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OPERATIONAL GUIDELINES

FOOD FOR SCHOOL PROGRAM. OPERATIONAL GUIDELINES. Bulwagan ng Karunungan, DepED-CO October 3, 2008. Background/Rationale. Presidential Directive to intensify FSP implementation Cabinet meeting – June 17 2008 -Revision of FSP Targets SY 2008-2009 COA Observation Report CY 2006/2007.

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OPERATIONAL GUIDELINES

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  1. FOOD FOR SCHOOL PROGRAM OPERATIONAL GUIDELINES Bulwagan ng Karunungan, DepED-CO October 3, 2008

  2. Background/Rationale • Presidential Directive to intensify FSP implementation • Cabinet meeting – June 17 2008 • -Revision of FSP Targets SY 2008-2009 • COA Observation Report CY 2006/2007

  3. Mechanics of Implementation

  4. Mechanics of Implementation

  5. Mechanics of Implementation

  6. Mechanics of Implementation

  7. Mechanics of Implementation

  8. Mechanics of Implementation

  9. Mechanics of Implementation

  10. Mechanics of Implementation

  11. FLOW CHART OF LIQUIDATION PROCESS(OLD SYSTEM) NFA REGIONAL OFFICE COPY OF CERTIFICATE OF ACCEPTANCE NFA PROVINCIAL OFFICE ELEMENTARY SCHOOL NFA PROVINCIAL OFFICE Copy of Authorization Letter NFA CENTRAL OFFICE COPY OF WSI DepED HNC DELIVERY SUBMISSION OF LIQUIDATION DOCUMENTS REVALIDATION DepED ACCOUNTING DIVISION

  12. Parallel reporting by DepED and NFA • Flowchart on the submission of liquidation documents 1 page report WSI DepED NFA Reconciliation of report National Office Summary report Summary report National Office Summary of Original copy WSI submitted; for verification of DepED-COA Region Office Regional Office Provincial Office Division Office NFA focal person Original copy WSI District Office 2nd WSI copy School

  13. Parallel reporting by DepED and NFA Process Flowchart on the submission of liquidation documents • School Head: • receives rice from NFA delivery • man • signs copies of WSI • returns original copy of WSI to • NFA delivery man • retains photocopy of WSI • NFA Provincial Manager: • assigns NFA delivery • personnel to deliver rice to • schools • School Head: • submits to the District • Supervisor (DS) a summary • of rice deliveries of the • previous month with attached • photocopies of the WSI every • first (1st) week of the succeeding month, • retains another photocopy of • WSI

  14. Parallel reporting by DepED and NFA Process Flowchart on the submission of liquidation documents • District Supervisor: • submits to the Division Office (DO) a • summary of rice deliveries every end of the • same month • NFA Provincial Manager: • submits to the Division Office a summary of • rice deliveries for the period together w/ the • original copies of all duly signed WSIs every • end of the same month • School Division Superintendent: • receives all FSP reports from NFA • forwards to Div Auditor for verification • forwards COA verified FSP reports to • Regional Office • NFA Regional Director: • receives all FSP reports from Provincial Offices • summarizes FSP reports and forwards the same to • the Central Office • Regional Director: • receives all FSP reports from the DO • summarizes FSP reports and • forwards the same to the Central • Office

  15. Parallel reporting by DepED and NFA Process Flowchart on the submission of liquidation documents • Director Health and Nutrition Center: • validates all FSP reports submitted by the • regional offices • validates FSP reports submitted by NFA CO • forwards validated FSP reports to • Accounting Division for liquidation/payments • Director for Marketing Operations: • validates all FSP reports submitted by the • regional offices • submits FSP reports to DepED Health and • Nutrition Center

  16. Update • Meeting with Asec Galvan and FMS on the unliquidated cash advances of NFA –Jan 9, 2009 • Meeting with NFA to reconcile data on unliquidated cash advances covering the period 2006-2008- 3rd week of Jan. • DepED to assist NFA in the retrieval of WSI in schools

  17. Thank You!

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