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Spring Assessment Workshop: District Test Coordinator Training. New Mexico Public Education Department Assessment & Accountability Division January 2007. Your Presenters. Dr. Tom Dauphinee Dr. Cindy Gregory Dan Farley Robert Romero Adrian Sandoval Arlene Romero.

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Spring Assessment Workshop: District Test Coordinator Training


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    1. Spring Assessment Workshop:District Test Coordinator Training New Mexico Public Education Department Assessment & Accountability Division January 2007

    2. Your Presenters • Dr. Tom Dauphinee • Dr. Cindy Gregory • Dan Farley • Robert Romero • Adrian Sandoval • Arlene Romero

    3. Training ObjectivesParticipants Should: • Understand test security and training requirements • Understand the basic processes and procedures of test administration • Understand ordering and returning materials information for the NMSAP • Understand the expectations surrounding data management

    4. DTC Training Materials • You should have the following handouts: • Agenda • DTC Spring 2007 PowerPoint Handouts • NMAC Accountability Regulations • You should have your 2006-07 Procedures Manual

    5. 2007-08 NMSAP Calendar (Next Year!!) • NMHSCE Oct. 22-Nov. 16, 2007 Jan. 14-Feb. 1, 2008 • NMAPA Nov. 1-30, 2007 March 3-April 4, 2008 • NM Standards-Based Assessments Feb. 25-March 21, 2008 • NMELPA Oct. 29-Nov. 16, 2007 Jan. 14-Feb. 1, 2008 April 14-May 2, 2008

    6. Test Windows, Security, & Ordering Assessment and Evaluation Bureau NMPED – Assessment & Evaluation Bureau

    7. New Mexico Statewide Assessment Program(NMSAP) NM Standards-Based Assessments • Grades 3-9 • Reading, Writing, Math, Science (only Reading and Math count for AYP) • English and Spanish versions • Test Window: February 26 – March 23, 2007

    8. NMSAP NM Standards-Based Assessment: Grade 11 • Replaces the New Mexico High School Standards Assessment (NMHSSA) • Reading, Writing, Mathematics, and Social Studies; English version • Reading, Writing, and Math; Spanish version • Science Field Test April 23 through 27, 2007 (NEW) Test Window: February 26 - March 23, 2007

    9. NMSAP New Mexico Alternate Performance Assessment (NMAPA) • Grades 3-12+ • Available only to students with significant cognitive disabilities who meet the eligibility criteria established by the NMPED • Test window: April 2 – April 30, 2007 (NEW)

    10. NMSAP New Mexico High School Competency Examination (NMHSCE) • New Test Vendor: Harcourt Assessment Inc. • Reading, Language Arts, Mathematics, Science, Social Studies, Written Composition • English and Spanish versions for fall and spring administration • Test Window: January 16- February 2, 2007

    11. NMSAP New Mexico English Language Proficiency Assessment (NMELPA) • Three testing windows per year • Students tested once per year • Remaining Test Windows: January 15 - February 2 April 16 - May 4

    12. Test Security and Training • Best practices, procedures and requirements • Requirements outlined in NMPED rule at 6.10.7 NMAC • The rule may be found on the web at: http://www.nmcpr.state.nm.us/nmac/parts/title06/06.010.0007.htm • 2006-07 NMSAP Procedures Manual

    13. DTC Responsibility: Training • Required to attend semiannual workshops held by NMPED • Provide training for all district personnel involved in administration, preparation, distribution, and security • All training administered prior to fall and spring test administration windows • Implement and monitor test security practices

    14. DTC Responsibility: Training • No one can administer or proctor without completing the in-service. • Sign-in forms must be maintained for 5 years for all individuals who attend training. • Sign-in forms must be available for NMPED audit.

    15. Who can administer the tests? • Only trained, certified staff are permitted to administer tests: • Licensed school instructors and administrators • Teachers on waivers or intern licenses • Long-term substitutes with a valid teaching license • Coaches and contractors with a valid teaching license • Licensed counselors and related service providers

    16. Who can serve as atest proctor? • Any staff or community member who has been trained in proper test administration and test security may serve as a proctor. • Parents cannot serve as proctor in their own child’s classroom. • Proctors can assist, but may not act as test administrators. • Note: proctors must also sign non-disclosure forms.

    17. Test Security: The Basics • It’s everybody’s responsibility. • Keep test booklets secure before, during, and after testing. • Keep track of and return every test booklet, used and unused. • Note: Do not fill out NM Standards-Based Assessments Biogrid for students taking the NMAPA.

    18. Security of Student Test Booklets • DTCs should inventory student test booklets when they arrive in districts. • If there is a discrepancy between the test booklet serial numbers and the contractor’s inventory list, report the problem immediately to the contractor.

    19. Security of Student Test Booklets • Before returning materials to contractors, DTCs should inventory serial numbers and, if any booklets are missing notify the NMPED. • Following scoring and reporting test results to districts, contractors will notify the NMPED of missing test booklets in a Did Not Return list. • Districts on this list will be required to conduct a full investigation into the reported loss and submit a report, including a cover letter from the District Superintendent, to the NMPED.

    20. Assessment Support System • Always refer to the relevant Test Coordinator Manual (TCM) & Directions For Administration (DFA) first. • If the Test Administrator (TA) still has questions, ask the School Test Coordinator (STC).

    21. Assessment Support System • If the DTC has questions about policies or procedures, check the Procedures Manual. If the DTC still has questions, call NMPED: 1-505-827-6683 • If the DTC has questions about materials, contact the appropriate contractor as directed in the relevant Test Coordinator’s Manual.

    22. Test Security: Non-Disclosure Forms • Use non-disclosure forms for test review when permission has been granted by the NMPED. • Parents/Guardians cannot view the tests before they are administered and they must sign a non-disclosure form.

    23. Test Security: During Testing • Post signs near copy machines warning that tests cannot be copied. • Remove multiplication tables, spelling words, vocabulary, or similar assistance material from test settings during the test administration. • Have a plan to assist with medical emergencies or obtaining additional test materials.

    24. STC Responsibilities • Review manuals • Schedule testing for schools • Notify parents of test administration • Plan for accommodations • Plan for make-ups • Verify receipt of sufficient test materials

    25. Scheduling Considerations • Optimal Testing Times • Mornings • Tuesdays, Wednesdays, Thursdays • May adjust order of content area tests or test sessions to accommodate scheduling needs of school • Students within the same school and the same grade must take the same session(s) at the same time

    26. Scheduling Considerations EXCEPTIONS: • NM Standards-Based Assessments Writing Subtest, Grades 4-9: scheduled on two consecutive days (without a weekend in between) • Students who are provided with accommodations

    27. Parental Refusal Form • Parents have the right to refuse participation of their child in the New Mexico Statewide Assessment Program. • Parents take the refusal to the principal. • The principal notifies the district office personnel. • District office personnel should counsel the parent. • If parent still refuses, the Parental Refusal form must be completed and kept on file.

    28. Testing Irregularities • A testing irregularity is “any circumstance within or beyond the control of a school district that in the opinion of the PED or a school district, raises doubts about the propriety of standardized testing procedures, preparation materials, standardized test administration, standardized testing security, student scores attained from standardized testing, or teacher or student conduct observed during standardized testing.” (6.10.7.7 (A) NMAC)

    29. Reporting Testing Irregularities • Suspected testing irregularities reported in accordance with procedures in NMPED rules at 6.10.7.13 NMAC • School officials report to the DTC within 3 working days • The DTC submits report to the NMPED that contains the allegations, findings, and corrective actions taken, if any

    30. NM Standards BasedAssessments • Order online from www.harcourtspectrum.com • SPECTRUM Order Window Open for Material Orders: January 2, 2007 – January 15, 2007 • SPECTRUM Order Window Open for Additional Orders: Jan. 22, 2007 – Feb. 28, 2007 • Materials received in Districts: Feb. 12, 2007 • Cutoff for Receipt of Materials at Harcourt: March 30, 2007

    31. New Mexico Alternate Performance Assessment (NMAPA) • NMPED-approved alternate to the NM Standards-Based Assessments and the NMHSCE • First administration in spring of 2007 • Standardized performance tasks • Built from expanded grade band expectations (EGBEs) Assessment Frameworks • LA (reading/writing), math, and science • Grade band assessments (3-4, 5-6, 7-8, & 9-12 in math and science; 9-10 & 9-12 in LA) • Designed to meet Title 1 technical adequacy requirements

    32. NMAPA Important Dates • January 8–31, 2007 Online ordering window • February 7–22, 2007     TA/Rater Trainings • March 23,2007 DTCs receive NMAPA

    33. NMAPA Important Dates • April 2, 2007–April 30, 2007   Test administration window • May 7, 2007 DTC returns NMAPA materials to AIR • August 30, 2007        Districts receive student score reports

    34. Ordering NMAPA Materials Online Ordering System Address https://testms.airws.org/NMAPA User Name/Password Sent by the American Institutes for Research (AIR) via USPS the first week of January. Call AIR if needed (1-800-254-6130). Ordering Window January 8, 2007 – January 31, 2007 Additional Orders Call AIR (1-800-254-6130).

    35. Receiving Materials All NMAPA materials will be shipped to the district by March 23, 2007. Materials are packed by school and shipped to the district. Upon receipt: • Verify a box has been received for each school. • Distribute materials to schools.

    36. Returning Materials Schools should return NMAPA materials to the district by May 1, 2007. Verify contents of each school’s box: • Two student score forms per student • Biogrids are complete • Each school’s Principal’s Certification of Proper Test Administration complete and signed • All secure materials returned (test booklets, student score forms, LA storybooks, unused materials)

    37. Returning Materials, cont. Arrange for a pickup: • Follow the instructions provided in the Instructions for Returning Materials form. • Make sure the pickup occurs by May 7, 2007.

    38. Contact Information For questions about ordering materials; receiving materials; returning materials; and administering the test: • Call AIR at 1-800-254-6130 • Email AIR at NMHelpDesk@air.org For questions about participation criteria; state and federal regulations; and Expanded Grade Band Expectations (EGBEs): • Call NMPED at 505-827-6577 • E-mail Dan Farley at dan.farley@state.nm.us

    39. NMAPA Spring trainings for TAs of NMAPA • February 7, 2007 Taos • February 8-9, 2007 ABQ (two sessions) • February 13, 2007 Portales • February 15, 2007 Farmington • February 16, 2007 Gallup • February 20, 2007 Cimarrón • February 22, 2007 Alamogordo

    40. NMAPA Training Information • NMAPA DTC Manual • NMAPA TAM • December 20, 2006 Memo: All prospective TAs and Raters are required to attend one of the trainings. The assessment cannot be administered by staff who have not attended the official NMPED trainings.

    41. NM High School Competency Examination (NMHSCE) • NMHSCE is a basic competency exam consisting of six subtests: reading, language arts, mathematics, science, social studies, and written composition • First administered in Grade 10 • SPECTRUM Order Window Open for Additional Orders: January 2, 2007 – January 12, 2007 • Materials received in Districts: January 4, 2007 • Cutoff for Receipt of Materials at Harcourt: February 9, 2007

    42. NMHSCE • Must pass all six subtests to receive HS diploma • May retake subtests once in the junior year and twice in the senior year

    43. Harcourt Contact Information-NMHSCE • erica_baltierra@harcourt.com • Please limit requests to one per district. • For security purposes, the request must come from the District Test Coordinator or their representative. • Include Name, District, Title, Contact Number, Fax Number • Additional issues please contact: • will_bunting@harcourt.com • (210) 339-5775

    44. Regulatory Requirement “As specified by PED, in order to be eligible for a diploma as a result of having met all graduation requirements, students must pass the New Mexico High School Competency Examination with a minimum scale score of 175 on each five subtests (reading, language arts, mathematics, science, and social studies) with a minimum holistic score of 3 on the writing subtest for those students entering the 10 grade in the 2000-2001 school year.” (6.30.2.10 NMAC— Procedural Requirements)

    45. Domain SpecificationsSamples • Multiple-choice items • Constructed-response items • Open ended items • Language arts sample prompts • Scoring rubrics • Mathematics, science, writing • World, U.S., and NM history

    46. NMHSCE Waivers • With the approval of the local board of education, the local superintendent may request written approval from the Secretary of Education to award a diploma to a student who has not passed the Competency Examination and who is not covered under subparagraph (b) of paragraph (1) of subsection K of 6.2.30.10 regarding student with disabilities. • Waiver eligibility is evaluated on a case-by-case basis. (6.30.2 NMAC—Standards for Excellence)

    47. Waiver Process Clarified • Parent & student make request to principal • Principal makes request to Superintendent • Superintendent presents request to local school board • If approved by local school board, a letter of request and documentation of student’s having met all other graduation requirements is sent to: Veronica García, Ed.D. Secretary of Education, Jerry Apodaca Education Building 300 Don Gaspar, Santa Fe, New Mexico, 87501

    48. Allowable Accommodations • 24 codes • 1-24 are on your accommodations handout. • 24= an accommodation that is not listed, but is approved in writing by the NMPED • DTC must submit memo to the Acting Secretary of Assessment and Accountability describing the accommodation (ensuring instructional relevance, 3-month expectation, skill deficit). • The NMPED will return a written response with approval status.

    49. Assessment Audits and Monitoring • Monitoring through Special Education • Prescribed 10% random audits (Online Verification) • On-site Assessment System Audits • Follow-ups are being scheduled • Coding Accommodations

    50. AYP Data Collection & Reporting Academic Growth and Analysis Bureau NMPED – Assessment & Evaluation Bureau