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Vendor Responsibility 101

Vendor Responsibility 101. Carol O’Connor, Cindy Glokler and Renee Tilley- Goyette. Today – What should you expect?. Terms. Why is VR Important?. What is a “Responsible Vendor?”. VR Factors. Best Tools – OSC Website. http://www.osc.state.ny.us/vendrep/index.htm. NYS Vendrep system.

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Vendor Responsibility 101

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  1. Vendor Responsibility 101 Carol O’Connor, Cindy Glokler and Renee Tilley-Goyette

  2. Today – What should you expect?

  3. Terms

  4. Why is VR Important?

  5. What is a “Responsible Vendor?”

  6. VR Factors

  7. Best Tools – OSC Website http://www.osc.state.ny.us/vendrep/index.htm

  8. NYS Vendrep system http://www.osc.state.ny.us/vendrep/index.htm

  9. Contract Status • What does the Vendor see? • In-Progress • Approved • Non-Approved

  10. AGENCY PROCESS • Information Collection • Conduct Independent Review • Perform Due Diligence • Analyze & Assess • Document • Make Vendor Responsibility Determination

  11. Information Collection

  12. Conduct Independent Review

  13. Due Diligence

  14. Assess & Analyze

  15. Document

  16. Standard VR Profile

  17. Standard VR Profile

  18. Part I – Contract Information

  19. Review WC/DB Docs for Accuracy

  20. Workers Compensation Coverage

  21. Disability Benefits Coverage

  22. WC/DB Exemption

  23. NOTE

  24. Review for Accuracy • Ensure your agency is listed as the certificate holder

  25. WC Compliance Questions

  26. PROFILE – PART ii Do NOT print online VRQ

  27. Profile – Part IiI

  28. Attachment A – Item 1

  29. Issues on VR Profile Item 1: Issue Detail

  30. Issues on VR Profile Item 1: Issue Detail

  31. Attachment A – Item 2

  32. Agency Process Item 2: State Contracting Entity Process Describe the steps taken by the State contracting entity to determine vendor responsibility including consideration of the vendor disclosures and the independent State contracting entity research, including but not limited to, internet sources, contracting entity records, and internal or external communication. If a Resource Checklist was used, it is acceptable to submit the completed list in lieu of describing the process. Note: Do not submit copies of website search results or information found on the VendRep System. Reviewed Questionnaire

  33. Agency Process

  34. Profile – Part IiI

  35. Agency Determination Non-Responsible

  36. Non-Responsibility Finding

  37. Non-Responsibility Finding

  38. New List on OGS website http://www.ogs.ny.gov/SiteMap.asp Non-Responsible Vendors

  39. First Step • What is Required? • Check Documentation Requirements Chart

  40. Vendor Responsibility Questionnaire • Review • VendRep System or paper

  41. Contract Data • Check • VendRep System • Open Book NY

  42. Resources

  43. DOS Corporation Search

  44. DOS Federal Tax Liens

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