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Flowcharting Standards

Flowcharting Standards. “Getting Better Everyday”. Agenda. Foundation for Improvement Eternally Successful Organizations Flowcharting Standards Examples. Foundation for Improvement. Vision of BYU. As good as BYU is:

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Flowcharting Standards

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  1. Flowcharting Standards “Getting Better Everyday”

  2. Agenda • Foundation for Improvement • Eternally Successful Organizations • Flowcharting Standards • Examples

  3. Foundation for Improvement

  4. Vision of BYU • As good as BYU is: • “Please do not misinterpret my statements. We have not arrived! There is more to do! But we have vision, commitment, and some additional resources—these are the ingredients that will move us forward.” • President Merrill J. Bateman

  5. Vision of BYU • “I thought how important BYU is as a window on the Church.” • President Merrill J. Bateman

  6. Leading Beneficial Change • “The point of all this isn’t perfection. It’s simply that we get better—better in systematic and concrete ways that improve the company’s bottom line. That kind of leadership mentality—at every level of the organization—is what sets us apart.” • Kate • Leadership and Self-Deception • Getting Out of the Box

  7. Leading Beneficial Change • Systematic • Concrete • Improves the bottom line • Builds in quality rather than inspects out poor quality • Pragmatic

  8. Eternally Successful Organization • Defined company methodologies, • Consistent and effective maintenance of the methodologies, • Continuous review and improvement of the methodologies, and • Establishment of a system integrity manager to ensure the above characteristics are achieved. • Phillip B. Crosby • The Eternally Successful Organization

  9. Defined Company Methodologies • Consensus of Process • Documented • Accessible • Meet Needs of All Employees • Reference • Training

  10. Consistent/Effective Maintenance of Methodologies • Central Control • Standard Format • Address Policies, Procedures, Work Instructions, Job Aids • Current—Represent Actual Practice • Timely Update • Changes Communicated to Employees

  11. Foundation Document: Policy Nest

  12. Flowcharting • "Draw a flowchart of what you are doing. Until you do, you do not fully understand what you are doing. You just have a job." • Dr. W. Edwards Deming

  13. Process Flow Chart

  14. Continuous Review and Improvement of the Methodologies • Measurement • Analysis • Improvement • Training • Facilitation

  15. What does audit get out of this? • Help Achieve Our Mission

  16. Updated IIA Standards : • Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization’s operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes.

  17. What does audit get out of this? • Help Achieve Our Mission • Promote Business Controls • Add Value to SAS • Provide Example of How It Can Be Done • SAS is Motivated, Competent, Flag Waver • Give Others a Place to Start

  18. Flowcharting Basics • Visio

  19. Flowchart Standards: • Standard Template and Stencil • Disk: Resources/Flowcharting/BYUH Flowchart; BYUH Stencil • Naming Convention • Bottom Left: File Path/Initials/Date Prepared/Current Date/Current Time • Name: Function/Descriptive Title • Backup • Save to C:/ Drive; Save every five minutes. • Save to Shared Drive or Zip drive at end of day.

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