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Annual Inservice. September, 2011. Welcome . Please SIGN IN Please Wear your NAME TAG AGENDA Format of the Day Handouts For your Binder Notice of Procedural Safeguards Pick up at break, lunch or at the conclusion of in-service Bundled in sets of ten. STRENGTHS-BASED. IEPS.

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annual inservice

Annual Inservice

September, 2011

welcome
Welcome
  • Please SIGN IN
  • Please Wear your NAME TAG
  • AGENDA
  • Format of the Day
  • Handouts
    • For your Binder
  • Notice of Procedural Safeguards
    • Pick up at break, lunch or at the conclusion of in-service
    • Bundled in sets of ten
strength based meetings
Strength-Based Meetings
  • Find a room that supports those in attendance.
  • Computer and Printer
  • Sit next to the parent
  • Have copies available for them to view or project on the board
  • Common playing field
  • Nothing is decided outside the IEP meeting

Strength-Based IEPs

strength based meetings1
Strength-Based Meetings
  • Timing & Consensus
    • Plan ahead
    • Check Re-evaluation Date
    • Involve all players

Strength-Based IEPs

update student information
Update Student Information

(Edit Student Information)

“THE BRAIN”

Student Information Page

set up information provided for you
Set up information provided for you
  • IEP Access
  • Secondary IEP Access
  • District:
  • First Name:
  • Middle Name:
  • Last Name:
  • Student ID Numbers SIS District ID Number
  • DOB:
  • Active: Ineligible:
  • District: Programs
  • RTI
  • Referral
  • IEP
  • ISP
  • 504
  • DS/Medicaid
  • RIN: -
  • Notes:

Student Information Page

information perandoe reviews and edits each time paperwork is submitted to perandoe
Information Perandoe Reviews and Edits Each Time Paperwork is Submitted to Perandoe

Evaluation Data

  • Last Evaluation:
  • Initial Evaluation Consent:
  • Re-evaluation Consent:
  • Next Annual Review:

Student Information Page

eligibility
Eligibility
  • Primary
  • Secondary

Student Information Page

evaluation data eligibility
Evaluation Data & Eligibility

Student Information Page

student placement information
Student Placement Information
  • Current Year
    • Grade:
    • School Year:
    • Case Manager:
  • Home School:
  • Private Parochial (if needed):
  • Serving School:
  • Anticipated HS Graduation:
  • Next Year
    • Grade:
    • School Year:
    • Case Manager:
  • Home School:
  • Serving School:

Student Information Page

student placement information1
Student Placement Information

Student Information Page

student information
Student Information
  • Gender:     Ethnicity:
  • Student's Primary Language:
  • Student Phone:
  • Address: 
    • Address Updated On: (Set To Today)
  • City, State, Zip:
  • Emergency Contact Name:

Student Information Page

student information1
Student Information

Student Information

parent information
Parent Information
  • Parent/Guardian:
  • Parent's Address:   
  • Parent's City, State, Zip:
  • Home Phone:
  • Work Phone:
  • Parent's Primary Language:
  • Parent's E-mail:
  • Parent/Guardian 2:
  • Parent's Address 2:
  • Parent's City, State, Zip 2:
  • Parent's Phone 2:

Student Information Page

parent information1
Parent Information

Student Information Page

miscellaneous
Miscellaneous
  • Serving District:
  • Home District:
  • School Psychologist:

Student Information Page

student s file
Student’s File
  • Chronological List of all events that effected the student’s individual education plan.

Student Record -Opening Page

preparing for a new event duplicating a record
Preparing for a New Event –Duplicating a Record
  • Duplicating an IEP allows the user to edit previous information entered into a record.
  • Duplicating an IEP transfers Eligibility information with each IEP.

Student Record -Opening Page

steps for duplicating iep
Steps for Duplicating IEP
  • Select: Duplicate IEP
  • Select the IEP to duplicate: Most likely this record will be marked “current”
  • Select New Meeting Type: (Remember you can always change the type and date.)
  • Enter new date
  • Click Duplicate
  • Click Ok

Student Record -Opening Page

changing date and type
Changing Date and Type
  • Select: Edit Date/Type
  • Enter New Date, if necessary
  • Enter New Meeting Type, if necessary
  • Click: Submit

Student Record -Opening Page

create new meeting date
Create New Meeting Date
  • Used for Initial Meeting
    • Initial INA
    • First IEP for student who has moved to the district
  • With the exception of some demographic information, the paperwork created for a “New Meeting Date” will be blank.

Student Record -Opening Page

student s file1
Student’s File
  • List of pages on left side correspond to event highlighted in yellow
  • Check Marks
    • Red
    • Green,
    • and Black
conference summary report signature page
Conference Summary Report“Signature Page”
  • There is now only one signature page for everything that is done in the meeting.
    • Reevaluations, Manifestation Determination, etc.
  • Whatever is done at the meeting, there will only be one signature page generated.

Conference Summary Report

purpose of conference check all that apply
Purpose of Conference Check All That Apply
  • Review of Existing Data
    • INA
  • Initial Eligibility
  • Reevaluation
  • Initial IEP
  • IEP Annual Review/Revision
    • Used for annual review
  • IEP Addendum
    • Use this option for meetings other than Annual Review

Conference Summary Report

purpose of conference check all that apply continued
Purpose of Conference Check All That Apply continued
  • Manifestation Determination
    • 10 day suspension
    • contact Mary Jo
  • Graduation
    • Must address one year prior to graduation from high school
    • Must inform student and parents that services cease with a diploma
  • Transfer-In
    • Students who move in
  • FBA/BIP

Conference Summary Report

purpose of conference check all that apply continued1
Purpose of Conference Check all That Apply continued
  • Transition
  • Termination of Placement
    • Student is no longer eligible
      • This meeting must accompany an evaluation
      • School Psych/ Speech Pathologist/ HI/ or VI must document the required eligibility findings
  • Parent revokes consent
    • Follow the proper timelines – see page in binder
  • Other

Conference Summary Report

student identification information
Student Identification Information
  • Refresh Student Information
    • What is this for?
    • When do we use it?

Conference Summary Report

student identification information1
Student Identification Information
  • Most of this information is populated for you because you filled out the Edit Student Information Section first
  • Look through each text box in this section
    • All text boxes should have information in them
    • If you don’t see a text box, then that area is filled out at the Perandoe office for you

Conference Summary Report

participants
Participants
  • Signature indicates attendance.
    • Check boxes to indicate the type of meeting attended (if appropriate).
      • Eligibility
      • IEP
    • Anyone serving in a dual role should indicate so on the appropriate line.

Conference Summary Report

information after signatures
Information After Signatures
  • Documentation of Parent Attempts
  • Procedural Safeguards
    • Parent initials
  • Transfer of Rights
    • Include the form
  • Parent Copy
    • Parents must leave with a copy!

Conference Summary Report

areas that might be overlooked
Areas That Might Be Overlooked
  • Placement
  • Three notifications
  • Disability Diagnosis
  • Annual Review Due Date
    • This is the date that the Annual Review will become due next year!
    • Type this date in PRIOR to printing the signature page.

Conference Summary Report

when do i print the conference summary report
When do I print the Conference Summary Report?
  • You can come to the meeting with this “signature page” already printed, HOWEVER
  • Make sure you have checked all the information for accuracy
  • Reevaluations – There may be a change in the disability diagnosis, therefore, you may not be able to print and sign until the team has made a disability determination

Conference Summary Report

present levels page
Present Levels Page
  • This is an area of emphasis at the state level right now.
  • They are looking for concrete, measurable information.
  • They are checking for relatedness to the Eligibility Report

Present Levels of Performance

information covered on the present levels page
Information Covered on the Present Levels Page
  • Student Strengths
  • Parental Educational Concerns
  • Health Information Concerns
  • Academic Achievement
  • Functional Performance
  • Adverse Effects

Present Levels of Performance

student strengths
Student Strengths
  • Student Strengths
    • This is one area to document general strengths.
    • Document what the team members say as they introduce themselves.
    • Summarize all strengths here to include
      • Likes
      • Academic strengths
      • Home
      • Community

Present Levels of Performance

parent concerns
Parent Concerns
  • Parental Education Concerns
    • This is the only area
      • If parent is not in attendance, document conversations from conferences, phone calls, emails, etc.
      • Or, state that the parent was not in attendance

Present Levels of Performance

health
Health
  • Health Information Concerns
    • Describe the student’s health here
    • Allergies
    • Medications, reasons and how administered
    • Concerns
    • Eyes
    • Ears
    • OHI – list the medical reason for the OHI here

Present Levels of Performance

academic achievement
Academic Achievement
  • Present levels of Academic Achievement
  • Summarize where the student is in academics
    • Identify subject areas (math, writing, reading, spelling, and sometimes communication)
  • If not an area of concern, then document that the student is making adequate progress as related to same age peers
  • If the student is struggling for a non-academic reason, write the PLOAA in that manner

Present Levels of Performance

academic achievement1
Academic Achievement
  • Documentation should reflect the results of the most recent evaluation, but should not be a restatement of the evaluation results documented in the eligibility report.
  • For preschoolers, performance levels may include pre-academic readiness skills and developmentally appropriate cognitive skills.

Present Levels of Performance

functional performance
Functional Performance
  • Functional performance is related to activities associated with daily living.
  • This information should be stated in clear, concrete terms understandable to all IEP team participants.
  • Again, documentation should reflect the results of the most recent evaluation.
  • For students 14 ½ and older, describe student strengths and weakness within the context of his/her post-school goals.

Present Levels of Performance

functional performance1
Functional Performance
  • Present Levels of Functional Performance
  • This area might include
    • Speech/Language
    • Motor
    • Social/Emotional
    • Independent Living

Present Levels of Performance

adverse effects
Adverse Effects
  • How does the student’s disability impact his/her progress in the general curriculum
    • EC
    • Graded programs
    • Transition to post-secondary goals
  • Placement is not an adverse effect – “Student will not be with typical peers for a portion of the day”

Present Levels of Performance

ploaa fp
PLOAA/FP
  • Adverse Effects Examples
    • Susie’s learning disability in math reasoning and reading comprehension require her to receive small group instruction at a slower pace than same age peers. When in the general education classroom she needs accommodations such as . . .
    • John’s emotional disability that affects impulse control and organization requires direct instruction of alternative strategies that will positively impact his goal to be a carpenter after high school

Present Levels of Performance

goals and objectives1
Goals and Objectives
  • Goal Type
  • Goal Area
  • Method of Parent Notification
  • Title(s) of Goal Implementer(s)
    • What to do if more than one.

Goals and Objectives

example of co implementers
Example Of Co-implementers

Goals and Objectives

goals and objectives2
Goals and Objectives
  • Present Levels Of Academic Achievement and Functional Performance related to the goal
  • State Standard
  • Goal Statement
  • Objectives
  • Progress Evaluation

Goals and Objectives

notes about the g o
Notes about the G & O
  • Reviewed Goals and Objectives are the baseline for everything on the Revised IEP.
  • The data should be reflected in the PLOAA/FP.

Goals and Objectives

notes about the g o1
Notes about the G & O
  • The conversation that you have with the parent will flow from the reviewed G & O right into the current performance.
    • What and how did the student perform last year
    • Based on that, what are we going to do this year
  • What to do if there are no learning standards

Goals and Objectives

notes about the g o2
Notes about the G & O
  • Quarterly progress
    • Timing for the Annual Review
  • Draft goals and objectives
    • Sent home early
    • Not sent home early

Goals and Objectives

slide60
New
  • Educational Accommodations: All IEPs created on or after 8/11/2011 will expand dynamically. Click the "Add Accommodations" link to select accommodations from the list. Once selected, the accommodations will appear in a text box and can be adjusted.
  • Users can still create accommodations.

Educational Accommodations

educational accommodations and supports1
Educational Accommodations and Supports
  • Transition
  • Consideration of Special Factors
  • Linguistic and Cultural Accommodations
  • Supplementary Aids, Accommodations and Modifications
  • Supports for School Personnel
    • Training

Educational Accommodations

notes about supplementary services
Notes about Supplementary Services
  • Internet Connectivity

Educational Accommodations

what s on this page
What’s on This Page
  • Classroom-Based Assessments
  • District-Wide Assessments
  • State Educational Assessments
  • IAA
  • State Assessment of Language Proficiency
  • Assessment Accommodations

Assessment

almost every student will have two service and placement pages
One for the remainder of the current school year

One for the duration of the IEP that goes into the next school year

Almost every student will have two Service and Placement Pages

Educational Services & Placement

exceptions
Exceptions
  • Seniors who have an annual review and whose duration of services does not extend into another school year
  • Initials whose services on the Initial IEP do not extend beyond current school year.

Educational Services & Placement

don t forget
Don’t forget!
  • Anyone responsible for implementing any portion of this IEP must be notified of his/her specific responsibility

Educational Services & Placement

what s on the educational services and placement esp page
What’s on The Educational Services and Placement (ESP) Page
  • School Year
  • Case Manager
  • Serving School

Educational Services & Placement

what s on the esp page
What’s on the ESP Page
  • Participation in Regular Education Classes and other education-related settings
  • Will this student participate in regular physical education

Educational Services & Placement

what s on the esp page1
What’s on the ESP Page
  • General Education – No Supplementary Aids
  • General Education – With Supplementary Aids
  • Special Education – In General Classroom
    • How to count Inclusion Minutes
    • What about program aides?
  • Special Education – Outside General Classroom

Educational Services & Placement

what s on the esp page2
What’s on the ESP Page
  • Calculations
  • Program Fund Code
  • Initiation Date
    • First ESP – First day IEP goes into effect
    • Second ESP – First day of school the next school year.
  • Duration of Services
    • First ESP – End of the current school year
    • Second ESP – The day the IEP expires.

Educational Services & Placement

types of related service
Types of Related Service
  • 01 Adapted Physical Education
  • 02 Aide-Class
  • 03 Aide-Individual Student
  • 04 Art Therapy
  • 05 Audiology
  • 06 Braillest/Reader
  • 07 Counseling Services
  • 08 Consultant Services
  • 09 Adapted Driver Education
  • 10 Interpreter Services
  • 11 Assistive Device
  • 12 Music Therapy
  • 13 Occupational Therapy
  • 14 Outdoor Education
  • 15 Orientation and Mobility
  • 16 Other Related Services
  • 17 Parent Counseling
  • 18 Psychological Services
  • 19 Physical Therapy
  • 20 Psychiatric Services
  • 21 Recreation
  • 22 School Health Services

Educational Services & Placement

types of related service continued
Types of Related Service continued
  • 23 Speech/Language Services
  • 24 Social Work Services
  • 25 Transportation (Special)
  • 26 Career and Technical Education
  • 27 Transition/STEP by Division of Rehabilitation Services (DRS)
  • 28 Behavioral Intervention Plan
  • 29 Competitive Employment
  • 30 Travel Training
  • 31 Acquisition of Daily Living Skills
  • 32 Supported Employment
  • 33 Supports for Transition to Post-secondary Education
  • 34 Interagency Linkages

Educational Services & Placement

what s on esp related service
What’s on ESP – Related Service
  • Location
  • MPW
  • From Reg. Ed.
  • In Reg. Ed.
  • From Spec. Ed.
  • Initiation Date – Duration of Services
  • Provider
    • If the service is Speech/Language, list the name of the Speech Pathologist

Educational Services & Placement

related service assigning minutes per week
Related Service – Assigning Minutes Per Week
  • Some Related Services have minutes assigned to them
    • Individual Aide
    • Social Work
    • Speech
  • Some do not
    • Behavior Intervention Plan
    • Transportation
    • Health Services

Educational Services & Placement

what s on esp
What’s on ESP
  • Educational Environment Considerations
    • The first statement requires an explanation, regardless if yes or no is checked.
  • General Ed with Aids and Services not enough
  • Nonacademic Activities/Extracurricular Activities
  • Attendance is at the school he/she would attend if nondisabled

Educational Services & Placement

what s on esp1
What’s on ESP
  • Placement Considerations
    • If the “Other” box is checked the user may create an individualized “Potentially Harmful Effect”.
  • Transportation
    • Special Transportation
    • Do not forget to include Special Transportation in the Related Service Area too
  • ESY
    • Which Educational Services Page do you use to document ESY?

Educational Services & Placement

check these areas
Check These Areas

School Year

Initiation & Duration Date

Educational Services & Placement

notification of conference1
Notification of Conference
  • 10 Calendar Days
  • Three attempts for attendance not on this page anymore
  • Check all reasons for the meeting that apply
  • Only invite those who need to attend
  • Related service people need to be involved in arranging the meeting time

Notice of Conference

emailing the notification of conference
Emailing the Notification of Conference
  • Complete the Notice of Conference
  • Click “Save and Print”
  • Save the Notice of Conference
  • Compose an email,
  • Address the email to the appropriate parties
  • Attach the saved Notice of Conference
  • Send the email

Important – Perandoe must receive a signed copy of the Notice of Conference for the student’s file.

Notice of Conference

conference recommendations1
Conference Recommendations
  • Filled out with every IEP
  • Check the boxes that apply
  • Get Parent Signature if you made a change to the services that the student will receive.

Conference Recommendations

purpose of program amendment
Purpose of Program Amendment

Sometimes the school district and the parent/guardian agree not to reconvene the IEP meeting for the purposes of making changes to a student’s IEP. The Program Amendment Form is the documentation that this decision has been made and minor changes have occurred to the student’s services.

Program Amendment

things to remember about the program amendment
Things to Remember about the Program Amendment
  • Changes that do not significantly impact a student’s services and/or placement.
  • Used in place of reconvening the IEP meeting.
  • Can not take the place of an annual review meeting.
  • The form will be attached to the child’s IEP.
    • Send copy the Amendment to the parent. Ask the parent if he/she wants another copy of the IEP
    • Send Perandoe the original Amendment. We will attach it to the current IEP in the temporary record.

Program Amendment

the program amendment and poweriep
The Program Amendment and PowerIEP
  • Duplicate the IEP
  • Use the date the change will become effective.
  • Open the Program Amendment associated with the new date
  • Complete the form
  • Save and Print
  • Send a copy to the parents and one to Perandoe.

Do not make any changes to the IEP paperwork

Program Amendment

excusal of a team member1
Excusal of a Team Member
  • Provides the written documentation for the excusal of one of the required team members.
  • A school district and the parent/guardian may agree BEFORE THE MEETING BEGINS, in writing, to excuse an IEP team member in whole or part under the following circumstances:
    • If the attendance of the member is not necessary because the member’s area of curriculum or related services is not being modified or discussed in the meeting, or
    • If the meeting does involve a modification to or discussion of the special and related services but the team member submits, in writing, input into the development of the IEP prior to the meeting.

Excusal

save print
Save & Print
  • Found at the top of each page
  • Allows user to view individual pages and then print
print all
Print All
  • Found on Student File Page
  • Prints every page viewed by user
  • Pagemay not necessarily have information on it
  • Not a good idea to use to use this button
print option
Print Option
  • Found on Student File Page
  • Opens new page with printing options
  • Allows user to choose the page(s) to print
request
Request
  • Please do not print out Evaluation Information , Consent for Initial Evaluation or Consent for Reevaluation unless specifically asked to by school psychologist or educational diagnostician.
  • The paperwork may not be completely finished at the time of the printing.
paperwork to perandoe
Paperwork to Perandoe
  • DO NOT HOLD ON TO YOUR PAPERWORK!
  • SEND IN YOUR ORIGINAL IEPS AS SOON AS YOU COMPLETE THEM
  • FACTS Tracking Form
  • If an Annual Review Meeting was held, send reviewed Goals and Objectives
  • DECEMBER 1 COUNT
reports
Reports

Tools For Teachers

student iep data
Student IEP Data

Student IEP Data

student iep data1
Student IEP Data
  • Last Name
  • First Name
  • Date of Birth
  • Grade
  • Ethnicity
  • Serving School
  • Current School Year
  • Case Manager
  • Reevaluation date
  • Anticipated Graduation
  • Most Recent & Current IEP
  • Extend School Year
  • Annual Review Date
  • Address
  • Phone Number

Student IEP Data

student iep data2
Student IEP Data
  • Log on to PowerIEP
  • Click PowerIEP
  • Click Enter IEP
  • In the top left corner of the blue screen are the words, “View Student IEP Data”
  • Click these words.
  • Once the report appears, data can be sorted by last name, grade, current school year, case manager, next school year, and next school year case manager.

Student IEP Data

student iep data3
Student IEP Data
  • It is also possible to download the report as CSV. By clicking this button, the report is opened in Excel. From Excel, the user can delete columns and rows and sort by any column heading.

Student IEP Data

printed excel document
Printed Excel Document

Student IEP Data

accommodations report1
Accommodations Report
  • Create a list of accommodations for any teacher
  • Type of Accommodation
    • Educational
    • Testing
    • All
  • Sort by
    • Last Name
    • Grade
    • Serving School

Accommodations Report

accommodations report2
Accommodations Report
  • Log on to PowerIEP
  • Click PowerIEP
  • Click Accommodations Report
  • Add a title (header) if you prefer
  • Select the students to be included in this report
  • Show: All Accommodations, Educational Accommodations, or Testing Accommodations
  • Sort by: Last Name, Grade, Serving School

Accommodations Report

parent contact form1
Parent Contact Form
  • Includes important Demographic Information
    • Parent/Guardian Name
    • Address
    • Date of Birth
    • Home and Work Phone
    • Address
    • Grade
  • A Record of Parent Contact
    • Date
    • Type of Contact
    • Participants
    • Area(s) of Concern
    • Action/Intervention
    • Staff Name

Parent Contact

parent contact form2
Parent Contact Form
  • Log on to PowerIEP
  • Click PowerIEP
  • Click Enter IEP
  • Open the record of the student in which you wish to document contact
  • The Parent Contact Form link is to the left of the student’s name
parent contact form3
Parent Contact Form
  • The information entered stays with the student record each year
  • The report can be printed out

IMPORTANT – This report can be subpoenaed

Parent Contact

patty s turn a rounds quarterly facts reports
Patty’s Turn-A-Rounds (Quarterly FACTS Reports)
  • Three Important Dates for us!
    • December
    • March
    • May
  • Check all codes!
    • Eligibility
    • EE
    • % Special Ed
  • Please return to us within the deadline!
miscellaneous1
Miscellaneous
  • Infinitec
  • 70/30 Rule
  • Perandoe.org
    • Carol’s Corner
    • Resources
      • Annual Review Binder
      • For Teachers
      • From Workshops