs / Outside Labs • List of equipment to be clearly Mentioned • It shall be related to work • It shall be just adequate • For less frequent test outside lab to be prescribed • List of approved Outside lab shall be there in the tender document • Relevant codes and test procedure readily available in the lab • Try to witness the tests in the outside lab

  29. SAMPLE LIST OF EQUIPMENTS FOR SITE LAB Concrete Work:- • Electronic Balance of 5 kg • physical Balance of 20 kg capacity. • Water testing kit for chloride, sulphate and pH value • Slump testing apparatus • Compression strength testing machine of 200 tonne capacity • Permeability testing apparatus • Cube mould of size 15 cm x 15 cm x 15 cm 24 Nos For soil and aggregates • Modified Procter Test Equipment • Dry Bulk Density Test apparatus • Set for sand replacement method for measuring the density of the compacted soil

  30. Quality is never an accident; it is always the result of high intention, sincere effort, intelligent direction and skillful execution; it represents the wise choice of many alternatives.

  31. It is the quality of our work which will please God and not the quantity. -Mahatma Gandhi

  32. THANKS

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