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Agenda

RepoMMan Digital repositories and personal resource management strategies (PRMS) Warwick, 27 March 2006 Richard Green. Agenda. (Very) brief outline of RepoMMan Researcher survey overview interviews on-line Results. RepoMMan – an outline. To build a workflow enabled DR

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Agenda

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  1. RepoMManDigital repositories and personal resource management strategies(PRMS)Warwick, 27 March 2006Richard Green

  2. Agenda • (Very) brief outline of RepoMMan • Researcher survey • overview • interviews • on-line • Results

  3. RepoMMan – an outline • To build a workflow enabled DR • Based on Fedora and BPEL, standards compliant • Automated metadata as part of workflow • Surface in portal/VLE/VRE (Sakai) • Informed by user requirements analysis • researchers • teachers and learners (to come) • administrators (to come)

  4. The DR grand plan

  5. Researcher survey - overview • How do researchers “do research”? • the macro level (idea  published paper) • the micro level (interaction with IT) • Established a set of guidelines for interviews and specific questions for on-line version

  6. Researcher survey: interviews • Loose set of guidelines • Let them ramble • Refine answers in line with on-line questions • Fill in gaps • Discuss possibilities for using a repository • etc... • Full verbatim transcript

  7. Researcher survey: on-line • Carefully thought-out questions • Carrot: iPod giveaway • Designed to be quick to complete • ‘Card sort’ for complex question(s) • Free text where appropriate • Write to Access database, analysed in Excel • Summary report

  8. Results • The on-line survey (229 responses) essentially confirmed the interview outcomes • Analysed by Hull/Other/All • Interesting insight into personal resource management

  9. Results: interviews • Responses varied: • carefully thought out, structured, PRMS; DR only required for deposit • chaotic PRMS; DR would be useful for organisation from the start • and everything in between

  10. Results: survey • Fleshed out the interview findings with numbers • majority share their works in progress • with departmental colleagues (92.1%) • contacts in other UK HE (53.3%) • HE overseas (30.3%) • mainly by e-mail; majority use ‘track changes’ • 91.8% have version control of some sort

  11. Results: survey • Work is kept on: • Overlap between first four; implies access from multiple places (DR could help); backup (again DR could help) • 2/3 keep on more than one machine of which 50%+ on 3 or 4!

  12. Results: survey • Wide range of file types in use (analysis by card sort) • documents (98.3%) • presentations (96.1%) • images (85.6%) • spreadsheet (85.2%) • HTML (79%) • text/xml (76.4%) • statistics (65.9%) • archives (62.4%) • database (57.6%) • audio (39.7%) • diagrams/CAD (38.9%) • video (38%)

  13. Survey: results • 90%+ actively take backups – and normally in more than one place • 68.5% claim to structure their files • 71.9% keep material in perpetuity • work-in-progress is to be found ‘all-over’; researched material tends to stay in the office

  14. Summary • The idea of a DR is generally welcome • For some it would contribute to PRMS • Very wide range of file types to cope with • DR is potentially a flexible, accessible and safe store for unpublished as well as published material

  15. Project website www.hull.ac.uk/esig/repomman

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