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Effective PowerPoint Presentations Gary W. Brester MSU Department of Agricultural Economics and Economics Presentation To: Agribusiness Management Strategies Agecon 445 Spring Semester 2009 OUTLINE . Fonts . Color . Designing Presentations . Transitions . Graphic Slides

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effective powerpoint presentations
Effective PowerPoint Presentations

Gary W. Brester

MSU Department of Agricultural Economics and Economics

Presentation To:

Agribusiness Management Strategies

Agecon 445

Spring Semester 2009

outline
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
outline3
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
font types
FONT TYPES
  • . Munter Says To Use Serif Fonts For Business Text, But Sans Serif Fonts For Presentations
      • . Times Fonts Have “Feet”
      • . This Is CG Times Font
      • . This Is Times New Roman Font
  • . Sans-Serif Fonts
      • . Sans-Serif Fonts Have No “Feet”
      • . This Is Arial Font
font sizes
FONT SIZES
  • . Munter Says To Use Fonts With Sizes At Least 24 - 36
      • . This Is Size 12
      • . This Is Size 18
      • . This Is Size 24
      • . This Is Size 32
      • . This Is Size 32 (No Bold)
      • . This Is Size 36
outline6
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
color background
COLOR - BACKGROUND
  • . Use A Dark Background In A Dark Room
color background8
COLOR - BACKGROUND
  • . Use A Light Background In A Light Room
color contrasts
COLOR CONTRASTS
  • . Must Always Use Contrasting Colors
  • . Hundreds To Choose From
  • . Only A Few Work
      • . This Is An Example Of Dark Blue And Dark Red On White
color contrasts10
COLOR CONTRASTS
  • . Must Always Use Contrasting Colors
  • . Hundreds To Choose From
  • . Only A Few Work
      • . This Is An Example Of Dark Blue And Dark Red On White
      • . This Is An Example Of Yellow And White On Dark Blue
color contrasts11
COLOR CONTRASTS
  • . Lighter Reds Are Difficult To See
  • . Many People Are Color Blind To Some Degree In Red and Greens
      • . Some Greens Are Worse Than Others
  • . Many Colors Project Differently Than They Appear On Your Computer
  • 7. Colors Will Appear As Black On Non-Color Handouts
outline12
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
designing presentations
DESIGNING PRESENTATIONS
  • . Can Use A Table Of Contents To Provide An Outline
      • . This Is What I Am Using In This Presentation
  • . Message Titles Provide Flow
designing presentations15
DESIGNING PRESENTATIONS
  • . Can Use A Table Of Contents To Provide An Outline
      • . This Is What I Have Used In This Presentation
  • . Message Titles Provide Flow
  • . Topic Titles Provide Structure
outline17
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
slide transitions
SLIDE TRANSITIONS
  • . Consistency
      • . Headings And Subheadings
      • . Agenda And Backup
      • . Numbering Systems
          • Consistency Makes Sense, But Is Difficult To Do
slide transitions19
SLIDE TRANSITIONS
  • . Agenda Slides (Note The Consistency)
      • . Box Transitions
      • . Dim Transitions
      • . Trackers
box transitions
BOX TRANSITIONS
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions

4. Transitions

this is a dim transition
THIS IS A DIM TRANSITION
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
trackers
TRACKERS
  • . Consistency
      • . Headings And Subheadings
      • . Agenda And Backup
      • . Numbering Systems
          • Consistency Makes Sense, But Is Difficult To Do

Slide Transitions

outline23
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
graphic slides
GRAPHIC SLIDES
  • . Use Graphics To Show Visual Concepts
      • . Increasing/Decreasing
graphic slides26
GRAPHIC SLIDES
  • . Use Graphics To Show Visual Concepts
      • . Increasing/Decreasing
  • . Show Emphasis On Area Graphs
graphic slides29
GRAPHIC SLIDES
  • . Use Graphics To Show Visual Concepts
      • . Increasing/Decreasing
  • . Show Emphasis On Area Graphs
  • . Do Not Use Legends
outline31
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
text slides
TEXT SLIDES
  • . Use Parallelism
      • . The Following Is Not Parallel
          • “Increasing Market Share”
          • “Prices Are Declining”
      • . The Following Is Parallel
          • “Increasing Market Share”
          • “Declining Prices”
text slides33
TEXT SLIDES
  • . Use Indentation
      • . Do Not Allow Sentences To Wrap Around
      • . Do Not Allow Sentences To Wrap Around
wrap around example
WRAP AROUND EXAMPLE
  • Biobased Content
  • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
  • 2. Performance and Manufacturer Specifications
  • 3.Environmental Performance/Life Cycle
  • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
text slides35
TEXT SLIDES
  • . Use Diagrams To Show Relationships
non quantitative diagram example
NON-QUANTITATIVE DIAGRAM EXAMPLE

Choices When RMA

Offerings Are Available

Self-Insure

Single-Peril

Insurance

RMA Multiple

Peril Offerings

text example
TEXT EXAMPLE
  • . Choices When RMA Offerings Are Available
      • . Self Insure
      • . Single Peril Insurance
      • . RMA Multiple Peril Offerings
outline38
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
typography
TYPOGRAPHY
  • . Use Standard Capitalization
      • . I Use Non-Standard Capitalization
      • . This is standard capitalization
      • . THIS IS PROBABLY TOO MUCH
  • . Avoid underlines
  • . Avoid shadow
  • . Limit italics
  • . Don’t do all three!
outline40
OUTLINE
  • . Fonts
  • . Color
  • . Designing Presentations
  • . Transitions
  • . Graphic Slides
  • . Text Slides
  • . Typography
  • . Editing Issues
  • . Questions
avoid word overloads
AVOID WORD OVERLOADS
  • Producers must file their Applications for Coverage
  • Producers must pay the applicable service fees to their local FSA office
    • $100 per crop per county
    • $300 per producer per administrative county
    • $900 per producer in all counties
  • Assistance is offered at the basic unit level following RMA definitions
  • Applications must be filed by the application closing date as established by the state FSA Committee. Generally these correspond to crop insurance closing dates. For instance, the closing date for many spring-planted crops will likely be March 15.
avoid chart junk
AVOID CHART JUNK
  • . Avoid Unnecessary Lines
  • . Avoid Extra Shading
  • . Avoid Legends
avoid chart overload
Title IX Energy

Section 9002. Federal Procurement of Biobased Products

The intent of this section is to stimulate the production of new biobased products and to energize emerging markets for those products

  • Guidelines
    • USDA will designate items;
    • Provide information about availability, price, performance, environmental and public health benefits, life cycle costs, recommended biobased content
  • Label
    • USDA will develop criteria for a “USDA Certified Biobased Product” label
AVOID CHART OVERLOAD
avoid fruit salad effect
AVOID “FRUIT SALAD” EFFECT
  • Biobased Content
  • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
  • 2. Performance and Manufacturer Specifications
  • 3.Environmental Performance/Life Cycle
  • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
maintain consistency
MAINTAIN CONSISTENCY
  • Biobased Content
  • a.products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
  • 2. Performance and Manufacturer Specifications
  • 3.Environmental Performance/Life Cycle
  • a. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
avoid excesssive effects
AVOID EXCESSSIVE EFFECTS
  • . Avoid Sounds
  • . Avoid Excessive Transitions
  • . Be Certain That No Spelling Errors Occur
  • . Avoid A Single Word Occurring On A Single Line
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