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vTools and Communication Strategy for Sections. Name: Gowtham Prasad K N Committee: Electronics Communication & Information Management 2 March 2013 Chiang Mai, Thailand. Key Messages. Available tools for your use Sneak peek view to vTools. Communication Tools Available. Communications

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    1. vTools and Communication Strategy for Sections Name: Gowtham Prasad K N Committee: Electronics Communication & Information Management 2 March 2013 Chiang Mai, Thailand

    2. Key Messages • Available tools for your use • Sneak peek view to vTools

    3. Communication Tools Available • Communications • Member database : SAMIEEE • Mass Emails: eNotice • Surveys to see feedback / profile : • FluidSurveys – vTools • Survey monkey • Google Form • Polls • FluidSurveys – vTools • Doodle – Meeting Time • Social Media • Facebook / Twitter / Linked In • Publicity • Local Newsletter ( Section / Council) • Regional Newsletter • R10 Web site • Organizing major Events /Meetings • vTools.Meetings • Online Events /Meetings: Web Conferencing • Registration • Google Form – Free Events • DoAttend – Paid Events • Follow up and Future Communication • List server / Google Group • For EXECOM internal tasks • vTools.Voting • vTools.OfficerReporting • ReviewRoom • Web Presence • Website Hosting : HTML , Word Press • vTools.WebInABox

    4. vTools Mission Statement Providing tools to the volunteers and staff who support our members.

    5. Present Portfolio Production means SLA-based support after an IEEE QA acceptance process • In Production: • Meetings • WebInABox • Voting • Web Conferencing - WebEx • Blog and CMS tool – WordPress (staff, branded) • Survey tool – Chide.it Inc. (branded) • ReviewRoom – Chide.it Inc. • Pilot (Beta) • Officer Reporting • Student Branch Reporting • Recommended Tool • Doodle (just documentation, not branded)

    6. vTools.Meetings Form for entering meeting info: (who/what/when/where/registration) Displays meeting list online (anywhere) Handles registrations (start, end, limit) Credit Card registration payments for R1-R7 with deposits to Concentration Banking (support for R8-R10 is being investigated) Provides registration list and nametags file Various feeds: RSS, XML, iCal L31 report filing and flexible search with export to CSV (MS Excel compatible) Integrates with myIEEE

    7. WebInABox • Basic web site “WebInABox” with Wizard-like interface for creation • Data driven with auto updates from central IEEE database • Enables a common look and feel compliant with IEEE web presence guidelines • Integrates with Meetings tool • No webmaster involvement required • Supports Sections, Chapters, and Affinity • groups. • Not meant to compete with or replace • complex content management systems such • as WordPress

    8. Voting • Electronic Voting for local units • Piloted in 2007 & 2008 using a commercial tool • In parallel, started internal development to save $$$ • IEEE Product Piloted in 2009 • In Production Spring of 2010 • Currently supports all sections, chapters, and affinity groups • Flexible and full featured • Secured via SSL and web accounts

    9. Teleconference tool • WebEx • Web Conferencing service to Geographic Organizational Units for online meetings, webinars, training, demos and presentations. • Multiple meetings at the same time via virtual meeting rooms • Contact us to setup a WebEx session: http://sites.ieee.org/vtools/products/webex/webex-registration/

    10. Advanced CMS and Blogging • WordPress - a content management system with blogging features. • This service is intended to meet the needs of IEEE Organizational Units that want to develop, create and maintain their own websites on an IEEE host. • The general philosophy is that posting Organizational Units will be responsible for their contents, their maintenance and their conformance to IEEE policy. • Organizational Units are expected to choose a single webmaster who is skilled in managing web contents. This webmaster will be the Organizational Unit contact. • http://sites.ieee.org/

    11. Surveys • Vendor tool to quickly create online surveys using intuitive interface • Integrated with IEEE web accounts for volunteer login • Available to MGA Board members and MGA Board Committees as well as Region and Section EXCOM officers. • Collected results can be easily analyzed and graphical reports can be shared with others. • Contact us for more information.

    12. ReviewRoom • Tool to collect, organize, and evaluate online applications and submissions quickly and efficiently. • Use for Awards & Nominations, Competitions, Scholarships & Grants applications.  • Contact vTools team to learn more and get access

    13. Officer Reporting Pilot (Beta) • Automated tool for officer reporting • Automated eligibility validation and immediate feedback • Instantaneous data updates when submitted by authorized volunteers • Quick review and approval process for submissions by non volunteers

    14. Contact info http://vtools.ieee.org – contains project status, blog, contact information, FAQ, and training information vtools@ieee.org – contact e-mail for any questions related to the project