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19 May 2012

19 May 2012. Practical Approach to SharePoint Governance. The first ever all green SharePoint event on earth. Bramley Maetsa – SMC Enterprise, EOH Division @ Bramzer #SPSJHB. Bramley Maetsa. SharePoint Architect @ SMC Enterprise, EOH Company 7 Years in Microsoft Space Bsc ( Elec ) + MCTS

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19 May 2012

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  1. 19 May 2012 Practical Approach to SharePoint Governance The first ever all green SharePoint event on earth Bramley Maetsa – SMC Enterprise, EOH Division @Bramzer #SPSJHB

  2. Bramley Maetsa • SharePoint Architect @ SMC Enterprise, EOH Company • 7 Years in Microsoft Space • Bsc(Elec) + MCTS • Experience in various industries, local and International • Speaker at SharePoint Saturdays (Overseas & Local)

  3. Define SP Governance

  4. Introducing Chaos • Everyone has Full Control (Free for all) • No Change Management/Training • Ensure Inconsistency • Allow any type of file • Developers are kings • Your intranet is a dumbing ground • SharePoint Governance as an afterthought

  5. Show me – what you did last summer

  6. Your Winning Build Dream Team

  7. SharePoint Owner Building Dream Team • Provides SharePoint budget

  8. SharePoint Manager Build Dream Team • Managing SharePoint roll-outs • Involved in daily running of the team

  9. Tactical Team Build Dream Team • Graphic Designer • Architect • Developer

  10. Farm Administrator Build Dream Team • Maintains the Farm

  11. SharePoint Analyst Build Dream Team • Handles User requirements • Represents the Users • Interacts with SharePoint Admins

  12. Working with Policies

  13. Client Configurations • Site Management • Usage Reporting • Server Monitoring • Backup and Restore Infrastructure Working with Policies • Maintains the Farm

  14. How many Web Applications • When & Where are Site Collection created Information Architecture Working with Policies • Maintains the Farm

  15. Who Customizes • What environments are used • What tools & Who is involved • What is QA process • Deployment schedule Development & Customizations Working with Policies • Maintains the Farm

  16. SLAs Support & Maintenance Working with Policies • Maintains the Farm

  17. Start small & grow • Communicate the value • Create a governance Site Selling the need for Governance Working with Policies • Maintains the Farm

  18. Working with Policies (Examples) • Do not create pages or sites on the public area our Intranet. • The following files are blocked from Intranet (Video files, .exe ) • Removal of the web parts on the right section of the content page is Prohibited.

  19. Working with Policies • Profile pictures must be audited before uploaded into End – User My site. • All image submitted must be licensed for our use and or you must have permission for use, proof of licensure must be provided at time of submission

  20. Governance Model

  21. Web Applications/Collections FARM http://Publicsites http://myzone http://CEOBlog http://Myprofile IT Specialty Sales SupplyChain

  22. Change Management and Adoption

  23. Change Management

  24. Change Management

  25. Survey & Competitions

  26. Posters

  27. Change Management

  28. Technology

  29. Technology: Automating Site Provisioning Process

  30. Automating Provisioning Process

  31. Tools • Site Templates • Quota Templates • Locks • Workflows • IA Features (Content Types, Meta data, Content Approval, Versioning ) • Vendors (Quest Admin, ControlPoint, AvePointetc) • Run SPRAP

  32. Conclusion

  33. Conclusion: Takeaways • SharePoint Governance is not an afterthought task • Take time to sell your SharePoint Governance • Do not just write documents, policies etc. Use technology to enforce your policies

  34. Conclusion • @bramzer • Bramley@sharepointkonsult.net

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