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Efficient Coordinated Review Effort for School Meal Programs

The Coordinated Review Effort focuses on eligibility documentation, production records, and meal counting and claiming to ensure compliance and accuracy in school meal programs. It includes detailed procedures for maintaining eligibility documentation, production records, and meal counting systems. Proper collection procedures and internal controls are emphasized in the guidelines.

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Efficient Coordinated Review Effort for School Meal Programs

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  1. Coordinated Review Effort (CRE) Three main areas that will cost a system money: • Eligibility Documentation • Production Records • Meal Counting & Claiming

  2. Eligibility Documentation • Policy Statement each year • Complete Meal Application on every child that is in the free and reduced-price categories • Follow steps to process applications & verify income information • Regular maintenance of rosters & current applications

  3. Productions Records Must Include… • Required information to justify menu was served in proper portions sizes • Descriptive information of food items used – recipe numbers, amounts of food used, type of product and the product # if more than one like product on the bid • Actual count of students served

  4. Meal Counting & Claiming All meal counting and claiming systems MUST: • Provide an accurate count • Be taken at the point of service • Be daily • Provide number of reimbursable meals served • Be by category (free, reduced-price, paid) • Be without overt identification

  5. Collection Procedure… • How students pay for meals and how tickets, tokens, ID’s, or numbers are exchanged for a meal • A ticket, an identification number or roster with students names must be coded • A current roster must be available at point of service SuzyQ 3 lunches Joe Blow

  6. The Point of Service Meal Count Procedure must include: • Reimbursable meals • By type • Each day, and • Without identifying student’s eligibility category

  7. Reimbursable Meals… • Meet meal pattern requirements for components and amounts • A meal is counted as either free reduced-price, or paid and counted each day • Be a procedure that does not identify the student’s category

  8. Internal Controls • Second party review of all consolidations of meal accounts • Complete edit checks* for potential over claims • Local review at a minimum of one time per year

  9. Edits Checks* Local-level Requirement: Part 210.8 (a)(2) ---compare each school’s daily counts of free, reduced price, and paid lunches against the number of children in the school currently eligible for free, reduced-price and paid…comparison must be made for each day’s count.

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