Delta Sigma Theta Sorority, Inc.Cincinnati Alumnae Chapter“Ohio Chapter of the Year!” General Body Meeting September 20, 2008
Meeting Call to Order Adoption of the Agenda House Keeping Reminder Minutes of Previous General Body Meeting – Read Silently Correspondence Officer’s Reports President First Vice President Second Vice President Third Vice President Financial Secretary Treasurer Committee Reports Ebony Fashion Fair Delta GEMS Delta Academy Cotillion New Business Announcements Ritualistic Closing Ohio Chapter of the Year!”General Body MeetingSeptember 20, 2008ORDER OF BUSINESS Note:Italic and shadowed items are reports containing recommendations and will require action
Correspondence ReportSeptember 20, 2008 Welcome back, Sorors! I hope that you had a fantastic summer. Thank you for all of your correspondence over the summer months that helped our Chapter stay connected to one another and the community. Please review the guidelines listed below that will help in our correspondence process. • All committee meetings, updates, announcements, etc. that you would like included in the upcoming CAC Weekly Update should be submitted each week, no later than Sunday, 5:00pm, email@example.com. You must write your own submission in its’ entirety. This will insure inclusion of any early week meetings, as the Update will be emailed during the early part of each week. If you have an exception/emergency, feel free to call 513-258-3799. • Please submit your info in the format as you would like for it to appear in the update. Your info should be inclusive but brief, in STANDARD TYPE AND FONT. Include pertinent info such as date, time, location, contact person, email, phone number, etc. Only minor editing will be done. • Keep in mind that NOT EVERY FLYER/ATTACHMENT CAN BE INCLUDED. Therefore, submit your info as bullet points that can be included in the body of the update or send an attachment that is small in capacity. • Please UPDATE YOUR CURRENT ADDRESS, EMAIL, PHONE NUMBERS, ETC. with our Sergeant at Arms as you sign in for the Chapter Meeting. Also, if you have information that is currently not on file for another Soror, please provide it to us. We need correct information so that we can keep you in the communication loop of CAC. • Your suggestions and comments are welcome. Remember, ALL SUBMISSIONS SHOULD ONLY BE SENT TO THE CHAPTER EMAIL ADDRESS: firstname.lastname@example.org. Thank you Sorors! Correspondence: • Thank you card from Soror Ada Walton. • Thank you card from Soror Thelma Daley. • Invitation to a reception in honor of National President, Cynthia M.A. Butler – McIntyre, National Officers and National Executive Board, Friday, September 26, 2008, 6 – 8 pm, The City Club of Washington in Washington, D.C.
Correspondence Report continued….. Request/Ads/Donations: • Request of support from Cincinnati Queen City for their 3k Walkathon, Scholarship Fundraiser on Saturday, September 27, 2008. Registration begins at 8 AM. Walk begins at 9AM. Theodore M. Berry International Friendship Park, 1001 Eastern Avenue, Cincinnati, OH 45202. • Ad request from Michelle Manning and her mother, Claudia Manning, who are participating in the Delta Sigma Theta Debutante program in Georgia. The amounts range from $200/full page, $100/half page, $50/quarter page, $25/business card, $10/patron. • Financial request from Bellevue Alumnae Chapter of Delta Sigma Theta (Bellevue, WA) as they celebrate their 20th Anniversary that will take place on January 28, 2009. Amounts requested are $400, $200, or $100. Submitted in the spirit of Delta, Charlotte McKenzie Corresponding Secretary
Presidents ReportSeptember 20, 2008 • Sorors! • Welcome back to the Cincinnati Alumnae Chapter, 2008 Ohio Alumnae Chapter of the year where “TEAMWORK makes the Dream work” through Quality Programming, Committed Service and Compassionate Sorors!We are looking forward to an awesome sorority year as we embark on our 50th Anniversary year! • Local Updates • Loss of 3 local sorors this summer including Sorors Hazel Jones, Dorothy Dobbins and Margaret (Missy) Allen. • Leadership Delta is scheduled for October 9-12, 2008, here in Cincinnati and volunteers are needed for October 9 and 10th. This is the first time this program will be held in Ohio. If you are interested in volunteering to serve as a hostess, please contact me at 513-871-4177 or email@example.com. • Welcome sorors new to the CAC Leadership Team – Deatria Walker, Social Action; Krystal Hardy, Co-Chair Delta GEMS, Tamia Collins, Co-Chair, Delta Academy.
President’s Report…. continued Midwest Region Update • Cincinnati Alumnae and Queen City Alumnae chapters will be hosting the Midwest Leadership Team Meeting on April 3 and 4th. Please let me know if you are interested in serving on the host committee for this event. • Advisors Certification training will be held on Saturday, October 4th in Louisville, Kentucky. The training is scheduled from 8:00a.m. – 8:00p.m. You must attend the entire training session in order to be considered for certification by the Midwest Regional Director. National Update • Loss of Soror Stephanie Tubbs-Jones on August 20, 2008 • National Convention Highlights - Won 2008 Ohio Alumnae Chapter of the Year Violets • To Sorors Esther Cash-Mills, Rhonda Twitty, Danelle Carter and the Fall Roundup Committee for a fun Fall Roundup Experience. • To Sorors Gayle DeBrossard, Ligaya West and Carla Howard for participating in our internal audit. • To the Ebony Fashion Fair committee who has been meeting all summer to plan an awesome 51st Anniversary EFF Show. Yours in Delta, Veronica L. Chapman President
First Vice President Report Sorors welcome to the 2008 – 2009 Sorority Year! The program committees are excited about the sorority year and have some great activities planned to keep the chapter on the MOVE in the Cincinnati area. The Social Action committee this summer has kept the chapter at the forefront of voter registration in the Cincinnati community as we partnered with Queen City Alumnae, Alpha Phi Alpha Fraternity Delta Gamma Lambda Chapter staffed voter registration booths at the National NAACP Convention, Black Family Reunion, and National Baptist Convention. We have registered over 150 people through our efforts and done our part for this upcoming historic election. Our other program committees have also been working hard over the summer to prepare for a dynamic program year. Below is some key information regarding each program: Dr.Betty Shabazz Delta Academy - Young ladies grades 5th through 8th, focus on math/science, meets 1st Saturday of each month at Corryville Recreation Center, 12pm – 3pm. Application deadline Sept 26th. Delta Academy II: Delta G.E.M.S. (Growing and Empowering Myself Successfully) – Young ladies grades 9th through 12th, focus on self esteem and leadership, meets 1st Tuesday of each month at Xavier University, 6:30pm – 8:30pm. Application now available. Scholarship Committee - College Prep Workshop grades 7th – 12th focused on college selection, testing, application submission, interviews and financial aide. Oct 18th Debutante Cotillion - Young ladies that are High school Juniors and Seniors, focus on developing and enhancing the debutante’s personal, educational, cultural, spiritual, and social lives. Application now available and are due on Oct 31st. Social Action committee - Collaboration with community partners to enhance the political and social awareness of the Cincinnati community residents.
First Vice President Report Physical and Mental HealthCommittee – will be focused on Stroke and Stroke prevention in addition to Breast Cancer Awareness, and Heart Disease. Financial Fortitude Committee – We are in need of a chairperson for this committee but we would like to focus on all aspects of personal finances for a target group of under served Cincinnati residence. Adopt-a-Family – provide Thanksgiving and Christmas baskets for a deserving family as well as collect and distribute personal care items for our sick-n-shut-in sorors during Christmas. The initial chapter calendar is on the next couple of pages. Please take a moment to review and add key dates to your personal calendars. The calendar will also be available on the chapter website at www.cacdst.org Yours in Delta Tina A. Welch First Vice President
Second Vice Presidents Report • Welcome back Soror’s. The Membership Services team is ready to serve YOU! • Soror Integration – Soror Carmen Jett • Founder’s Day – Soror Michelle Toney • Sisterhood – Soror Frances Glover & Soror Rhonda Twitty • Delta Dears – Soror Irma Tillery • Fall Round-Up – Soror Esther Cash-Mills & Soror Rhonda Twitty • Project Ace – Soror Kyndal Burton • Violets to Soror Esther Cash-Mills and Soror Rhonda Twitty for a fabulous Fall Round-Up event! The Cincinnati Style theme was a success and well received by the chapter. Thank you for your hard work and planning a fun day for all! • Sister let me help you! We need your participation in helping to acclimate our new Sorors to our chapter. Volunteer to be a buddy! • Membership Intake – Are we READY???? • Reclamation……Have you invited an inactive Soror to attend a chapter meeting? Please make a commitment to bring at least one inactive Soror to a meeting during the sorority year. • Yours in Delta, • Danelle • Danelle A. Carter • 2nd Vice President
Ebony Fashion Fair ReportSeptember 20, 2008 It is SHOWTIME! The 51st annual Ebony Fashion Fair will be returning to Cincinnati on Friday, October 31, 2008 at Duke Energy Center. Tickets are available for sale today! Sorors, let’s make this another SOLDOUT event as we showcase our chapter in the city of Cincinnati. Tickets are $75/VIP Reception, starting at 6pm & Show; $50/Show Only starting at 8pm; and Students, 21 and under with valid I.D., $25. Attire: semi-formal. To ensure that you and your guests have the best seats in the house, please plan to purchase your tickets now. For your convenience tickets will be sold at the locations listed, 9am-1pm on the Saturday dates listed below. All tickets must be paid for at the time of your seat selection. You can also go on-line to purchase your tickets through our website at www.cacdst.org. Online purchases are for show only tickets. Credit cards will be accepted on this site.> Escapades, 10088 Springfield Pike, Woodlawn OH 45215/ 9am-1pm: > September 27, 2008> October 11, 2008> October 25, 2008> College Hill Presbyterian Church, 5742 Hamilton Avenue, Cinti OH 45224/ 9a-1pm:> > September 20, 2008> October 4, 2008> October 18, 2008If you have any questions, please contact Soror Danelle Carter (firstname.lastname@example.org), 513-312-9596; or Soror Gail McCullom (email@example.com), 513-403-1811.You don't want to miss this event. As one of our major fundraisers for our Scholarships program, let’s make this another success for CAC DST! Thank you, Sorors.
Ebony Fashion Fair Report ….continued Submitted in Sisterhood, Committee Members: Aisha Abernathy Carmen Jett Tekeia Auster Howard LaCosta Moore Cassandra Bolden Gail McCullom Tina Bowen Charlotte McKenzie Kyndal Burton Julia Montier-Ball Danelle Carter Nancy Moody Veronica Chapman Melba Morgan Marviette Dale Wanda Owens Gayle DeBrossard Lisa Rowell Shawnda DeRamus Vanessa Sams Vickie Fairley Candie Simmons Stacey Fulgham Karla Stewart Tyson Yolanda Hill Michelle Story Stewart Margaret Horton Jackie Turner Kim Hull Tina Welch Katelyn Jackson Ligaya West
Cotillion Committee We are now accepting applications for the 2008-2009 Cotillion season. We are recruiting talented young ladies who would benefit from our leadership curriculum and Soror mentoring program. To qualify for participation they must be a Junior or Senior in high school and have a minimum GPA of 2.5. A copy of the application is included in your packet. The application is also available at the Chapter’s website. The application deadline is October 31, 2008. The 2009 Cotillion will be held on Saturday April 11, 2009 at 6:30 PM. This year’s ball will be held at the Duke Energy Center. We are in need of additional committee members to carry out the Chapter’s mission of positively impacting the lives of the next debutante class. If you are interested please sign up on the circulating list or contact Shawnda DeRamus (513.236.0226, firstname.lastname@example.org) or Marviette Dale (513.417.2824, email@example.com). The first committee meeting will be held on November 2nd at 4:00 pm. Soror Silvia Young has agreed to bless us with her excellent Southern Cooking which has become a Cotillion Committee tradition for our first meeting. Silvia’s address is 7906 Victory Court, West Chester, OH 45069. The Acceptance Tea will be held November 9, 2008 at the Mason Community Center at 3:00 pm. Thanks in advance for the Chapter’s support for this Cotillion Season. Respectfully Submitted, Shawnda DeRamus Marviette Dale Cotillion Co-Chair Cotillion Co-Chair
Delta Academy ReportSeptember 2008 The 2008-2009 Delta Academy Program Year promises to be an exciting one! We will introduce participants to careers in which minority women are under represented and provide opportunities for real-life applications of math, science, and technology through three exciting Learning Modules. Each Learning Module will consist of two to three sessions in which the participants will be introduced to a technical area, have the opportunity to meet and interact with professionals in that field, and complete a related hands-on experiment/project. In the “iSPACE Blast Off” Learning Module, participants will be introduced to the basic principals of rocketry and space travel. The activity will culminate with participants launching their own model rocket outdoors. This module will be conducted in collaboration with iSPACEohio.org. In the “Bridge Building” Learning Module, participants will learn about sound bridge design and construction to build their own model bridge. The exciting conclusion of the module is a competition among participants for the strongest, most efficient bridge. In the “Lights! Camera! Action!” Learning Module, participants will learn how to use audio and video equipment and editing software, to produce a short video on a socially relevant topic of their choice that they will research. This module will be conducted in collaboration with Media Bridges and the Black Data Processing Association. In addition to the three Learning Modules, Delta Academy participants will also have the opportunity to volunteer at 2-3 community service events, participate in the Fall Retreat, an all-day event conducted with the Delta G.E.M.S. Program (Growing and Empowering Myself Successfully, girls ages 15-18) to build relationships and leadership skills, as well as attend several youth programs such as the College-Prep Workshop hosted by the Cincinnati Alumnae Chapter. Applications must be postmarked or e-mailed by 9/26/08. Please send applications to Delta Sigma Theta Sorority, Inc. Cincinnati Alumnae Chapter, P.O. Box 37285 Cincinnati, Ohio 45222.
Delta Academy Report ….continued Calendar of Events October 4 Delta Academy Orientation & Social – Corryville Recreation Center, 2823 Eden Ave., Cincinnati, Ohio 45219 October 11 iSPACE Blast Off, 12-3 pm, Corryville Recreation Center October 18 College Prep Workshop (optional), Location and Time TBD November 8 iSPACE Blast Off, 12-3 pm, Corryville Recreation Center November 15 Delta GEMS/Delta Academy Fall Retreat, 11 to 4 p.m., location TBD December 1 3 Bridge Building, 12-3 pm, Corryville Recreation Center January 10 Bridge Building, 12-3 pm, Corryville Recreation Center February 14 Bridge Building, 12-3 pm, Corryville Recreation Center March 1 4 Lights! Camera! Action!, 12-3 pm, Corryville Recreation Center April 11 Lights! Camera! Action!, 12-3 pm, Corryville Recreation Center April 18 Community Service Event, Location and Time TBD May 9 Lights! Camera! Action!, 12-3 pm, Corryville Recreation Center June 13 Video Showing and Closing Ceremony,12-3 pm, Corryville Recreation Center
Delta Academy Report ….continued • Needs: • Delta Academy is need of dedicated committee members! As you may be aware, we lost Sorors Marena Brown and Michelle Rogers as they moved on for new opportunities. Therefore, we have some big shoes to fill! • Delta Academy also needs speakers who work in or have worked in aeronautics, civil engineering and TV broadcasting/webcasting or filmmaking/video production. • For more information contact Soror Candice Higgins at (513)829-1085 or firstname.lastname@example.org with questions or for more • information. • Humbly Submitted, • Soror Candice C. Higgins
Delta GEMS September Committee Report Good Morning Sorors! The Delta GEMS committee is energized, enthused and looking forward to an exciting year with the 2008-2009 Delta GEMS. The Delta GEMS Chair/Co Chair will present the Final Report for the Spring 2008 College Retreat, May 2008 Community Service at the Bethany House and our June 2008 End of the Year Skating Party at the October Sorority Meeting. September Highlights A. Calendar 1. Chair and Co Chair met on Sept 10, 2008 to finalize the 2008-2009 program calendar. B. Program Meeting Location and Date 1. All of the scheduled monthly programs for the GEMS will take place on the first Tuesday of every month from 6:30pm-8:30pm. We will meet on the campus of Xavier University at Gallagher Student Center (Room 214) C. SAVE THE DATE! 1. The kick off program for the 2008-2009 Delta GEMS calendar year will take place on October 7, 2008. Sorors please spread the word and invite young ladies between the ages of 14-18 to participate in our program. The 2008-2009 Delta GEMS application is on our chapter website. This years program topics will include: a. Dress for Success/Interviewing Skills/Job Skills-You only get one chance to make a first impression. b. Time Management- To be early is on time, to be on time is late. c. Show me the money: College Preparation, Scholarships and Financial Aid. d. Serve it Up-3 scheduled community service events. e. You are what you eat- The unhealthy choices you make today will affect you tomorrow.
Delta GEMS September Committee Report (cont’d) f. Rock the Vote-your vote/voice counts…How to make a difference in your school, community and nation. g. Yes, No, Maybe-Peer Pressure, Healthy Relationships and Sex Education. h. Just Say No- Drug and Alcohol Awareness D. Recruiting Events 1. The Delta GEMS committee will recruit young ladies to participate in our program at the following high school football games a. Walnut Hills vs. Mt. Healthy @Mt. Healthy Friday, September 12th @ 7:30pm. b. Withrow University vs. Hughes Center @ Withrow University Friday, September 19th@ 7:30 pm. 2. The Delta GEMS committee is in the process of mailing applications and “Save the Date” flyers to all CPS principals/guidance counselors to be distributed accordingly. E. Violets 1. Soror Tikica Benjamin-for her hard work and dedication to the 2007-2008 Delta GEMS program and her continued support for the 2008-2009 program year. 2. Soror Veronica Chapman and Soror Tina Welch for identifying a Chair for the committee. 3. Soror Krystal Hardy for accepting the Co Chair position. 4. Soror April Hollinger, Soror Krystal Hardy, Soror Tikica Benjamin, Soror Lynadius Joseph and Soror Akilah Webu-LaShore for volunteering to recruit at the CPS football games. 5. Soror April Hollinger, Soror Mika Marshall and Soror Gayle DeBrossard for joining the 2008-2009 Delta GEMS Committee.