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Project Management

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  1. Project Management Winston D. Phillips Thursday, September 9, 2004

  2. Objectives • Provide an overview of project management • Define project and project management • Identify project management benefits • Introduce the Knowledge Areas • Introduce the Life Cycles • Identify project goals • Provide tips for managing projects

  3. Project • A unique and temporary endeavor which is undertaken to produce a result, product, or service. • Beginning and End • Interrelated Activities/Tasks • Consumes Resources • Multifunctional

  4. Project Management (PM) • What is it? • The application of knowledge, skills, tools, and techniques to plan, organize, direct and control project activities to meet the project requirements. • What it is not. • A Project Management Information System • Concurrent Engineering

  5. Project Management Benefits • Coordinates functions, resources, and project requirements. • Monitors and targets critical activities and project performance. • Communicates status to management and customer. • Focuses attention on constraints.

  6. Knowledge Areas • Scope Management • The processes required to ensure that the project includes all the work and only the work required to complete the project. • Time Management • The processes required to ensure timely completion of the project. • Cost Management • The processes required to ensure projects are completed within the approved budget. PMBOK®

  7. Knowledge Areas • Quality Management • The processes required to ensure that the project will meet satisfy the needs for which it was undertaken. • Human Resources Management • The processes required to make effective use of the people involved with the project. • Communication Management • The processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of the project information. PMBOK®

  8. Knowledge Areas • Risk Management • The systematic process of identifying, analyzing, and responding to project risk. • Procurement Management • The processes required to acquire goods and services to attain the project scope, from outside the performing organization. • Integration Management • The processes required to ensure that the various elements of the project are properly coordinated. PMBOK®

  9. Constraints Quality Risks Time/Schedule Cost/Budget Scope

  10. Goals of Project Management • To deliver the project within the approved budget • To deliver the project within the approved schedule • To deliver the project within the approved scope

  11. Goals of Project Management • To deliver the project within the performance level • To deliver the project with an effective and efficient use of resources • To deliver the project with customer acceptance • No casualties

  12. Life Cycles • Project Life Cycle • This life cycle describes what you do to do the work. • Project Management Life Cycle • This life cycle describes what you do to manage the work.

  13. Initial Intermediate Project Life Cycle Final Resources Time

  14. Project Management Life Cycle Initiating Planning Executing Controlling Closing PMBOK®

  15. PM Processes • Initiating • Recognizing a project or phase should begin with authorization to act on it. • Planning • Creating a written course of action to address the projects objective. • Executing/Implementing • Carrying out the plan utilizing the project resources. PMBOK®

  16. PM Processes • Controlling • Monitoring and taking corrective action to meet the project objectives. • Closing • Accepting the project or phase and bringing it to an orderly end. PMBOK®

  17. Project Management Life Cycle Initiating Planning Executing Controlling Closing PMBOK®

  18. The Project Managers Role • Understand the project • Direct the project team and provide inspiration and guidance • Facilitate and control the activities and constraints • Exercise professional responsibility

  19. PM Training • VDOT Project Management Professional Development Program • Three Levels of Achievement • Three Career Paths • Three Types of Available Credit

  20. PM Training VDOTs Learning Center Project Management Office Mr. Bob Boothe, P.E. E-mail: Bob.Boothe@VirginiaDOT.org

  21. Project Tips • Begin with clear direction, list constraints, and assumptions. • Do team project planning – it saves implementation time. • Involve the project team. • Communicate with stakeholders

  22. Project Tips • Follow the project management life cycle. • Identify and manage risks. • Take time to close the project. • Increase project management knowledge.

  23. Summary • Basic Definitions • Project Management Knowledge Areas • Life Cycles • Constraints • Project Managers Role • Training • Project Tips

  24. Questions Winston D. Phillips Winston.Phillips@DRPT.Virginia.gov