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PRESENTATION SKILLS. GXEX1406 Thinking and Communication Skills. Introduction. Most people rank public speaking high on the list of things they do not like to do. Making presentation is an unavoidable part of corporate life

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presentation skills


GXEX1406Thinking and Communication Skills

  • Most people rank public speaking high on the list of things they do not like to do.
  • Making presentation is an unavoidable part of corporate life
  • Study shows that 20 minutes is just a good time for presentation – less is insubstantial; more is boring
Since the average person speaks at a rate about 100 words a minute, a 20-minute talk is 2000 words long
  • A good pace for matching visuals with the narration is one visual for every minute of speaking.
  • It is important to know the audience, since different people are interested in different aspect of subject for different reasons
3 0 preparation
3.0 Preparation
  • The time you must spend to prepare your talk depends on several factors: your experience and skill in public speaking, your technical knowledge of the topic, whether the assistance of a company technical writer is available, and the importance of the talk.
  • Also, it takes considerably less time to brush up an old presentation than to create a new one.
  • The point, however, is that preparing a memorable address requires many hours--much more time than inexperienced speakers ever dream would be required.
20-minute, 2000-word presentation, there are limits to the amount of information that can be transmitted.
  • To ensure a meaningful, informative talk, focus on a narrow, specific subject rather than a broad-based area.
  • To ensure a good talk, read your rough draft aloud--first to yourself, and then to others.
  • Rewrite any sentences that sound awkward or unnatural until they roll off the tongue (and into the ear) smoothly and naturally.
A little humor can help lighten a heavy technical talk and prevent your audience from drifting off. But overdoing the humor can ruin an otherwise fine presentation and erode the speaker's credibility.
  • The best way to handle this is to pepper your talk with tidbits of warm, gentle, good-natured humor but to avoid jokes--unless you are a natural-born comedian.
4 0 research
4.0 Research
  • You are probably knowledgeable in the topic of the presentation--otherwise, you wouldn't have been asked to talk.
  • Good speakers supplement their own knowledge and experience with outside research and examples. The library is an excellent place to start: books, magazines, newspapers, and trade publications can provide a wealth of data, ideas, advice, and anecdotes.
  • Interviews, informal chats, and letters exchanged with colleagues and experts in the field can further add to this information.
5 0 organizing presentation material
5.0 Organizing Presentation Material
  • Take notes on index cards.
    • Every talk has three part –
      • Beginning – state your purpose and provide a preview of what will be covered
      • Middle - go through the outline point by point. Be sure to cover every topic promised in the preview.
      • End - sum up your talk and ask for any appropriate action.
Audio Visual Aids
    • Medium of AIDS – Posters, power Point, OHP, Video/Audi Clips, Demonstration, Slides, Blackboard/Whiteboard, Flipcharts
    • Important Principles of AVA
        • Easily seen
        • Use bold colors and lines
        • Combine pictures with words
        • Simple but dramatic
        • Easy to handle
    • The presenter also play an important role – use gesture, demonstration, movement, voice
Length of Presentation Contents
    • Each slide should contain no more than one simple graph or chart, or five short lines of copy.
    • A good test of legibility is to hold the slide at arm's length and read it - if you can't make out the words, chances are the people in the back of the room won't be able to read the slide when it is projected.
Watch What You Eat
  • There are several types of foods that will coat your throat, create stomach acid or other physical ailments that will make it more difficult to control anxiety.
  • On the day of your presentation, be sure to avoid these 6 types of foods:
    • dairy products
    • caffeinated products
    • carbonated products orange, lemon and grapefruit juices (increases stomach acid)
    • ice-water (tomato sauce, onions, peppers, spicy foods
Practice the speech
    • In front of a mirror
    • In front of your pets/stuff
    • In front of a live person(s)
    • In the setting where you will give the actual speech (if possible)
Arrive Early
    • Arrive at least half an hour earlier on the day of the presentation
    • Check the facilities (sound system, size of room, visual aid equipment, etc)
    • Check to make sure your visual aids ready and in correct order
    • Place speech outline close enough to be seen from where you stand to present – always type the outline to make it easier to read.
  • Realize : The audience is not "out to get you" and they want you to do well.
  • Think : What is the worst thing that could happen? Will forgetting your speech ruin your life? Probably not. So why get yourself so upset over it?
Remember : You have outlined your speech well, you practiced in front of others, and you know what your are talking about so you are prepared and qualified to give this presentation. What do you have to worry about?
  • Know: If something goes wrong (eg. the microphone stand falls over your visual aids slip out of place, or you skip a point) the audience is very forgiving and understands that not everything works perfectly. Laugh it off and continue.
10 leave behinds
10. Leave-Behinds
  • A leave-behind is a document you distribute to your audience as a permanent reminder of your talk.
  • The leave-behind is usually a bound booklet containing copies of the visuals or a reprint of the speech.
  • If you intend to distribute a leave-behind, say so before you begin your talk - the audience knows they don't have to take notes and they can sit back, relax, and enjoy the speech