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19 May 2012. SharePoint 2010 Tips and Tricks for Business Users. The first ever all green SharePoint event on earth. Annelize Jonck – Nedbank @aejonck #SPSJHB. AGENDA. Clearing Formatting Hide recently modified Hide recycle bin & All site content Colour Calendar

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19 May 2012

SharePoint 2010 Tips and Tricks for Business Users

The first ever all green SharePoint event on earth

Annelize Jonck – Nedbank

@aejonck #SPSJHB

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AGENDA

Clearing Formatting

Hide recently modified

Hide recycle bin & All site content

Colour Calendar

Personalize your team site

Combine the SP and Outlook

calendars

Link directly to a survey

Duplication of Alerts

Retrieving Deleted Web

Parts in 2007

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CLEARING FORMATTING

Reset formatting in wikis and any rich text editor field by selecting the text then CTRL and Spacebar.

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HIDE RECENTLY MODIFIED

Do you want to hide this?

Insert a content editor web part on the page

Edit the web part

Click inside the web part

Click on ‘HTML’ in the ribbon

Click on ‘Edit HTML Source’

Paste this code in the HTML editor

Click on ‘OK’

Change the Chrome Type to ‘None’

Save your page

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HIDE RECYCLE BIN & ALL SITE CONTENT

Do you want to hide this?

Insert a content editor web part on the page

Edit the web part

Click inside the web part

Click on ‘HTML’ in the ribbon

Click on ‘Edit HTML Source’

Paste this code in the HTML editor

Click on ‘OK’

Change the Chrome Type to ‘None’

Save your page

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COLOUR CALENDAR
  • Download calendar code (pw.txt)
  • Upload pw.txt document to a library
  • Under Calendar tools – create column: Create a new calculated field on the calendar called CategoryTitlewith the formula:

= "|||" & [Category] & "|||" & [Title]

  • Under Calendar tools – Modify view: Set the Month View, Week View and Day View under Calendar the calendar view settings to all be your new CategoryTitle field.
  • On the calendar page itself, edit the page and add a Content Editor Web Part. In the content editor web

part settings, set the content link to the url

of the newly uploaded text file, click the test

link to ensure that the url is correct

(i.e. it downloads the file)

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PERSONALISE YOUR SITE

Did you know you can personalize a team site to see things that just you need to see as well?

You can create your own personal view of a team site landing page without affecting the rest of the audience.  And if you mess it up, you can just reset it to the default – again without affecting the shared view. 

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Click on the dropdown next to your name, then Personalize the Page...

The page will go into edit mode so you can add / delete the web parts you want.

Stop Editing.

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To get back to the shared view, or reset the page if you mess it up, click back on your name and select “Show shared view”

Message from webpage – select yes.

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COMBINE THE SP AND OUTLOOK CALENDARS

Go to the Calendar you want to add in SharePoint.

Actions - Connect to Outlook - Allow

Now go to your Outlook calendar.

Go to “other calendars”

Select the calendar that you’ve allowed to view.

To “overlap” the two calendars - click on the arrow on top of the second calendar.

See - easy!

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LINK DIRECTLY TO A SURVEY OF LIST
  • Go to Survey home page
  • Delete ‘overview.aspx’ in the url
  • Replace what you deleted with ‘newform.aspx
  • THIS WORKS FOR CUSTOM LISTS TOO
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DUPLICATION OF ALERTS

Site action – Site settings – User Alerts.

Open the Drop down arrow next to “Display alerts for:

Click once on a Staff number, then click on “Update” – look for duplications – Select the ones you want to delete

Continue with the rest one by one.

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RETRIEVING DELETED WEB PARTS

SharePoint 2007 only

If you delete your Content Editor Web Part by accident, you can retrieve it by clicking on:

Site Actions – Edit Page

Add a Web Part

Advanced Web Part Gallery

Options

Closed Web Parts

Select the one you closed.

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Nedbank Group

SA Ltd

Annelize

Jonck

+27 082 902 9257

@aejonck

[email protected]

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