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New Jersey HIV/AIDS Planning Group Orientation. 2010-2011. What is the NJHPG?.

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what is the njhpg
What is the NJHPG?
  • The New Jersey HIV/AIDS Planning Group (NJHPG) is a collaborative formed by the New Jersey Department of Health and Senior Services, Division of HIV/AIDS Services (DHAS) that combines HIV Care and Treatment and HIV Prevention planning efforts
what is the role of the njhpg
What is the role of the NJHPG?
  • To make the best use of resources for both HIV Prevention and Care and Treatment Services across the state
  • To improve the efficiency and effectiveness of HIV planning in the state of New Jersey.
  • To unite both HIV Prevention and HIV Care and Treatment services into one cohesive HIV Planning Group
what is hiv prevention
What is HIV Prevention?
  • HIV Prevention services in New Jersey are funded through the Centers for Disease Control and Prevention (CDC) and DHAS
  • Includes interventions, strategies, programs and structures designed to change behavior that may lead to HIV infection or other diseases.
effective behavioral interventions
Effective Behavioral Interventions
  • HIV Prevention efforts focus heavily on Effective Behavioral Interventions (EBIs).
  • EBIs are science-based, community, group, and individual-level HIV prevention interventions designed to reduce the spread of HIV and STDs and promote healthy behaviors.
diffusion of effective behavioral interventions
Diffusion of Effective Behavioral Interventions
  • Once approved by the CDC, EBIs DEBIs(Diffusion of Effective Behavioral Interventions)
  • DEBIs are a result of the development and coordination of a national-level strategy to provide training, technical assistance and other capacity building activities to state and community level HIV prevention programs.
debis in new jersey
DEBIs in New Jersey
  • d-Up: Defend Yourself!
  • Healthy Relationships
  • Holistic Health Recovery


  • Many Men, Many Voices



Safe in the City

Safety Counts



what is ryan white
What is Ryan White?
  • The Ryan White HIV/AIDS Treatment Modernization Act is the federal legislation responsible for HIV Care & Treatment Services
  • Ryan White funds are used to develop and maintain a service delivery system – known as “a continuum of care” – of medical and support services for medically underserved individuals and families affected by HIV disease. 
what is ryan white9
What is Ryan White?
  • Ryan White programs are a “payor of last resort” and may be used when no other “resources” are available. Other resources may include Medicaid, Medicare, Veteran’s benefits and private insurance.
  • Ryan White Services are divided into five funded programs known as “Parts”
ryan white funding programs
Ryan White Funding Programs
  • Part A
    • Grants to local areas hardest hit by the epidemic – EMA, TGA
      • Medical Care and Support Services
      • 5 in New Jersey (including Philadelphia)
        • Bergen-Passaic TGA, Newark EMA, Hudson County TGA, Middlesex-Somerset-Hunterdon TGA, Philadelphia EMA (including Camden, Burlington, Gloucester and Salem)
  • Part B
    • Grants to States and Territories
      • Medical Care and Support Services, ADDP Medications, Home Health Care, Health Insurance Continuation
ryan white funding programs11
Ryan White Funding Programs
  • Part C
    • Grants to Public and Private Providers
      • Early Intervention Services including primary care, education, counseling, testing and treatment and capacity building
  • Part D
    • Grants to Maternal Child Health
      • Family Centered Care (Women, Children, Youth)
  • Part F
    • Special Projects of National Significance
    • Center for Continuing and On-going Education (or AETC)
    • Dental Programs
    • Minority AIDS Initiative
planning responsibilities for prevention and care services
Planning Responsibilities For Prevention and Care Services


  • Targets populations at risk and

recommends proven prevention


  • Develop a statewide comprehensive

plan for HIV prevention.

  • The planning process should reflect

the diversity of the local epidemic.

  • PLWHA must be part of the process

and are always the highest priority

population for services.

  • Prevention interventions and

populations are prioritized based on

the local epidemic.


Targets regional services.

Develop a statewide plan for Ryan White Treatment Modernization Services.

The planning process should reflect the diversity of the local epidemic.

PLWHA must participate in the process. They can not work for, or receive a stipend from, a contracted agency.

Promote coordination and linkages of services.

Conduct a Statewide Coordinated Statement of Needs (SCSN).

what is hiv planning
What Is HIV Planning?
  • A process in which people from different walks of life and different interests, responsibilities and involvement in HIV/AIDS services come together as a group to plan how to prevent HIV infection where they live and provide comprehensive care for those who are living with HIV/AIDS
hiv aids services planning
HIV/AIDS Services Planning
  • The NJHPG and DHAS work together to carry out the activities required from the Health Resources and Services Administration (HRSA) and the CDC.
hiv aids services planning15
HIV/AIDS Services Planning
  • Utilizes evidenced based and objective data such as:
    • HIV/AIDS Statistics
    • Epidemiologic Profile
    • Financial data
    • Service utilization data
hiv aids services planning16
HIV/AIDS Services Planning
  • Incorporates the views and perspectives of groups infected and affected by HIV/AIDS including:
    • Those living with HIV/AIDS
    • Those at risk of HIV infection
    • HIV service providers
    • Public policy makers
    • General public
required planning activities
Required Planning Activities

1. Review the DHAS Epidemiologic Profile

In reviewing the epidemiologic profile on an annual basis, the NJHPG can assess and describe the impact of HIV/AIDS in defined target populations in New Jersey.

required planning activities19
Required Planning Activities

2. Conduct a Needs Assessment

The NJHPG (in collaboration with DHAS) conducts an assessment of the HIV prevention and HIV care and treatment needs of the target populations identified by the NJHPG through review of the Epidemiologic Profile.

required planning activities20
Required Planning Activities

3. Maintain a Resource Inventory

The NJHPG maintains a resource inventory of all HIV prevention and HIV/AIDS care and treatment services in the state to determine its capacity to respond to the HIV/AIDS epidemic.

required planning activities21
Required Planning Activities

4. Conduct a Gap Analysis

The NJHPG conducts an analysis of the gaps in the HIV/AIDS Services System to assess the capacity and resources of the system in meeting the needs of:

  • Clients using HIV prevention and HIV care and treatment services;
  • Clients who are HIV+ and not in care; and
  • Individuals who are unaware of their HIV status
required planning activities22
Required Planning Activities

5. Identify Potential Strategies and Interventions

The NJHPG identifies strategies and interventions proven effective in the prevention of new HIV/AIDS infections in the high-risk populations defined in the epidemiologic profile, needs assessment and resource inventory.

required planning activities23
Required Planning Activities

6. Identify Care and Treatment Needs

The NJHPG identifies the service needs and resources necessary (governmental and nongovernmental sources) to fund care and treatment services for those who are infected with HIV/AIDS.

This also includes identifying any disparities in access or services provided in historically underserved communities.

required planning activities24
Required Planning Activities

7. Prioritize Populations and Interventions

The NJHPG implements a science-based methodology to identify and prioritize populations that are at high-risk for HIV infection.

Once the target populations have been prioritized, the NJHPG identifies interventions from the CDC’s Intervention Compendium that are appropriate for the needs of the identified population.

required planning activities25
Required Planning Activities

8. Update the Statewide Coordinated Statement of Need (SCSN)

The NJHPG will to update the SCSN document as needed. The focus of the SCSN document is to prioritize the issues impacting a client’s ability to access HIV care and treatment services.

The NJHPG will also provide recommendations for addressing these barriers and enhancing statewide HIV/AIDS services funded by the Ryan White Treatment Modernization Act.

required planning activities26
Required Planning Activities

9. Produce a Statewide Comprehensive HIV/AIDS Services Plan

The NJHPG will develop the Statewide Comprehensive HIV/AIDS Services Plan to document the group’s activities and recommendations for the provision of HIV prevention and HIV care and treatment services within the state. The Plan is updated on an annual basis.

required planning activities27
Required Planning Activities

10. Review DHAS’ Application to the CDC for Federal


The NJHPG will review the annual DHAS application to the CDC for Federal HIV/AIDS Prevention funds.

The NJHPG assesses how well the priorities listed in the Statewide Comprehensive HIV/AIDS Services Plan are represented in the application and how the distribution of funding matches the group’s recommendations for services.

Upon completion of the review, the NJHPG will provide a Letter of Concurrence/Concurrence with Reservation or Non-Concurrence with DHAS’ application.

required planning activities28
Required Planning Activities

11. Maintenance of the NJHPG

The NJHPG is tasked with formulating and implementing policies and procedures that address the following:

njhpg policies and procedures
NJHPG Policies and Procedures
  • The composition, selection and terms of office for NJHPG members to ensure that its membership:
    • Is reflective of the state of the epidemic in New Jersey
    • Includes people living with HIV/AIDS
    • Is representative of all Ryan White Parts (e.g. A, B, C, D and F)
njhpg policies and procedures30
NJHPG Policies and Procedures
  • Defining the roles and responsibilities of NJHPG group and committee members;
  • Defining procedures for reaching decisions, attendance at meetings, resolution of disputes and conflict(s) of interest for members of the NJHPG;
njhpg policies and procedures31
NJHPG Policies and Procedures
  • Determining and using the most effective mechanisms for incorporating the public’s input into the HIV/AIDS service planning process;
  • Providing a thorough orientation for new members;
njhpg policies and procedures32
NJHPG Policies and Procedures
  • Tracking and evaluating the effectiveness of the planning process
njhpg structure34










State Vice-Chair

HPG Community






HIV/AIDS Issues Committee




NJHPG Structure
  • Maintained by the Governance Committee through an open nominations process, allowing anyone to submit an application to the NJHPG.
  • Recruitment of members is guided by the principles of parity, inclusion and representation (PIR) as defined by the NJHPG:
  • Parity: The ability of community planning group members to equally participate and carry-out planning tasks or duties in the community planning process. To achieve parity, representatives should be provided with opportunities for orientation and skills-building to participate in the planning process, and have equal voice in voting and other decision-making activities.
  • Inclusion: Meaningful involvement of members in the process with an active voice in decision making. An inclusive process assures that the views, perspectives, and needs of all affected communities are actively included.
  • Representation: The act of serving as an official member reflecting the perspective of a specific community. A representative should reflect that community’s values, norms, and behaviors, and have expertise in understanding and addressing the specific HIV prevention and/or care and treatment needs of the population.

Representatives also must be able to participate in the group and objectively weigh the overall priority prevention needs of the jurisdiction.

  • Minimum of 30, maximum of 40 NJHPG members who are representative of the state of the epidemic in New Jersey
  • Strive for 30% demographic representation of People Living with HIV/AIDS
  • Each NJHPG member will serve for a term of two years
  • The NJHPG elects one Chair and one Community Vice-Chair for a one year term
  • DHAS appoints one State Vice-Chair annually
  • The NJHPG Chair and Vice-Chairs share responsibility for guiding the group and its committees in accomplishing its objective and goals
officers for 2010 2011
Officers for 2010-2011


Shannon Hastings

Community Vice-Chair

Gary Paul Wright

State Vice-Chair

Loretta Dutton

standing committees
Standing Committees
  • The NJHPG conducts the majority of its planning activities in the following standing committees:
    • Executive
    • Governance
    • HIV/AIDS Issues
    • Every member of the NJHPG is expected to serve on at least one committee, per the “Time Commitment of Membership” on the Membership Application cover page.
executive committee
Executive Committee
  • The Committee is charged with ensuring that all NJHPG activities are conducted in accordance with guidelines from HRSA, the CDC and the NJHPG’s By-Laws and Policy and Procedures
  • The Executive Committee also ensures that planning activities are completed in accordance with deadlines given by DHAS and the federal government.
executive committee44
Executive Committee
  • Open to NJHPG members who hold the following positions:
    • Chair and Vice-Chairs;
    • Chairpersons of all standing committees;
    • Three At-Large Members from the Northern, Central and Southern Regions; and
    • Workgroup Chairs
executive committee45
Executive Committee
  • Regional At-Large Members
    • Are elected by the NJHPG for a one year term to represent Northern, Central or Southern NJ
    • Responsible for sharing any issues, concerns, current events, etc. occurring in their region
    • Serve as an advocate for any NJHPG member in their region
executive committee46
Executive Committee
  • Regional At-Large Member for North Jersey

Danielle Bush

  • Represents Essex, Union, Morris, Sussex, Bergen, Passaic, Warren and Hudson Counties
executive committee47
Executive Committee
  • Regional At-Large Member for Central Jersey

Pat Tate

  • Represents Hunterdon, Mercer, Middlesex, Monmouth, Somerset and Ocean Counties
executive committee48
Executive Committee
  • Regional At-Large Member for South Jersey

Georgett Watson

  • Represents Burlington, Atlantic, Camden, Cape May, Cumberland, Gloucester and Salem Counties
governance committee
Governance Committee
  • Open to NJHPG members only
  • This Committee is responsible for conducting the NJHPG nominations process
  • The Governance Committee is also responsible for drafting the NJHPG’s By-Laws and Policies and Procedures Manual (approved by the full planning body) to ensure that the NJHPG meets federal planning body mandates.
governance committee50
Governance Committee


Sal Susino


Don Ralph

hiv aids issues committee
HIV/AIDS Issues Committee
  • Open to both NJHPG members and members of the general public.
  • This Committee is charged with identifying issues that affect HIV/AIDS Services in New Jersey through the exploration of current events including:
    • Consumer Issues
    • Advocacy Updates
    • State/Federal Budget Changes
    • New Legislation
hiv aids issues committee52
HIV/AIDS Issues Committee
  • The HIV/AIDS Issues Committee also conducts the development and implementation of NJHPG products such as the needs assessment and gap analysis.

These products are used by the NJHPG as key resources in the development of planning recommendations at the federal (HRSA, CDC) and state (DHAS) level.

hiv aids issues committee53
HIV/AIDS Issues Committee


Roseann Marone


Jerome King

  • Open to NJHPG Members and members of the public
  • Workgroups are formed to address specific issues of importance to HIV/AIDS Services planning in the state. All workgroups must be approved by the Executive Committee.
  • Upon completion of their charge and submission of all findings and recommendations to the NJHPG for review and action, Workgroups will be disbanded.
code of conduct
Code of Conduct
  • Make a commitment to the process and the results;
  • Participate in all decision-making activities;
  • Put aside personal agendas;
  • Separate agency/organization goals and objectives from the needs of the NJHPG;
  • Any disagreements with the work conducted in Committee should be handled in Committee. Once a decision is made at the Committee level, it should be owned and supported by every member of that Committee.
  • NJHPG members are elected by a simple majority vote for two year terms
  • Following the end of their two year term, members must be re-elected
  • All membership elections are completed via closed ballot
membership responsibilities
Membership Responsibilities
  • Regular attendance at main and committee meetings;
  • Serve on at least one committee;
  • Participate in workgroups (as needed);
  • Gather data and provide information that is useful to the NJHPG planning process;
  • Declare conflicts of interest annually;
  • Actively recruit applicants to the NJHPG;
membership responsibilities59
Membership Responsibilities

7. Review meeting materials in advance;

8. Come to meetings prepared to actively

participate in the process;

9. Contribute to the development of the Statewide

Comprehensive HIV/AIDS Services Plan;

10. Assess the responsiveness of DHAS’ application

to the CDC with the priorities identified in the

Comprehensive HIV/AIDS Services Plan

attendance policy
Attendance Policy
  • Members are expected to attend all main, committee and workgroup meetings
  • Attendance is at least 50% of the total time of the meeting
  • Absences will be considered either excused or unexcused
    • For an excused absence, members should call or leave a message with NJHPG Staff no later than 9:00 a.m. on the day of the NJHPG meeting
attendance policy61
Attendance Policy

Main Meetings

  • Any member with (1) three unexcused absences within a 12 month period; or (2) five total absences within a 12 month period; or (3) two consecutive unexcused absences shall be considered to have resigned.
  • Any member considered to have resigned under this rule will be notified in writing by NJHPG Support Staff and may choose to appeal.
attendance policy62
Attendance Policy

Committee Meetings

  • Any member with (1) more than two unexcused absences or (2) three consecutive absences (whether excused or unexcused) from Committee meetings in a year will be considered to have resigned as a member of that Committee
meeting schedule
Meeting Schedule
  • Main NJHPG meetings are held on the third Thursday of each month on the Rutgers University, New Brunswick Campus from 9:30 a.m. to 12 p.m. Main meetings break from June to August.
  • Committee and Workgroup meetings are generally held monthly at Rutgers University, ASB III in New Brunswick. They normally convene from 10 a.m. to 12 p.m. (including the summer months).
meeting schedule65
Meeting Schedule
  • Two weeks prior to the meeting, Support Staff will email you the Agenda, draft minutes from the previous meeting, directions and a parking pass.
  • The NJHPG Meeting Schedule can also be found on the NJHPG Webpage at

njhpg webpage
NJHPG Webpage

The NJHPG webpage also provides you with:

  • A Document Library containing research on issues that are vital to the HIV Planning Process
  • NJHPG Work Products, Guidance, Planning Documents and Forms (including Travel Reimbursement for eligible members)
  • PowerPoint Presentations given to the NJHPG at previous meetings
after completing the orientation
After Completing the Orientation
  • Familiarize yourself with the NJHPG Webpage.
  • Review the NJHPG By-Laws and other planning documents.
  • Attend the Main Meetings and get involved with a committee.
  • Introduce yourself to a current member of the NJHPG who can assist you in understanding the planning process!
njhpg support staff
NJHPG Support Staff
  • Rutgers University HIV Prevention Community Planning Support and Development Initiative (CPSDI) staff provides administrative support and technical assistance to the NJHPG
  • Rutgers Staff Members, Carlee Catena (Administrative Assistant) and Dr. Ann Dey (Senior Research Program Manager) are here to help and answer your questions!
  • Contact Carlee Catena at or 732-932-3358 x 2013 with questions, concerns or comments.
thank you
Thank You!

On behalf of the NJHPG Executive Committee, thank you for committing your time and expertise to this important planning process.