UBC : Office of Research Services Dr. Martin Kirk, Director CAURA West 2009 Vancouver

1. Indirect Cost of Research (ICR) and Affiliate Hospitals “Sharing the pain of underfunded ICR” UBC : Office of Research Services Dr. Martin Kirk, Director CAURA West 2009 Vancouver Dec 4th 2009

2. Philosophy Office of Research Services We (UBC) and affiliate hospitals have a joint research mission – UBC appointed researchers / health authority employees carrying out research at hospital sites and UBC Both parties shoulder indirect cost of research expenses Federal ICP covers only 20% of federal funding Need to share the pain of underfunded indirect costs of research

3. 08/09 UBC Health Research Activity • BC Cancer Agency - $11.8M (only CIHR) • BC Centre for Disease Control - $4.4M • Children and Family RI - $46M • Providence - $32.4M • Vancouver Coastal - $101.6M • Womens Health Research - $0.7M • Total UBC (all research) - $475.2M Office of Research Services

4. How to Share ICP • Identify research support functions ie indirect costs • Identify costs of all parties (UBC /affiliate) • Agree on what constitutes core costs (tier 1) • Then allocate based on the split of who pays ie if UBC pays 50% of the overall tier 1 costs they receive 50% of the federal ICP Office of Research Services

5. ICP cost categories Proposed approach is to base the allocation on comparable types of UBC/Institute expenditures, applying criteria for including or excluding different types of expenditures: • Mission Critical (Tier 1) - the degree to which the direct research cannot be performed without the expenditure. • Limited alternate funding (Tier 2) - The degree which there is limited opportunity for the type of expenditure to be funded directly (i.e. it cannot not normally be recovered as part of the direct grant). • First-level direct support (Tier 3) - the degree to which the type of expenditure represents first-round direct support for funded projects (i.e. it is not an allocation of indirectly-related support expenditures). Office of Research Services

6. Weighting of ICP costs Tier 1 • Cost of Office of Research Services (UBC and hospital research institute), • Research tracking (IT) system annual maintenance • Cost of research compliance (ethics, biosafety, animal care) certification processes (UBC and hospital research institute) • Animal care operations (vets, technicians, etc) - excluding capital, building O+M (UBC and hospital research institute) • Technology Transfer/Commercialization Office of Research Services

7. Weighting of ICP Costs Tier 2 • Grant facilitation/strategic support functions (UBC and hospital research institute) • Research tracking (IT) system development costs • Institutional Research Leadership (VPR office costs) - (UBC and hospital research institute) Tier 3 • Other system costs • Research capital costs (building research buildings) • Research building O+M costs • Research Finance (both- separate financial systems-procurement, HR etc) Office of Research Services

8. Allocation Methodology • Add up tier 1 costs for each party and then allocate federal ICP using the same split Office of Research Services

9. Advantages of this Methodology • Connects core ICR expenses to revenues • Transparent budgets/allocation process • Identifies diversity of support models Office of Research Services

10. Questions? Office of Research Services