1 / 17

Enhancing Internal Data Auditing at CIBMTR: Process Optimization and Time Efficiency

Learn about the improvements made in the internal data auditing process at CIBMTR for better time management, cost reduction, and maintaining accuracy while achieving quality results. Discover the rationale, best practices, continuous monitoring, and new methods implemented to save time and enhance efficiency. Explore the approach, results, and future time-saving measures.

leongalvan
Download Presentation

Enhancing Internal Data Auditing at CIBMTR: Process Optimization and Time Efficiency

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Improving Internal CIBMTR Data Audits: Process Improvement and Time Saving 2/11/2015 Melissa Yurch Research Coordinator

  2. Blood and Marrow Transplant Program Taussig Cancer Center Director: Navneet Majhail, MD • Team: • Sharisa Cross, Jason Sabo, Tanya Rodela, Andrea Urbanek, Josh Workman, Patti Baucco, Donna Abounader

  3. Background: • Era of Time Management and Cost Reduction • Maintain Accurate Reporting • Error Rate Low • Doing more with Less!! While Maintaining Quality!

  4. Rationale: • Lower Error Rate • Experienced Data Managers • Continued Monthly Training

  5. Audit Time Per Form:

  6. Annual Average Audit Time by Form: Approximately 3 weeks saved per year in auditing

  7. Auditing Time with Proposed Changes:

  8. Best Practices: • Majority of Events Occur First Year after Transplant. • Varied the Levels of Importance on Other Forms

  9. Continuous Monitoring: • Trends in Errors • Target Training • Feedback

  10. New Method: We are currently auditing: • 100% of research; post-TEDs through 1 year. • After 1 year we are utilizing the stratified sample method for auditing post TEDs 2-6 years at 50% • and over 6 years at 25% per data manager. • A data manager may request a form be audited at any time point. • New employees are audited at 100% for their first year. • We do routine education based on errors found on our audits. Examples: GVHD, Disease specific errors.

  11. In Summary: • Tracked Error Rate for over 18 Months. • Average Error Rate was Low • Time Savings of Approximately 3 Weeks per Year

  12. Second Phase of Time Saving Measures: • In Phase Two of Time Management: • Streamline auditing submission processes • Saving PDF versions of the forms • Time Savings of 3.8 Weeks per Year of Data Managers’ Time

  13. Sample Audit Sheet: Audit Spreadsheet Categories for Error Breakdown

  14. Error Tracking: This Encompasses all Fields Broken into Categories

  15. Inserted Comments Specify Changes Needed Errors-Comments Expanded:

  16. Thank you!

More Related