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Vendor Responsibility

Vendor Responsibility. Prevent Fraud, Waste & Abuse by Determining Your Vendor is Responsible Irene Waldorf Kellie Brandoline Cindy Palmer. Today. What’s Important When Reviewing a Vendor for Stimulus Projects Suggested Resources How the New York State VendRep System Can Help.

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Vendor Responsibility

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  1. Vendor Responsibility Prevent Fraud, Waste & Abuse by Determining Your Vendor is Responsible Irene Waldorf Kellie Brandoline Cindy Palmer

  2. Today • What’s Important When Reviewing a Vendor for Stimulus Projects • Suggested Resources • How the New York State VendRep System Can Help

  3. Vendor Responsibility • A responsible vendor has the capacity to fully perform its contractual obligations, and the integrity to justify the award of public dollars

  4. Vendor is Required to: • Maintain Their VendRep Health • Self-Disclosure - Vendor Responsibility Questionnaire (CCA-2) • Be Responsive

  5. State Agency is Required to: • Confirm information provided by the vendor • Review and assess other available information • Make a Responsibility Determination

  6. OSC is Required to: • Approve State Contracts >$50,000 • Review State Agency’s Processes • Conduct Independent Review of Vendor • Approve/Non-Approve

  7. Vendor Responsibility Factors • Legal Authority to do Business • Integrity • Financial & Organizational Capacity • Past Performance

  8. Legal Authority • Debarment • Licenses • Operating Certificates • Charities Registration • Workers’ Comp Insurance & Disability Benefit Coverage

  9. Integrity • Criminal Indictments or Convictions • Outstanding Tax Liabilities • Liens, Judgments & Warrants • Non-Responsibility Finding

  10. Financial & Organizational Capacity • Adequate Resources • Bankruptcy • Recent Government Audits

  11. Past Performance • State Agency’s Experience • Early Contract Termination for Cause • Contract Abandonment • Better Business Bureau

  12. Best Tools • Vendor Responsibility Questionnaire • Online in VendRep System • Paper • Suggested Internet Resources www.osc.state.ny.us/vendrep

  13. General Information

  14. Vendor’s Website

  15. Let’s Look at the Factor: Legal Authority to do Business http://www.osc.state.ny.us/vendrep/webresources_legal.htm

  16. Economic Development: M/WBE

  17. Registered to do Business

  18. Licensed Professionals

  19. NYS Debarment

  20. Worker’s Comp Insurance

  21. Central Contractor Registration

  22. Federal Debarment Excluded Parties List

  23. Let’s Look at the Factor: Integrity http://www.osc.state.ny.us/vendrep/webresources_integrity.htm

  24. Debarment - Massachusetts

  25. Debarment – New Jersey

  26. Debarment – Connecticut

  27. Debarment – Pennsylvania

  28. Disqualified – SCA New York City – School Construction Authority

  29. Federal Contractor Misconduct

  30. Let’s Look at the Factor: Financial & Organizational Capacity http://www.osc.state.ny.us/vendrep/webresources_financial.htm

  31. NYS Division of Corporations

  32. Accurint

  33. Not-For-Profit Agencies

  34. Let’s Look at the Factor: Past Performance http://www.osc.state.ny.us/vendrep/webresources_performance.htm

  35. New York City Vendex

  36. Open Book New York

  37. What’s in the VendRep System? • Questionnaires – Certified by Vendor with History • Contract Data – All Approved Transactions since April 2003 • Contract Status • Agency-specific • Available to Vendor

  38. Let’s Take a Tour • Comptroller’s Website • New York State VendRep System

  39. OSC Help Desk – For Your Use www.osc.state.ny.us 518-408-4672 866-370-4672 helpdesk@osc.state.ny.us

  40. THANK YOU!! Legal Authority Integrity Performance Financial & Organizational Capacity

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