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PowerPoint Basics Workshop. Presented by Western Washington University Academic Technology & User Services. Workshop Objectives. At the end of this workshop, you will. recognize ways PowerPoint presentations can be used

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powerpoint basics workshop

PowerPoint Basics Workshop

Presented by

Western Washington University

Academic Technology & User Services

workshop objectives
Workshop Objectives

At the end of this workshop, you will

  • recognize ways PowerPoint presentations can be used
  • be able to create a PowerPoint presentation containing text and graphics
  • be able to present an on-screen PowerPoint slide show




PowerPoint Experience & Needs

use powerpoint to create
Use PowerPoint to create
  • On-screen presentations
  • Handouts
  • Overheads
  • Web Pages
  • Speaker’s Notes
  • 35 mm Slides
presentations can include
Presentations can include
  • Text
  • Graphics
  • Multimedia
    • Sounds
presentations can include6
Presentations can include
  • Text
  • Graphics
  • Multimedia
    • Sounds
    • Video clips
presentations can include7
Presentations can include


  • Between slides
presentations can include8
Presentations can include


  • Between slides
presentations can include9
Presentations can include


  • Between slides
presentations can include10
Presentations can include


- motion effects applied to text or graphic objects

before you begin
Before You Begin
  • Who is the audience?
  • What type of presentation?
    • Computer Display Panel
    • Handouts
    • Overheads
    • 35 mm slides
  • How much time do you have?
powerpoint views
PowerPoint Views

Select using the View menu or View Buttons

  • Normal View - one slide at a time
    • Outline & Slide Panes may be visible on the left
  • Slide Sorter - all slides as “thumbnail” graphics
  • Notes Pages - add notes to use as you make the presentation
  • Slide Show - onscreen presentation

View Buttons-displayed in lower left corner

powerpoint views13
PowerPoint Views
  • use Normal View, Outline Pane to
    • see progression of presentation
    • add new slides
    • Re-order slides
  • use Normal View, Slide Pane to
    • check for uniformity of slides
    • reorder slides
    • delete slides
showing an on screen presentation
Showing An On-screen Presentation
  • View, Slide Show or or F5
  • Click for Next Slide or animation
  • Right-click for menu or Previous Slide(choose Tools, Options, View, Popup Menu to change the option)
  • While in Show, F1 displays slide show keystroke menu
  • Use Slide Show Menu for more options
creating a presentation
Creating A Presentation
  • File, New …..
  • Select from templates
    • on the Office XP Task Pane
    • in the Office 97/2000 dialog box
  • Choose the type of slide from the Slide Layout options
adding text
Adding Text
  • Click in the text placeholder box and typeor
  • Click a Text Tool in the Drawing Toolbar

Word Art

Text Box

Vertical Text Box

editing text
Editing Text
  • Click to select the text box or drag to select the text
  • Use the Formatting Toolbar
  • Right-click for frequently used options
text items can include
Text Items can include
  • Titles
  • Bullet Lists
  • Tables
  • WordArt

This is WordArt

to add a slide
To add a slide
  • Choose New Slide
  • Select the slide layout which most closely matches the type of slide desiredor
  • In the Outline pane, press Enter
to delete a slide
To delete a slide
  • Choose Edit, Delete Slideor
  • select the slide in Slide Sorter view or the Outline or Slide pane and press the Delete key
to reorder a slide
To reorder a slide
  • Go to Slide Sorter view
  • Drag a slide to a new location

Slides can also be moved in the Normal viewOutline and Slides panes

adding graphics and multimedia
Adding Graphics and Multimedia

For Clip Art, click the Insert Clip Art button on the Drawing Toolbar

  • Choose Insert
    • Picture
      • Clip Art
      • Picture From File
    • Diagram
    • Text Box
    • Movies and Sounds
    • Chart
    • Table
    • Object
    • Hyperlink

Use the Drawing Toolbar to add Drawing Objects and modify objects

selection tips
Selection Tips
  • click to select an object
    • Selection boxes appear on corners and sides
  • use SHIFT to select multiple objects
  • drag the mouse to select multiple objects
editing tips
Editing Tips

Drag to move an item

    • mouse will be 4-headed arrow
  • To resize, click on a selection box and drag
    • mouse will be a 2-headed arrow
    • Drag from a corner selection box to maintain proportions
  • For more options
    • Right-click
    • Drawing Toolbar
    • Task Panes
adding transitions
Adding Transitions
  • select the slide to receive the transition
    • To select all slides, go to Slide Sorter view and choose Edit, Select All
  • open the Slide Transition Task Pane
  • select a transition
  • select speed, sound and advance slide options
  • click the Slide Show button or F5 to view the transition
adding animations
Adding Animations
  • select the text or graphic
  • right-click and choose Custom Animationorchoose the Custom Animation Task Pane
  • click Add Effect, then select an Effect
  • Click the Slide Show button or F5
editing animations
Editing Animations
  • on the Custom Animation Task Pane, select the object to be edited
  • options for Start, Direction and Speed are displayed
  • to add a sound
    • right-click the selected object
    • Choose Effect Options, then Sound
  • click the Slide Show button or F5 to view your animation
slide masters
Slide Masters

Choose View, Master, Slide Master to make changes to every slide in the presentation

  • Change fonts or colors
  • Add graphics
slide design
Slide Design

Click Slide Design or Format, Slide Design to

  • Change fonts, colors, background graphics on all slides
  • Right-click selected template for options
page setup
Page Setup

Choose File, Page Setup to set type of presentation

  • on-screen
  • letter paper
  • overhead
  • slides

Choose File, Print to select

  • What to print slides, handouts, notes pages, outline view
  • Which slides
  • Options
    • Scale to fit paper
    • Frame slides
    • Include comment pages
creating a web page
Creating A Web Page
  • Choose File, Save As Web Page
  • Specify a filename and location
  • Click Publish
powerpoint resources
PowerPoint Resources
  • HR Training & Development Classes
    • http://www.acadweb.wwu.edu/hr/training/itt/itt.htm650-4998
  • ATUS Help Desk
    • HelpDesk@wwu.edu650-3333
graphic items include
Graphic Items Include
  • Clip Art
  • Imported Graphics
  • Drawing Objects

You can add words to any shape