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Coordinated Review Effort. Coordinated Review Effort (CRE). Coordinated Review Effort . A federally mandated accountability review of the National School Lunch Program Conducted every 5 years in public schools, private schools and residential child care institutions

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coordinated review effort

Coordinated Review Effort

Coordinated Review Effort (CRE)

coordinated review effort2
Coordinated Review Effort
  • A federally mandated accountability review of the National School Lunch Program
  • Conducted every 5 years in public schools, private schools and residential child care institutions
  • A standard review form is used
  • Examines critical and general areas of program operation – at SFA and at a designated number of schools
cre review
  • School selection based upon criteria stated in federal regulations
  • Selected from October claim (due by November 10th)
  • Notified of school selection, December
  • Superintendent and food service director notified of review details about 4 weeks prior to the review
overview of cre process
Overview of CRE Process
  • Entrance conference
  • School Food Authority (SFA) review
  • School level reviews
  • Exit conference
  • Report to Superintendent and School Board President
sfa and school reviews
SFA and School Reviews
  • Critical areas
  • General areas
  • State addendum
critical areas of review
Critical Areas of Review
  • Eligibility: free & red. price application

- Direct Certification

- Benefit Issuance

- Updating eligibility

  • Accurate counting and claiming

- Day of review and review period

  • Meal pattern compliance

- Day of review and review period

critical area non compliance
Critical Area Non-compliance
  • Requires corrective action by SFA
  • Requires recovery of funds
  • May warrant a follow-up review
follow up cre
Follow-Up CRE:
  • Free and Reduced Price Meal Applications:

5% or greater error rate

  • Counting and Claiming: system as implemented does not yield accurate count
  • Meal Pattern: meals claimed for reimbursement – the required food items not available to all students
sfa general areas
SFA: General Areas
  • System for consolidating the claim
  • Monitoring responsibilities
  • Reporting and record keeping
  • Civil Rights
  • Benefit issuance
  • Verification
sfa state addendum
SFA: State Addendum
  • Internal accounting
  • Billing and collections
  • Audit compliance
  • Systems management
  • Annual Report
  • Procurement
  • Inventories
  • Staffing
  • Policies
school general areas
School: General Areas
  • Free and reduced price process

-Policy statement

-Overt identification

school general areas12
School: General Areas
  • Meal Patterns

-Portion sizes meet the meal pattern

-Variety low-fat fluid milk available

-Offer vs. serve implemented correctly

-Option B: 10/12 bread servings weekly,

servings of fresh fruits & vegetables,

dried beans, dried peas, or lentils


-Moderate levels of fat, sugar & salt/sodium

school general areas13
School: General Areas
  • Reporting and record keeping: records maintained for 3 years + year of operation
  • Civil rights: poster, non-discrimination statement included on program materials, i.e., school handbooks, menus
  • Special dietary needs
  • Daily point of service documentation: method and summary reports
school state addendum
School: State Addendum
  • Cash management:

-Receipts for cash received

-Reconciliation with bank statement

-Bank reconciliation reflect two


-Dual signatures on checks

-Petty cash

  • Internal controls:

-Proper segregation of duties

-Edit checks completed

school state addendum15
School: State Addendum
  • Competitive food sales
  • Food safety and HACCP Plans
  • Production records
  • CN labels and local recipes
  • Drinking water available
  • Adequate time for meal
  • Dining area and admin. practices encourage participation
  • Pregnant & lactating students
  • A la carte sales
  • School and community involvement in nutrition policies and practices
general area non compliance
General Area Non-compliance
  • Requires corrective action; however, noncompliance does not warrant a follow-up review or recovery of funds.
common cre problems
Common CRE problems
  • Application, benefit issuance, and direct certification errors
  • Verification problems – timeframe, status change,

documentation, notify household of verification outcome

  • Manual meal count input errors
  • Daily summary reports not updated
  • Receipting of cash collected daily
  • Cash collected on line (potential for overt identification)
  • Segregation of duties
common cre problems18
Common CRE Problems
  • Monitoring – recommend using OCN form,

- document follow-up visits

  • Not enough time to eat
  • Competitive food sales

-Minimal nutritional value

-Direct competition in cafeteria

-Non-compliance w/ Policy 4321.1

  • Non-reimbursable meals

-Inadequate monitoring of salad bars

-Failure to document accurately

common cre problems19
Common CRE Problems
  • School negotiated snack and beverage contracts
  • SFA written response to corrective action time-frames (within 30 days of receipt of written CRE report)
  • Five whole grain servings per week
  • Current health department inspection (2)
  • Collection of outstanding bill payments
keys for a successful review
Keys for a successful review
  • Train school staff so they know what to expect
  • Be prepared: review this information and organize materials needed for the CRE

(school and SFA checklists, review forms, etc.)

  • Relax!
we re counting on you
We’re counting on you

To serve the children of WV