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Understanding ICT in BSF Managed Services: Funding and Allocation

Learn the fundamental facts of ICT in Building Schools for the Future (BSF) managed services, including funding allocation, school input, and service elements. This session covers the overview of managed services, financial aspects, and procurement process, providing valuable insights for schools and stakeholders.

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Understanding ICT in BSF Managed Services: Funding and Allocation

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  1. BSF ICT Anne Casey anne.casey@partnershipsforschools.org.uk

  2. What we will cover in this session • Fundamentalfacts of ICT in BSF • What elements to consider as part of a managed service • How the ICT funding is allocated • How much input the schools have

  3. What we wont cover in this session • The specific ICT elements for your school • The procurement process • The scope of your school/LA managed service

  4. The Golden Thread ICT Vision & Strategy ICT Output SfC SfC 1 ICT Vision & Strategy Procurement OBC 2 Spec ICT Vision & Strategy

  5. And the ICT?

  6. Computer says No?

  7. What is a Managed Service? At its simplest a Managed Service consists of a single contract designed to deliver all ICT systems and services. This comprises provision of and support for: • Learning Platform including MIS, VLE and learning content • Wide area network – probably linking to the LA’s broadband service • Institutional infrastructure (School LAN) • All users’ equipment: access devices; peripherals, etc. • Network services: user account management; e-mail; back-up; virus protection; Internet filtering and/or monitoring; curriculum software servers; video-conferencing; etc

  8. And….. • Anywhere, anytime access for all users • Integration of legacy hardware and software • Change management: operational training; pedagogical training • ICT for school administration • Helpdesk • Technical support • Refresh and sustainability • Local choice

  9. ICT Output Specification & OBC • e.g. the facility for visually impaired students to be able to access their personal, adapted profile from whatever user device they may choose to use at any location

  10. Output specification. • Design and Installation Requirements (Learning platform, infrastructure and equipment) • Transition and Implementation Requirements • Operational Requirements • Finance and Management Requirements

  11. ICT Output Specification inc. Local Choice Fund The ICT Supply Chain – how it works LEP Bidding Consortium inc. Construction, FM, F&E, ICT ICT Partner / key supplier Active network kit Computer hardware Specialist hardware Services – AV, email Peripheral devices Curriculum software VLE MIS Tech Support Training central provision some school choice full school choice

  12. How is a Managed Service financed? • BSF capital: £225 per pupil place for passive network infrastructure • BSF capital: £1450 per pupil place for equipment, software and services This is a way of describing the overall ICT funding envelope. It is NOT an allocation formula for schools. • School revenue: annual contribution for the 5-year life of the ICT contract to fund on-going maintenance of the ICT managed service: ‘extra’ elements of local choice funds; the refresh pot; training.

  13. What we advise LAs to do. • Ensure schools understand scope of managed services • Ensure schools understand current TCO • Engage all technical staff in discussions • Establish human resources work stream and engage unions • Engage all relevant staff in development of the output specification • Ensure current staffing position and levels of service are understood

  14. ICT contract • The Contract contains an acknowledgement that technological advances are likely to occur between the date of the Contract and the Implementation at each School. The Contract sets out a process whereby approximately 6-9 months prior to the Planned Services Commencement Date for each School, the Baseline Specification for that School will be revised

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