eServices Admin – Part 1

1. eServices Admin – Part 1 Presented By: Joey Barton jbarton@capnhq.gov Software Engineer - HQ CAP/IT 2012 National Board - Baltimore, MD

2. Applications to Cover eServices Home Page Calendar CAPWATCH *Duty Assignment Learning Management System Material Orders Operations Qualifications 2012 National Board - Baltimore, MD

3. Applications to Cover (cont.) *Personnel Info Specialty Track *Web Security Admin * - application is only available to those who hold a duty assignment that automatically receives the application OR the WSA assigned you access to the application. 2012 National Board - Baltimore, MD

4. eServices Home Page Layout My Account Ask the National Commander Stats Footer Information 2012 National Board - Baltimore, MD

5. Calendar • Overview • Search for Events in your area • Search by: • Event Type • Event Focus • Organization • Time Period • Keyword 2012 National Board - Baltimore, MD

6. Calendar (Permissions) • Duty Positions that automatically receive Calendar permissions. • Administrative Officer, Commander, Deputy/Vice Commander, Director of Plans & Programs, Plans and Programs Officer, Vice Commander, 2012 National Board - Baltimore, MD

7. CAPWATCH Allows users to download CAPWATCH data as compressed text files. Eliminates obsolete MS Access components and provides speedier creation time. CW Table Definitions provides table design for easier data implementation. 2012 National Board - Baltimore, MD

8. CAPWATCH (Permissions) • Duty Positions that automatically receive CAPWATCH permissions. • Administrative Officer, CIS Admin Officer, CIS Clinical Director, CIS Grants, CIS IT, CIS Officer, CIS Training Officer, Cadet Programs Development Officer, Cadet Programs Officer, Counterdrug Director, Counterdrug Officer, DCS, Cadet Programs, DCS, Emergency Services/Emergency Services Officer, DCS, Operations, Director of Cadet Programs, more on next slide 2012 National Board - Baltimore, MD

9. CAPWATCH (Permissions) • Director of Emergency Services, Director of Operations, Director of Personnel, Disaster Preparedness Officer, Disaster Relief Officer, Drug Demand Reduction Administrator, Drug Demand Reduction Coordinator, Drug Demand Reduction Officer, Emergency Services Officer, Emergency Services Training Officer, Homeland Security Officer, Operations Officer, Personnel Officer, Search and Rescue Officer, Squadron Activities Officer, Squadron Leadership Officer, Standardization/Evaluation Officer, 2012 National Board - Baltimore, MD

10. *Duty Assignment This application allows the submission and assignment of CAP Duty Assignments. Various reports pertaining to Duty Assignment information are also available within this application. 2012 National Board - Baltimore, MD

11. *Duty Assignment (Permissions) • Duty Positions that automatically receive Duty Assignment permissions. • Administrative Officer, Commander, Deputy/Vice Commander, Director of Personnel, Personnel Officer 2012 National Board - Baltimore, MD

12. Learning Management System • This will eventually be a one stop shop for all online training. • Current Courses/Quizzes • ICUT, Finance Master Specialty Track Tests, Wing Finance Course, CAPR 60-1 Exams, and Officer Basic Course. 2012 National Board - Baltimore, MD

13. Material Orders Material Orders is used for ordering and tracking order requests for forms, certificates, tests, recruiting materials and AE materials 2012 National Board - Baltimore, MD

14. Material Orders (Permissions) • Duty Positions that automatically receive Material Orders permissions. • Administrative Officer, Aerospace Education Officer, Commander, DCS, Aerospace Education, Deputy/Vice Commander, Director of Administration, Director of Aerospace Education, External Aerospace Education Officer, Internal Aerospace Education Officer, Professional Development Officer 2012 National Board - Baltimore, MD

15. Operations Qualifications • Emergency Services • 101 Card, SQTR Entry, Single Person Achv Entry, Multi Achv Entry • Pilot • FAA requirements, Check rides/Questionnaires, CAPF 91, Prerequisites, What Do I Need? • Driver’s License • Communications 2012 National Board - Baltimore, MD

16. Ops Quals Tips Every member has national read-only permissions to Ops Quals. This means you can view any member’s ops quals data. The next to the member’s name allows you to search for another member’s information The next to the member’s name allows you to view information pertaining to Safety, Duty Positions, Professional Development and Specialty tracks. 2012 National Board - Baltimore, MD

17. Ops Quals – 101 Card Lists current specialties and their expiration dates Only the highest level of qualifications with multiple levels will show (IC1, IC2, & IC3 will show IC1 only) The barcode only contains the member’s CAPID. * next to specialty indicates supervised trainee ** next to specialty indicates NIMS training incomplete Ω next to specialty indicates Safety Education Incomplete 2012 National Board - Baltimore, MD

18. Ops Quals – SQTR Entry Specialty Qualification Training Records This page is used to enter tasks on the SQTRs. IMPORTANT – This page is used for initial qualification input only. After initial qualification has been input, use the Single Person Achv Entry to renew. Tip: (Online Demo) 2012 National Board - Baltimore, MD

19. Ops Quals – Single Achv Entry This page allows you to view/enter qualifications for an individual member. IMPORTANT - This page is used for renewals. 2012 National Board - Baltimore, MD

20. Ops Quals – Multi Achv Entry This page is only available to certain duty positions and members with restricted access. It allows you to add multiple qualifications for multiple members at one time. 2012 National Board - Baltimore, MD

21. Ops Quals – FAA Requirements • This page allows you to enter FAA Certificates, Instructor Ratings, Medicals and Flight Reviews • Tips • Instructor Ratings and Special Issuance Medicals require an Expiration Date, not the date they were issued. 2012 National Board - Baltimore, MD

22. Ops Quals – Airplane/Glider • This page is where you will enter your Annual/Abbreviated CAPF 5, CAPF 5 endorsements, and questionnaires. • Tips • Enter your questionnaires with your annual form 5. • Members with restricted permissions have access to manually add 60-1 exams. 2012 National Board - Baltimore, MD

23. Ops Quals – CAPF 91 This page allows you to enter your Form 91 and Mission Check Pilot Checkout 2012 National Board - Baltimore, MD

24. Ops Quals - Prerequisites This page contains prerequisites other than FAA requirements and CAPF 5 information. You will find items such as statement of understanding, National Check Pilots Standardization Course, Cadet Orientation Pilot information, etc. 2012 National Board - Baltimore, MD

25. Ops Quals – What Do I Need? Want to know what you are missing for a particular qualification? This is the page you need. Select the pilot qualification and it will show you the requirements and what you have and don’t have. 2012 National Board - Baltimore, MD

26. Ops Quals – Driver’s License This page is where you enter/upload driver’s license information. When entering your Driving Record and Driver’s License state, you must upload a document for verification. 2012 National Board - Baltimore, MD

27. Ops Quals – Communications This page is where you enter ICUT information. Similar to ES SQTRs. 2012 National Board - Baltimore, MD

28. *Personnel Info This application allows you to update your own or another member’s information. This information includes general info (name, DOB, etc.), address info, contact info, and personal characteristics. 2012 National Board - Baltimore, MD

29. *Personnel Info (Permissions) • Duty Positions that automatically receive Personnel Info permissions. • Administrative Officer, Commander, DCS, Emergency Services/Emergency Services Officer, Deputy/Vice Commander, Director of Emergency Services, Director of Personnel, Emergency Services Officer, Emergency Services Training Officer, Operations Officer, Personnel Officer 2012 National Board - Baltimore, MD

30. Specialty Track (Permissions) This application allows the user to submit, approve or disapprove Specialty Tracks. 2012 National Board - Baltimore, MD

31. Specialty Track • Duty Positions that automatically receive Specialty Track permissions. • Administrative Officer, Commander, DCS, Professional Development, Deputy/Vice Commander, Director of Personnel, Director of Professional Development, Inspector General, Personnel Officer, Professional Development Officer 2012 National Board - Baltimore, MD

32. *Web Security Admin (Permissions) This application allows the user to add, remove or view restricted application permissions. 2012 National Board - Baltimore, MD

33. *Web Security Admin • Duty Positions that automatically receive Web Security Admin permissions. • Commander, Web Security Administrator 2012 National Board - Baltimore, MD

34. Thank You! Thank you for all you do for Civil Air Patrol!