User Guide Supplier Website. Accounts Payable Center. Conferencia de Prensa | 27 de mayo de 2010. June 2013. User Guide 2 de 15. Index Página Accessing the System 1.1 Log in 3 1.2 Log out 4 2. Sign in 5 3. Recover your password 6 4. Invoices 7 5 . Invoice Status 8
Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.
1.1 Log in 3
1.2 Log out 4
2. Sign in5
5.1. Reception and registry9
5.3. Payment 10
5.4. PaymentProgress 11
6. SupplierService Ticket12
8. Individual InvoiceChecking 15
Casa Matriz |
1.1. Log in
To log intothesystem, pleaseselectyourCompany ‘s nacionality (select “national” forchileancompanies, or “foreign” otherwise) . Thenenteryour Codelco code, whichisindicated in thecontract ,and finallyenteryourpassword. ClickonINGRESAR.
Visit the website
2. Sign in
Beforeaccesingthesystem, youneedtosign in. Clickontheupperbottom “Regístrese Aquí” andfilltheform. Theinformationmarkedwith * ismandatory. Youwill be abletosign in yourcompanyonly once and thatiswhyitis so importanttoupdateyour data permanently, especiallythecontact email.
Ifyouhaveforgottenyourpassword, you can recoveritclickingontheupperbottom“Olvidó su Contraseña”
Writeyour Codelco code and theregistered email contact: your new passwordwill be senttoit. Thisproveshowimportantistokeepupdatedthe email contact.
If you dont remember the email contact or it does not exist anymore, please call our Help Desk (56-2) 28185766.
Once you log in again you will be able to change the password clicking on
“Actualización de Datos”
After loging in, you will be able to look for your invoice by its number, status, Codelco Division or invoice date. To search by the invoice date, you must not exceed a month range. If you look by the invoice number, the invoice date range will be ignored (these one will be showed in a light grey color).
Once the invoices found are listed, click on one of them to see more information.
5. Invoice Details
The invoice detail is showed by the following way:
Thisisthemaininformation of theinvoice. Itincludes a link toseetheinvoice in PDF format.
Invoice status. Theinvoice status will be showed in orange.
A Link toseetheinvoicepaymentprogress
5.1. Reception and registry
In thissectionyouwillfindtheinvoicereception date. Thisis a keyinformationbecausefromthis date on Codelco willprocesstheinvoiceaheadtopayment. Youwill be abletofollow up theinvoice status and be informed of anyinconvient in thepaymentprocess.
5.2. Procesamiento del documento
In thesection “Procesamiento de Documento” youwillfindthree status:
Clickingon “Estado de la Obligación y Autorización” youwillseetheservice/purchaseorderrelatedtotheinvoicewhich has to be referencedonit. Theseones are:
- Purchaseorder: Itisthenumber of a contractcelebratedbetweentheSupplier and Codelco thatallowsustoconfirmiftheinvoiceiscorrectorifthereis a difference.
- SEP: Itis anumberthat Codelco givestotheSupllierforeverymiscellanypurchaseorservice.
- HES: Itis a numberthatreferences a requiredservice and acts as a PurchaseOrder. Thisonedetailsanspecificservicewithanauthorizedamount.
- ConsignmentAgreement: Numbergivenby Codelco formerchandise and storage on consignment .
Iftheinvoicedoesnothaveany of thesereferences, thesystemwill show thatthereis no paymentauthorization.
This is an example of a purchase order, which is aproved, ready to be payed.
6. SupplierService Ticket
Togenerate a Service Ticket youhaveto log in. ClickonConsulta y creación ticket de atención mesa de ayuda, locateddownwards. Youwill be abletogenerate a ticket, whichwillregisteryourquestions and claims.
Every ticket isattendedbyourHelpDesk. IftheHelpDesk can notsolvethe ticket, itwill be senttotherightperson in theAccountsPayable Center. Theproblemshould be solved in threeworkdays.
Click here for further information