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Effective PowerPoint Use. Tamara Swedberg Instructional Technology Specialist. Overview. Preparation Content Design Delivery. Preparation. The Audience. Why should they care? What will keep their interest? How can you involve them?. Outline. Make the slide headers first

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Effective powerpoint use

Effective PowerPoint Use

Tamara Swedberg

Instructional Technology Specialist


Overview
Overview

  • Preparation

  • Content

  • Design

  • Delivery



The audience
The Audience

  • Why should they care?

  • What will keep their interest?

  • How can you involve them?


Outline
Outline

  • Make the slide headers first

  • Go back and fill in content

  • Rearrange slides if needed

  • Make final text edits


Tell a story
Tell a Story

  • Personal stories are more interesting

  • Keep slides in chronological order



Text

  • 6 x 7 rule

  • No more than six lines per slide

  • No more than seven words per line


Short content
Short Content

  • Emphasize the BIG points

  • Use images

  • Use simple charts


Reflection and questions
Reflection and Questions

  • Pause once in a while

  • Ask a question

  • Ask for reactions


Notes
Notes

  • Use notes section to add narrative

  • Presenter view

    • Only if using laptop

    • Screen and Projection different

    • Cannot rely on this being available


Summary slide
Summary Slide

  • Summarize your presentation at the end

  • Emphasize key points

  • What the audience will take away


Thank you slide
Thank You Slide

  • Thank the audience

  • Include contact information



Themes
Themes

  • Choose a theme you like

  • Pick a color scheme

  • Try a different background

  • Use the slide master view

    • Repeating elements

    • Footer items, like slide numbers


Visuals
Visuals

  • Photos

  • Clip Art

  • WordArt

  • Smart Art

  • Charts

  • Graphs


Places to find art
Places to find art

  • Microsoft clipart

  • Creative commons search

    • http://search.creativecommons.org/

  • Vectorstock.com

    • $1 vector art

  • Stock art websites

    • High price

    • Most variety


Extras
Extras

  • Quotes

  • Cartoons

  • Multimedia


Fonts on screen
Fonts on Screen

  • Serif fonts are difficult to read on screen

  • Sans serif fonts are clearer

  • Italics are difficult to read

  • Normal or bold fonts are clearer

  • ALL CAPS IS HARD TO READ

  • Use colors to emphasize text


Font size
Font size

  • Think of the person in the back of the room

  • 12

  • 24

  • 36

  • 48

  • 60


Animations
Animations

  • Movement applies to text or objects

  • Subtle animations are nice

    • Draw attention to the screen

    • Help order elements

    • Hide/reveal text or objects

  • Erratic animations are annoying

  • Too many animations are irritating


Transitions
Transitions

  • Animations between slides

  • Same rules as animations


Guides and arranging
Guides and Arranging

  • Under View

    • Guides

    • Gridlines

    • Ruler

  • Arrange

    • Align middle, right or left

    • Distribute multiple objects



Presenting
Presenting

  • Practice your presentation

  • Don’t read the slides

  • Maintain eye contact

  • Walk around the room

  • Use a wireless presenter

    • smart phones apps


Other slide software
Other Slide Software

  • Keynote - Mac

  • Google Presentations

    • Author with others

    • Share easily

  • Prezi

    • Motion and zoom

    • Artistic

    • Time consuming


Don t forget your dongle
Don’t Forget Your Dongle

  • Macs and iPads - proprietary dongles

    • $30

    • Different for each laptop


Backups
Backups

  • Flash drive

  • Copy on web

    • Email

    • DropBox

  • PDF version

    • Especially for mac users

    • Photo and video conversion problems

    • PowerPoint version problems


Handouts copies
Handouts & Copies

  • Use the print handouts function

  • Most prefer 3 per page with notes

  • Post presentation online

    • Add link to last slide

    • Use URL shortener if needed


Summary
Summary

  • Prepare

  • Add Content

  • Design

  • Deliver


Thank you
Thank You!

Thank you for coming

Tamara Swedberg

Instructional Technology Specialist

732-848-2947

[email protected]

This presentation: policy.rutgers.edu/its/documents/powerpoint/


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