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Streamline your Oracle Financials Close process. Hamish Henderson Senior Consultant UC4 Software. Business Value$.

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streamline your oracle financials close process

Streamline your Oracle Financials Close process

Hamish Henderson

Senior Consultant

UC4 Software

business value
Business Value$
  • “The Hackett Group’s studies show that “world-class companies spend 45 percent less” on their closing and reporting efforts than other companies, which on average saves $5.5 million per $1 billion in revenue. These savings come, in part, from needing fewer people and systems to scrub data.”
  • Galen Gruman, CIO
  • How IT Executives Can Help Speed Up Financial Reporting,CIO Magazine, March 15, 2007
  • http://www.cio.com/article/print/41039
sound familiar
Sound Familiar?
  • Does your organization have execution errors, and costly recovery efforts due to human error in processing?
  • Do you have unreliable processing and reporting delays?
  • Does critical business information fail to reach management in a timely and accurate fashion, delaying key business decisions?
  • Do technical and functional employees spend a disproportionate amount of time “baby sitting” processes?
  • Are you having difficultly scaling your manual processes to support future company growth?
agenda
Agenda
  • Common issues
  • Consequences
  • Common Alternatives Used
  • Solution
  • Targets for Automation
  • Solution Success Stories
general business issues
General Business Issues
  • Human intervention => Data entry errors and related delays
  • Employees spending lots of time “baby sitting” processing
  • Manual processes make it difficult to support company growth
  • Manual processing is difficult to “prove” during audits
  • Applications silos make it difficult to automate a business process
  • Delays in information reaching executives
oracle ebs issues
Oracle EBS Issues
  • Oracle Workflow directs users to complete tasks, not automation
  • Still must use Concurrent Programs (CPs) to complete job tasks
  • Many CPs must be handled manually
  • Concurrent manager is Oracle myopic
  • Integration still relies on user initiation and intervention
pain points oracle e business suite
Pain Points – Oracle E-Business Suite
  • Number of Operating Units
  • Number of Sets of Books
  • Reporting Requirements
  • Interfaces – Internal/External
  • Disparate Systems
common alternatives
Common Alternatives
  • Throw more people at the problem
  • Customize application code
  • Write additional custom code(each customization costs $10k on average)
  • Customize Workflow
  • “Live with” Concurrent Manager
  • Stagger CP schedules around manual jobs
consequences
Consequences
  • Lost Revenue
    • Delays in customer billing
    • Missed supplier discounts
    • Misstated Financials
  • Increased Costs
    • Increased staff
    • Custom development and subsequent maintenance
    • Lack of timely and accurate data
targets for automation in oracle ebs
Targets for Automation in Oracle EBS
  • Manually submitted processes(typically non-SRS concurrent requests)
  • Parent/child/subchild tracking
  • Workload management of requests(both scheduled and ad hoc)
  • Integration with other applications
  • Output Verification and Notification
  • Standardized and repeatable processes
solution automation
Solution: Automation

Manual:slow anderror prone

Automated:faster withreduced errors

what are the key benefits
What are the Key Benefits?
  • Standardization of Oracle Processes across all OU’s – Best Practices
  • Automation of Oracle Processes across all OU’s – Accurate & More Frequent Reporting
  • Reduced Process Cycle Time – Timelier Reporting
  • System and Process Integration
  • Audit Traceability
  • Conditional Logic Processing
  • Output Scanning and Notification
solutions
Solutions
  • Only Product in our spaceValidated forOracle 11i E-Business Suite
who is uc4 software
Who is UC4 Software?
  • Creators of innovative, feature-rich, proven software for application infrastructure and IT workload automation
    • Grant Gerbert, Baobab Software, Melbourne.
    • 1500+ customers worldwide
    • 130+ Oracle EBS customers
    • Most Visionary in Market – Gartner Group
    • Key Partnerships: Oracle, SunGard HE, SAP, Quest, Hotsos, Solution Beacon
business value23
Business Value$
  • Provide key decision makers with relevant and timely information and set materiality levels from an enterprise-wide perspective
  • Improve operational and systematic efficiencyin business processing
  • Apply standard automated processesacross the organization
  • Allow resources to focus on higher valuejob functions
customer success sun microsystems
Customer Objectives

Streamline & Automate Period Close

Move to Production

Results Achieved

Reduced Manual Input

Reduction of Input Errors

Eliminate Period Close Reruns

Resource Re-assignment

Reduced Period Close Time from 6.5 Days to 13 hrs~ 75% Reduction

Automations Performed

GL Import and Post

GL Open & Close

AR Open & Close

Purchasing Open & Close

Inventory Open & Close

AR - GL Transfer

Monitoring MRP Child Processes

Financial Statement Generator

Customer Success: Sun Microsystems
customer success symantec
Customer Objectives

Streamline and Automate interfaces from Oracle E-Business Suite to Siebel CRM

Replace “Home Grown” Scheduling System

Results Achieved

“Lights Out” Operations for CRM Interfaces

Automated use of First Logic data cleansing tools

Automated interfaces to Data Warehouse

14 Month ROI

Automations Performed

Automation of month-end close incorporating:

Siebel

Informatica

Business Objects

Oracle Financials

AR Interface to GL

AP Interface to GL

Inventory Interface to GL

Importing and Posting JEs from Sub-Ledgers

Customer Success: Symantec
customer success vivendi universal games
Customer Objectives

Streamline and Automate interfaces into and out of Oracle E-Business Suite

Reduce Latency and Errors

Improve time to deliver orders

Results Achieved

Enhanced Notification

“Lights Out” Operations for Interfaces

Automations Performed

Automation of Interfaces into and out of Oracle E-Business Suite (Orders, Shipments, Invoicing)

For each operating unit in APAC (5), NA (1), and Europe (10):

AR Interface to GL

AP Interface to GL

Inventory Interface to GL

Importing and Posting Journal Entries from Sub-Ledgers

Customer Success: Vivendi Universal Games
best practices
Best Practices
  • Centralize/standardize, simplify, and automate closing process
  • Automation allows a shift of processing time to non-working hours
  • Keep a library of “output scan” error messages and their resolutions