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THANK YOU FOR COMING

LILLY CREEK HIGHLANDS HOMEOWNERS ASSOCIATION (LCHA) FISCAL YEAR 2011 ANNUAL MEETING JANUARY 24, 2012. THANK YOU FOR COMING. LCHA Board - Introductions President David DellAgnese Vice President Lori Zimmer Secretary Korie Nettey Treasurer Barb Breed-Heidt.

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THANK YOU FOR COMING

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  1. LILLY CREEK HIGHLANDS HOMEOWNERS ASSOCIATION (LCHA) FISCAL YEAR 2011ANNUAL MEETING JANUARY 24, 2012

  2. THANK YOU FOR COMING

  3. LCHA Board -Introductions President David DellAgnese Vice President Lori Zimmer Secretary Korie Nettey Treasurer Barb Breed-Heidt Architectural Control Committee Steve Heidt Jim Medinger Open Position - ( Looking for a Volunteer)

  4. Tonight’s Agenda • Introduction – Mission- Help Wanted • 2011 Fiscal Report • Questions about Financial Report • Housekeeping Reminders • Four Way Stop Signs • Complaint Process • Quick ACC Review • Monument Sign on Mill Road Repair – Permanent Repair or Quick Repair • Questions

  5. LCHA Mission To maintain the subdivision as a safe, aesthetically pleasing and economically vibrant neighborhood. To work within the parameters of the covenant, including maintenance of the common areas and providing appropriate communication and information to our residents.

  6. LCHA Positions – Help Wanted • Event Coordinator- Brooke and Kevin Erlinder • Newsletter Author- Open • Volunteer Coordinator-Open • Future positions on the Board -Open

  7. Financial ReportFiscal Year 2011 Lilly Creek Highlands Homeowners Association

  8. Fiscal Year 2011 Finances • Original budget expenditures were projected at $14,271.00 The majority of these expenses encompass: • Legal fees associated with placement of liens • Insurance • Engineering Expenses for Pond Survey • Maintenance and Improvements • Lawn Care • Pond repair and maintenance • Muskrat Removal • Actual budget expenditures were $12,008.26

  9. Fiscal Year 2011 Finances

  10. Fiscal Year 2011 Finances • Revenue from annual dues (fees) • Revenue (fees) projected - $14,875.00 • Revenue (fees) paid – $14,085.00 • Revenue Inflated by one-time Mill Road Payment of $4,000.00 • Late (fees/Dues) paid - $755.00 • Money Market interest - $41.75 • Accounts Receivable (owed) • Past due fees through FY 2011 – $2,675.00 • Past due Late fees through FY 2011- $975.00 • Lien placement costs - $450.00 Note: a $75 late fee is applied to clientele’s accounts on March 1st if no fee payment is made.

  11. Fiscal Year 2011 Finances • Beginning Checking Cash Balance - $978.73 • Ending Cash Balance - $7,820.57 • Money Market Fund - Balance • $14,981.58 • Fiscal year 2011 interest earnings: $41.75

  12. Fiscal Year 2011 Finances

  13. Fiscal Year 2011 Finances • Annual Dues Increase – projecting increased costs and a meager cash balance reserve, the board has found it necessary to raise the annual dues by $50 bringing the yearly fee to $175. • Rationale- Operational Capital • Establish a Reserve Fund • Monument Sign Repair • Ongoing Survey and Engineering Costs • Future Pond Maintenance- Overgrowth Control • Repair of Island removals @ Mill Road Entry • Common area maintenance- Lawn Service • Muskrat Removal Services – Ongoing • Common Area Clean-up • Tree/Shrub/ Plant replacements • Legal Fees – Ongoing non-payment of Dues • Cost relative to the Market – under market average

  14. Fiscal Year 2011 Finances

  15. Fiscal Year 2011 Finances Contact Information Barb Breed-Heidt LCHA Treasurer 262-252-3538 joheidt@uwm.edu

  16. Housekeeping Reminders • Lamp Post: Please check your lamp post to verify it is in good working condition. We can help give you suggestions for repairs if needed • Animal Waste: Please pick up after your pets in the common areas • Garbage Cans & Recycle Bins: Please keep an eye on the covers of your garbage cans and lid for our recycle bins on windy days. Use bungee cords & weights if needed to keep the garbage blowing to a minimum

  17. Four-Way Stop Signs • Petition to install Four-Way stop signs on the following corners has been sent to the MF Police Dept. for possible approval: • Marach Dr. & Crestwood Dr. • Marach Dr. & Daylily Dr. Rationale • Increased residences with children • Increased auto and foot traffic • Traffic speed • Driver Inattentiveness • Past history of “Close Calls”

  18. Complaint Process • If you have concerns about a neighborhood issue, please email the board directly. We will promptly discuss all issues with you directly and work together towards a solution. You can email us at lillycreekhighlands@live.com or view the website and you will see our individual email addresses

  19. Architectural Control Committee Review (ACC)Fiscal Year 2011 Lilly Creek Highlands Homeowners Association

  20. Fiscal Year 2011 - ACC • What is the purpose of the ACC? • Assist the Board in administering the approval requirements outlined in the Covenants. • Collect and maintain accurate records of property improvements and approvals. • Review and approve new applications for improvements.

  21. Fiscal Year 2011 ACC • What does the ACC regulate/approve? • Whatever is required in the Covenant • Permanent improvements See the covenant for examples and lists at: www.lillycreekhighlands.com

  22. Fiscal Year 2011 ACC • How will our submission be evaluated? • Criteria listed in the Covenant • Guided by opinion of adjacent property owners • Guided by the SurveyMonkey responses received from the members of our Association

  23. Fiscal Year 2011 ACC • What is the process for approval? • Written requests will be received by the ACC – See the website for the approval form • ACC will acknowledge receipt of request in writing • ACC will contact adjacent property owners for permanent structures • ACC will request additional information if submission is incomplete • ACC will review submission when it is completed and conditionally approve or deny • Completed documents will be stamped and copies returned to the Board, Owner and the ACC for archiving

  24. Fiscal Year 2011 ACC • Is there an appeal process? • No appeal process is outlined in the Covenant • Written appeal notification will be received by the board • The full LCHA Board/ACC Committee will review the reasons for the appeal • Majority vote will rule

  25. Fiscal Year 2011 ACC • Is Architectural Approval / Drawings • LCHA attorneys are in the process of communicating with the developer to obtain all past association approvals • Membership will be contacted for copies of past approvals if not received from the developer • If nothing can be obtained, an approval form will be distributed to the homeowner in order to create a file on each property, and an approval created for future use and consistency

  26. Fiscal Year 2011 ACC • COMPLAINT PROCESS • Written concerns will be received and acknowledged by the LCHA Board for: • Improper or inadequate maintenance • Safety issues • Inappropriate actions • Property improvements that have not been submitted for review • The homeowner affected will be notified of the complaint • If necessary, the Board will determine actions to be taken: • Warnings • Fines • Property Liens

  27. Fiscal Year 2011 ACC • QUESTIONS • General Process and Philosophy Questions – questions about your specific property can be addressed immediately after the meeting with an ACC or Board Member

  28. Fiscal Year 2011 ACC • Thank you for Attending

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