Delta Sigma Theta Sorority, Inc.Cincinnati Alumnae Chapter“Ohio Chapter of the Year!” • CACDST Goals: • Impactful social action programming that mobilizes the chapter • Contributing $30,000 over the next 5 years to our chapter scholarships and programs • Reclaiming at least 50 sorors over the next 5 years • Enhancing our internal policies and procedures for better chapter effectiveness • Increasing chapter visibility within the community and the sorority. General Body Meeting April 18, 2009 • Regional Goals: • 200 delegates at DDNC • 100% Chapter Compliance • 7000 Members by June 30, 2009 • 200 DIDs (Delta Internal Development workshops) • 8 State Meetings (e.g., Delta Days, Statewide Founders Day, Training Clusters, etc.) • Launch a State Program Initiative for all 8 states • Submit 4 articles from the Midwest for the Delta Journal • 100% attendance by chapters at the Regional Conference • Full slate of candidates for 2009 Regional Conference
Meeting Call to Order Adoption of the Agenda House Keeping Reminder Minutes of Previous General Body Meeting – Read Silently Correspondence Officer’s Reports President 1st Vice President 2nd Vice President 3rd Vice President Financial Secretary Treasurer Committee Reports Ways & Means /Golf Outing Delta GEMS Social Action Membership Intake Nominating Committee Unfinished Business New Business Announcements Ritualistic Closing Ohio Chapter of the Year!”General Body MeetingApril 18, 2009ORDER OF BUSINESS Note:Italic and shadowed items are reports containing recommendations and will require action
General Body Meeting MinutesMarch 2009 The March 2009 meeting was called to order at 10:20 am, College Hill Presbyterian Church. A quorum was present with financial members non-financial/ visiting sorors. Sor. Pearline Singletary moved to adopt the agenda. The motion was seconded. Motion passes. The February General Body Meeting minutes were read silently. Sor. Shawnda DeRamus Moved to accept the minutes. Seconded. Motion Carries. Correspondence Sor. Charlotte McKenzie gave her report. Thank You cards from Sor. Fannie Mae Moore and Delta Academy. Sor. Mona Davenport requesting support in her candidacy for member of Nat’l Scholarship & Standards. Invitation from Zeta Mu to their 40th anniversary & reunion brunch. President Sor. Veronica Chapman gave her report. Local, State, Regional and National updates. Violets to sorors and committees on outstanding programs. 1st Vice President Sor. Tina Welch gave her report. Updates on Chapter programs and upcoming events. Soliciting soror participation to help Delta Academy on 4/11 and with the Delta G.E.M.S. Retreat. 2nd Vice President Sor. Danelle Carter gave her report. Acknowledgement of visiting sorors and March birthdays.
General Body Meeting Minutes March 2009 ….continued • 3rd Vice President • Sor. Vickie Fairley gave her report. Informational. • Financial Secretary • Sor. Ligaya West gave her report. Up to 127 financial members. 14 for 09-10 • Treasurer • Sor. Gayle DeBrossard gave her report. • Committees • Ways & Means: Sor. Lisa Rowell gave her report. Outing is May 16th at Walden Ponds. Asking each soror to get 2 hole sponsors. • Delta Academy: Sor. Candice Higgins gave her report. Update on program. Next event on 4/11. • Delta G.E.M.S: Sor. Camille Woods gave her report. Information on upcoming programs. Asking sorors donate cotillion tickets. • Membership Intake: Sor. Gail McCullom gave her report. Odyssey 3/28-3/29 at Six Acres Bed & Breakfast. • Social Action: Sor. Deitria Walker gave her report. DD at City Hall is in planning stages, will be 4/28-4/29. • Cotillion: Sor. Shawnda DeRamus gave her report. Taking money for tickets for the cotillion. Cotillion on Sat April 11th. • Unfinished BusinessNone
General Body Meeting Minutes March 2009 ….continued • New Business • Request for purchase of Ad for the Midwest Regional conference souvenir booklet. Motion to purchase a half color page with picture for $250 by Sor. Michelle Toney. Seconded. Motion Carries. • Motion to move the May chapter meeting to May 14th at 6:30pm College Hill Presbyterian Church to accommodate the Golf Outing. Seconded. Motion Carries. • Announcements • Keep Sorors Dorothy Adams, Catherine Ingram and Elsie Brown in your prayers. • Links are sponsoring an event on Apr. 5th regarding health issues at 2:30 at Saks. • Motion to adjourn by Sor. Tina Welch. Seconded. Motion Carries. • Meeting adjourned at 12:05 pm followed by the Ritualistic Closing. • Stacey Fulgham Veronica Chapman • Recording SecretaryPresident
Correspondence ReportApril 18, 2009 Greetings Sorors. Please review the guidelines listed below that will help in our correspondence process. • All committee meetings, updates, announcements, etc. that you would like included in the upcoming CAC Weekly Update should be submitted each week, no later than Sunday, 5:00pm to firstname.lastname@example.org. You must write your own submission in its’ entirety. This will insure inclusion of any early week meetings, as the Update will be emailed during the early part of each week. If you have an exception/emergency, feel free to call 513-258-3799. • Please submit your info in the format as you would like for it to appear in the update. Your info should be inclusive but brief, in STANDARD TYPE AND FONT. Include pertinent info such as date, time, location, contact person, email, phone number, etc. Only minor editing will be done. • Keep in mind that NOT EVERY FLYER/ATTACHMENT CAN BE INCLUDED. Therefore, submit your info as bullet points that can be included in the body of the update or send an attachment that is small in capacity. • Please UPDATE YOUR CURRENT ADDRESS, EMAIL, PHONE NUMBERS, ETC. with our Sergeant at Arms as you sign in for the Chapter Meeting. Also, if you have information that is currently not on file for another Soror, please provide it to us. We need correct information so that we can keep you in the communication loop of CAC. • Your suggestions and comments are welcome. Remember, ALL SUBMISSIONS SHOULD ONLY BE SENT TO THE CHAPTER EMAIL ADDRESS: email@example.com. Thank you Sorors! Correspondence: • The Woman’s City Club will host their Annual Seasongood Luncheon on Friday, April 24, 11:45am-1:00pm, Ventana’s Restaurant (Millennium Hotel), featuring Sharon Draper. $35/members, $40/non-members. RSVP by April 20, 2009. Call 513-751-0100 or firstname.lastname@example.org for information. • April is Minority Health Month. Call 513-557-2700 for the calendar of events. • Alpha Kappa Alpha Sorority will host their 78th Great Lakes Regional Conference April 23-26, 2009. Their Public Meeting will be held April 24 at 7pm, Duke Energy Center. Free and open to the public. • Life After Stroke Symposium, May 14, 2009, featuring Mark McEwen (The Early Show). For info or registration, call 513-418-5970, or www.DrakeCenter.com.
Correspondence Report continued….. Request/Ads/Donations: • Soror Marcia Fudge is seeking financial support of atleast 1000 donors by July 1 for her candidacy in Ohio’s 11th Congressional District. • Walnut Hills High School Black Alumni Network (BAN) is seeking financial support for their inaugural Souvenir Book that will support the Academic Bridge Program and the BAN programs, including scholarships. Submitted in the spirit of Delta, Charlotte McKenzie Corresponding Secretary
Presidents ReportApril 18, 2009 • Sorors, • This month our Chapter will experience the entire spectrum of membership in our Illustrious Sisterhood, from the Initiation of new members to participating in the Omega Omega service for Soror Elsie Brown and so it is befitting for us to focus on the vow we each made to make “Membership in Delta Sigma Theta is a Lifetime Commitment”.I thank each of you for living your commitment to our Sorority and the community. • Local Updates • As you may know Soror Elsie Brown a dedicated and generous member of the Cincinnati Alumnae Chapter for many years, passed away on Saturday, April 11th. Her Services will be held on Saturday, April 25th at Bethel Baptist Church. Visitation is from 10 – 11AM and the Omega Omega Service will be held at 11AM. There will not be a funeral. • Violets to: • Soror Michelle Toney and the Minerva Circle for a very warm, welcoming and creative Odyssey. Also, thank you to the sorors who came out to participate and get to know the Pyramids. • The Sisterhood Committee for planning a wide range of Sisterhood activities for the chapter during Sisterhood Month. • The Cotillion Committee for another successful Debutante Cotillion Ball. • The nominating committee for coming up with our 2010-2011 Slate of Officers. • Sorors participating in the Omega Omega Service for Soror Marlene Bright. • Join us for Delta Days at City Hall, April 28th – 29th. It will be a great opportunity to learn more about how the city is responding to the issues affecting our community.
Presidents ReportApril 18, 2009 Midwest Updates • The Midwest Leadership Team Meeting held here in Cincinnati, April 3 – 5th was a great success. Soror Matthews and the team really enjoyed the hospitality, refreshments and of course the gifts. Violets to Soror Monetta Pennington, the committee and volunteers for welcoming our guests with “Delta Style”. • Registration is open for the Midwest Regional Conference in West Virginia, July 10 - 12. Registration is $250 for Alumnae Sorors. Registration will close on April 30, 2009, 11:59pm, EST. To register, log on to the Delta Homepage, address www.deltasigmatheta.org. • The regional conference planning committee has launched a website that provides access to resources for sorors as you make your way toward Charleston, WV. Please review the website (http://charlestonin stitutealumnae. com) and click on the Midwest Regional Conference link located on the homepage. • The Delta H.O.M.E. program is official from National Headquarters and the Midwest Region is moving forward! The training for all new and returning Delta H.O.M.E. coordinators is scheduled for Sunday April 19, 2009 at 6 PM. If interested in becoming a Delta H.O.M.E. coordinator, please contact our Ohio state Delta H.O.M.E. coordinator, Kristen Bailey at kcbailey3@yahoo. com to register, get the materials and the call in number. • Due to the great number of requests, Sorors Matthews and Endalkatchew have extended the deadline for the regional conference awards.All submissions must be received by May 1st. Contact me for guidelines for awards. • Yours in Delta, • Veronica L. Chapman
First Vice President Report As winter fades out and spring comes in the program committees continue to be on the move providing some tremendous programs to the Greater Cincinnati community, below are some of the program highlights from the past month: Cotillion 2009, 18 Debutants were presented to society on Saturday, April 11th, Duke Energy Center, downtown Cincinnati, over 375 guest were in attendance. Violets to the committee and committee chairs Sorors Shawnda DeRamus and Marviette Dale Delta Academy, completed Part-2 of their popular education component Lights! Camera! Action! Delta GEMS, conducted a successful workshop, Yes, No, Maybe? Choices and Healthy Relationships We have some great things planned for the remainder of the sorority year. Below is some key information regarding each program and upcoming activities: Dr.Betty Shabazz Delta Academy - Young ladies grades 5th through 8th, focus on math/science, meets 1st Saturday of each month. Next meeting May 9th, Lights! Camera! Action! Part-3 at Cincinnati State Technical College, 12pm – 3pm. The Academy is continuing to collect used cell phones as contribution towards the annual March of Dimes Walk for Babies on Sunday, April 26th. Please bring your used cell phones sorority meeting in April. Delta Academy II: Delta G.E.M.S.(Growing and Empowering Myself Successfully) – Young ladies grades 9th through 12th, focus on self esteem and leadership, meets 1st Tuesday of each month at Xavier University Gallagher Student Center (Room 214), 6:30pm – 8:30pm. Next event April 25th & 26th, Overnight College Retreat, Miami University, Oxford, Ohio. The retreat focus: campus tour, financial aid and admissions Q&A, minority student panel, community service, and sisterly bonding.
First Vice President Report Scholarship Committee - Interviewed and selected recipients for the 2008/2009 scholarship awards. Additional details will be covered in the Scholarship Committee report. Debutante Cotillion - Young ladies that are High school Juniors and Seniors, focus on developing and enhancing the debutante’s personal, educational, cultural, spiritual, and social lives. A detailed report will be provided at the May sorority meeting. Social Action committee - Collaboration with community partners to enhance the political and social awareness of the Cincinnati community residents. Currently taking reservations for Delta Days at City Hall, on April 28th and 29th. More details will be given in the Social Action report. Physical and Mental HealthCommittee – will be focused on Stroke and Stroke prevention in addition to Breast Cancer Awareness, and Heart Disease. We are looking forward to a Stroke Awareness presentation. Financial Fortitude Committee – will focus on home ownership and preventative maintenance. The 2009/20010 program proposal are attached for your review and approval. The chapter calendar is posted on our website, www.cacdst.org. We are excited about our programs and we invite you to participate. Yours in Delta Tina A. Welch First Vice President
Second Vice President Report • Violets to Soror Carmen Jett for planning a fun-filled and diverse sisterhood month agenda. We appreciate the Soror participation and look forward to the other opportunities to fellowship! • It’s time for the Midwest Regional Conference! Please contact me if you are planning to attend the regional conference. The conference dates are July 10-12, 2009. Also, if you would be interested in riding a bus to Regional Conference, please let me know today!! I can be reached at email@example.com or 513.312.9596. • On April 22, 2009 we will conduct a new member orientation for our new initiates. The orientation will be held at 6pm at Xavier Armory. We would like to extend an initiation to any new Sorors to the chapter that would also like to attend this session. Please RSVP to me no later than Monday, April 20, 2009 if you plan to attend. We need to print enough copies of our chapter information. You can send your RSVP to firstname.lastname@example.org. • It’s that time of year again to recognize our dynamic Sorors for their contributions to the chapter. Please prepare to complete nomination forms for the Violet and Fortitude awards. All submissions will need to be received by the May Sorority meeting (May 14, 2009). Included in your packet are the nomination forms. Please send all forms to email@example.com. The criteria is listed below: VIOLET AWARD • To be eligible for the Violet Award, one must be: • Nominated by a member of Cincinnati Alumnae Chapter • Over the age of 50 • An active member of Delta Sigma Theta Sorority for over twenty years • A financial member of Cincinnati Alumnae Chapter in the current Sorority year • Committed to the steadfast support of chapter projects and programs • A representative of strength, wisdom and commitment to the Delta Nine Cardinal Virtues as evidenced through her conduct and demeanor
Second Vice President Report FORTITUDE AWARDTo be eligible for the Fortitude Award, one must be: • Nominated by a member of Cincinnati Alumnae Chapter • A financial member of Cincinnati Alumnae Chapter in the current Sorority year • Have consistent involvement in a broad spectrum of Chapter projects and programs • Show commitment to and unsung support of Chapter projects and programs • Promote sisterhood and unity within the Chapter • Exemplify Delta’s Nine Cardinal Virtues through her conduct and demeanor • Demonstrate outstanding leadership of a chapter project or program • -OR- • Be responsible for the conception or initiation of a project or program that fosters Delta’s public service goals • -OR- • Demonstrate perseverance and unrelenting dedication to a Chapter project or program in spite of adversities • If you are celebrating a 25-year or 50-year anniversary in Delta, please notify me no later than Thursday, May 14, 2009. Sisterly, Danelle 2nd Vice President
Violet AwardNomination Application • Name of Nominee: • Nominee’s Address: • Nominee’s Place of Employment: • Nominee’s Work Phone: • Nominee’s Home Phone: • Year’s involved in Delta Sigma Theta Sorority: • Year’s involved in Cincinnati Alumnae Chapter: • Does the Nominee know of your Nomination? Yes_________ No_________ • Please provide a brief explanation of why you feel this nominee should receive the Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter Violet Award. Attach a biography if possible. (Attach additional sheets if necessary).
Fortitude AwardNomination Application • Name of Nominee: • Nominee’s Address: • Nominee’s Place of Employment: • Nominee’s Work Phone: • Nominee’s Home Phone: • Year’s involved in Delta Sigma Theta Sorority: • Year’s involved in Cincinnati Alumnae Chapter: • Does the Nominee know of your Nomination? Yes_________ No_________ • Please provide a brief explanation of why you feel this nominee should receive the Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter Fortitude Award. Attach a biography if possible. (Attach additional sheets if necessary).
Third Vice President’s Report – April 2009 Welcome to our April meeting from the Resource Management Committee Chairs. A brief update of activities since our March meeting is outlined below! • Ways & Means Committee ~ Soror Lisa Rowell Our next major fundraiser - 4th Annual Golf Outing is just around the corner. See you on Saturday, May 16th at Walden Pond. Committee members are available to accept dollars for hole sponsors and accept goodie bags items today. Reminder: Each soror is ask to provide two hole sponsors. • Dial-a-Delta ~ Sorors Melba Morgan & Pearline Singletary Violets to co-chairs and committee for consistently providing timely notice to chapter sorors. • Parliamentarian ~ Soror Esther Cash Mills Preparing copy of Chapter Procedures booklet for May meeting. It is not too late to submit your committee template.. • Custodian ~ Soror Sandra Wiggins • Maintaining chapter properties and providing support as needed to executive committee chairs. • Chaplain ~ Soror Wanda Owens Thought for today: “Never lose sight of the fact that the most important yardstick of your success will be how you treat other people.” Barbara Bush Publicity ~Katelyn Jackson Collaborating with various committees to market upcoming events. Developing plan to coordinate chapter media and community outreach efforts for upcoming events.
Third Vice President’s Report cont’d • Journalist ~ Sorors Lynadius Joseph & Camile Woods Preparing next edition of Minerva’s Pen Newsletter. Send articles/photos via e-mail to firstname.lastname@example.org or regular mail to P.O. Box 19955 Cincinnati, OH 45219. • Historian ~ Soror Ebonie Byndon (Any Updates) Developing plan to archive chapter documents. Working on chapter scrapbook for 2008-2009. Contact Ebonie at 513-283-3066 or email@example.com . • Web Mistress ~Soror LaCosta Moore Exploring software options to support updating website. Click www.cacdst.org for the latest chapter happenings. firstname.lastname@example.org • Housing Management ~ Soror Glenda Leonard-Wilkinson Reviewing national guidance document provided by Soror Chapman to support our chapter study. Collecting attendance data. YID Soror Vickie D. Fairley Third Vice President
Financial Roster A Adams-Davis, Sherri Allen, Maurine Archable, Victoria Austin, Terricka B Baker, Erica Barnes, Donnia Barnes, Vanessa Benjamin, Tikica Berry, Sallie Black, Monica Bowen, Tina Boyce-Mathis, Angela Brooks-Higgins, Candice Brown, Elsie Brown, Marena Burton, Kyndal Byndon, Ebonie C Cargile, Lori Carter, Danelle Cash-Mills, Esther Chapman, Sheryl Chapman, Veronica Cole, L’Tanya Coleman, Mary Collins, Ashani Collins, Tamia Cook, Angela Coursey, Yvonne D Dale, Marviette Davis, Betty Daniels, Shonda DeBrossard, Gayle DeRamus, Shawnda Dixon, Sheree E Ellington, Evelyn Elliott, Deloris Everett, Minnie F Fairley, Vickie Fears, Kristal Ferguson-Booker, Sheila Foree, Marthella Frazier, Josephine Frazier, Reynell Fulgham, Stacey Fultz, Betty Fuqua, Jaekeia G Gayle-Rucker, Gracie Glaspie, Geraldine Glover, Frances Goodloe, Celestine Graham, Scharleen Green, Tamara H Handy, Ronnise Hardy, Krystal Heard, Danyelle Henry, Martha Hollinger, April Horton, Margaret Howard, Carla Hudson, Lucia Hull, Kimberly J Johnson, Ruth Jones, Nikita Joseph, Lynadius K Kearney, Rose Kendrick, Crystal L Leonard-Wilkinson, Glenda Lewis-Thornton, Jennifer Love, Melinda M Mackey-Moore, LaCosta Madry, Trina Marshall, Mikaela Matthews, Keianna McCray, Adrienne McCray, Jacquelyn McCullom, Gail McDonald-Gordon, Robyn McKenzie, Charlotte Meadows, Cheryl Merrida, Chemere Montgomery, Olivia Moody, Nancy Moore, April Morgan, Melba Morton, Stephanie Murphy, Eunice N Newberry, Lillie O Owens, Vera Owens, Wanda P Paddio, Lillie Pankey, Danielle Pennington, Monetta Potter, LeQuita R Reed, Allene Reed-Jett, Carmen Rogers, Michelle Rogers, Shawana Rowell, Lisa S Sams, Vanessa Shirley, Virginia Faye Singletary, Pearline Stallworth-Lett, Cheryl Stewart-Tyson, Karla Story-Stewart, Michelle Strudwick, Casandra T Taylor, Nikki Thomas, Nikki Tillery, Irma Toliver, Ernestine Toney, Michelle Turner, Jacqueline Twitty, Rhonda V Veals-Pierre, Bennette W Walker, Beulah Walker, Deatria Walters, Lottie Ward, Gloria Watson-El, Jasmin Weber-Lashore, Akiliah Welch, Tina Wesley, Florence West, Ligaya Wheeler, Tisha White, Dorothy White, Marie Wiggins, Sandra Winston, Tiffani Woods, Camille Y Young, Sylvia TOTAL 127
Ways and Means/Golf Outing ReportApril 18, 2009 We have the fliers to pass out to golfers. Again the outing is May 16, 2009 at Walden Pond Golf Course. We are also starting to collect items now for goody bags that will be given to each participant; therefore we ask Sorors to begin bring to next sorority meeting. Also we need sponsors, please begin asking your employers for their support with this endeavor. Also we are asking each Soror to obtain two Hole Sponsors each. Hole Sponsorship is $100. We will stay around today to collect money. See me or Soror Ronnise Handy. We gladly report that we currently have approx. 18 Hole Sponsors and five teams. WE NEED A LOT MORE. Our next meeting will be held Sunday, April 26, 2009 at 3:00 pm at Donatos in Tri-County. Contact Soror Lisa Rowell at (513) 260-3323 and e-mail email@example.com. Respectfully Submitted: Lisa Rowell, Ways & Means Chair
Delta G.E.M.S. April Informational Report April 7, 2009 Xavier University Healthy Choices: Sex Education and Peer Pressure GEMS Attendance: 25 (Awesome!), CAC Soror Attendance: 4, Rho Xi Attendance: 3 Violets: Dr. Akilah Weber LaShore-Thank you Akilah for leading the Sex Education and Peer Pressure discussion. We know this can be a very difficult topic to discuss; so we really appreciate your expertise, professionalism, preparation and willingness to openly ask and answer any and all of the GEMS questions. We also had a very successful Spring Clothing Drive! We donated over 10 bags of youth clothing items to the Freestore Foodbank on Liberty! Thank you GEMS! April 11, 2009 Cotillion-Violets to Shawnda DeRamus, Marviette Dale, Sandra Wiggins, Lisa Rowell and Cheryl Meadows for donating tickets to this years Cotillion. Eight GEMS were in attendance and five out of the eight that attended expressed a genuine interest in participating next year! They enjoyed the event (and the after party) and were truly grateful for the opportunity to attend. April 25-26, 2009 Spring Retreat Miami University Oxford. Ohio. We have a fun filled weekend planned that includes: A Campus Tour, an Admissions 101 Information Session, a Minority Student Panel, Arts and Crafts, Community Service and Step Practice/Bonding Activity with Zeta Mu. April 26, 2009 March of Dimes 3 Mile Walk at Sawyer Point Downtown Cincinnati
Membership Intake • Violets to Michelle Toney and all Sorors that participated in an outstanding Odyssey! • Violets to the entire Minerva Circle and all Sorors that participated in the J ceremonies! Your time, dedication, and creativity is greatly appreciated! • Initiation is scheduled for April 18, 2009 at the Columbia Center Auditorium located at 3500 Columbia Parkway, 45226. All Sorors are asked to arrive no later than 5:30 p.m. Attire is Black, no pants. Please bring your penlight, ritual, and welcoming spirit as we initiate 18 dynamic women into our illustrious chapter/sisterhood. Please keep this information confidential! Respectfully Submitted, Soror Gail McCullom