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Vendor Responsibility 101. Conducting and Documenting a Vendor Responsibility Review Fran Macutek – OSC Kellie Brandoline – OSC July 15, 2010. Terms. Vendor – Entity contracting with NYS Agency – State contracting entity Contract – Transaction

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Vendor responsibility 101

Vendor Responsibility 101

Conducting and Documenting a Vendor Responsibility Review

Fran Macutek – OSC

Kellie Brandoline – OSC

July 15, 2010


Terms
Terms

  • Vendor – Entity contracting with NYS

  • Agency – State contracting entity

  • Contract – Transaction

  • Federal Employee Identification Number – Taxpayer ID Number/TIN


Why is vendor responsibility important
Why is Vendor Responsibility Important?

  • Protects agency and State against failed contracts

  • Pro-actively solve and mitigate problems

  • Avoid contracting with non-responsible vendors

  • Protects public funds and promotes fairness


What is a responsible vendor
What is a “Responsible Vendor?”

A responsible vendor is one that has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars.


Vendor responsibility factors
Vendor Responsibility Factors

  • Financial & Organizational Capacity

  • Legal Authority

  • Integrity

  • Performance


Agency process
Agency Process

Information Collection:

  • Review Vendor Responsibility Questionnaire (VRQ)

  • Conduct Independent Review


Agency process1
Agency Process

  • Analyze Information

  • Assess Issues Found


Agency process2
Agency Process

Document your assessment on the Vendor Responsibility Profile




Agency s review
Agency’s Review

Web Resources

http://www.osc.state.ny.us


Assessment
Assessment

  • How does it relate to the contract?

  • Does it impact the vendor responsibility determination?














Osc returned non approved
OSC Returned Non-Approved

What do I do now?!


Case study
Case Study

Let’s Conduct a Review










Additional information
Additional Information

  • Agency Legal Staff

  • State Comptroller

    • www.osc.state.ny.us/vendrep/

    • VendRep Team (OSC Help Desk)

  • Procurement Council

    • http://www.ogs.state.ny.us/procurecounc/pdfdoc/BestPractice.pdf


Osc contact
OSC Contact

  • OSC Help Desk

    • 866-370-4672 or 518-408-4672

    • HelpDesk@osc.state.ny.us

  • VendRep Website

    • www.osc.state.ny.us/vendrep

      Thank you!!