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F.R.E.D. FileMaker Records and Educational Data

F.R.E.D. FileMaker Records and Educational Data. Popular Topics Question and Answers. Who is this guy?. Gary Clark IT Director, IEM Schools Primary Developer F.R.E.D. Former ES & Charter School Administrator With IEM Schools since 1993. Topics. How to create PDF files from F.R.E.D.

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F.R.E.D. FileMaker Records and Educational Data

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  1. F.R.E.D.FileMaker Records and Educational Data Popular Topics Question and Answers

  2. Who is this guy? • Gary Clark • IT Director, IEM Schools • Primary Developer F.R.E.D. • Former ES & Charter School Administrator • With IEM Schools since 1993

  3. Topics • How to create PDF files from F.R.E.D. • Why is the funding calendar different than the school year? • Learning Records/Rollsheets Errors • For More Help • Q & A

  4. How to create PDF files from F.R.E.D. • Overview – PDF (portable document format) can be created in lieu of printed copies • They are saved on your local computer • They can be printed out from your local computer when needed

  5. Set up for PDF • Download free software • http://www.primopdf.com/ • Install according to instructions (if necessary,www.iemsupport.com) • Right click on newly installed printer(via Control Panel/Printers and Faxes) • Select “Set as default printer”

  6. Printing to PDF • Log into F.R.E.D as usual • Print as usual • Select meaningful unique name and location for PDF file ( and remember it!) • Open PDF file on local computer. • View or print as desired

  7. Why is the funding calendar different than the school year? • Primary funding is based the P2 (period 2) attendance report. • The “The Second Period report is to be prepared immediately after the last full school month ending on or before April 15” • This is usually between 130 and 145 days into the school year

  8. Why is the funding calendar different than the school year? • We divide 1 ADA (average daily attendance) by the number of days until P2 • We calculate what the cost of paying an ES would be depending on the day that the student starts • On the date when the difference of what is received less what is necessary to pay the ES is negative, we stop accepting students for that year.

  9. Learning Records/Rollsheets • Basics • Learning Record and Rollsheet dates must match • A Learning Record/Rollsheet period covers a maximum of 20 days • Every day of school year must be accounted for in a Learning Record and a Rollsheet

  10. Types of errors • Mismatch between LR and RS dates • Gap between two RS periods(missing days) • Overdue LRs or RSs • Bad RS ( a variety of errors, not covered here )

  11. How to resolve mismatch • Resolve any Gaps in dates (e.g.adding RS for Gap). This is done in conjunction with the attendance department • Add new LR if necessary • Go to Student Detail View • Adjust start and end date codes to match rollsheet.

  12. For More Help • First: Your Advisor • If you find an error • If you have a suggestion • support@iemsupport.com(800) 403-3204 x2 • For Email support • Connection to F.R.E.D. • Printing from F.R.E.D.

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