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Fleet Forum. Updates – where we are in the process Maintenance Repair and Vendors Take Home Information Vehicle Replacements Dual Rear Passenger Vans Customer Service Summary Private Sector Lease Comparison Maintenance and Repair Cost Comparison. From our Governor Executive Order

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Presentation Transcript
Fleet forum
Fleet Forum

  • Updates – where we are in the process

    • Maintenance Repair and Vendors

    • Take Home Information

    • Vehicle Replacements

    • Dual Rear Passenger Vans

  • Customer Service Summary

    • Private Sector Lease Comparison

    • Maintenance and Repair Cost Comparison

  • From our Governor

    • Executive Order

    • MOU between states

  • Fleet Operations Vehicle Service Center

  • Risk Management’s “Defensive Driving Test” tracking procedures

  • State Reports

Where is dfo in the process
Where is DFO in the Process?

Scott Bingham, State Fleet Manager

Maintenance and repair vendors
Maintenance and Repair Vendors

  • Authorized Vendor Listing

    • http://fleet.utah.gov/fleet/arivendors.php

      • Searchable by City

Maintenance and repair vendors1
Maintenance and Repair Vendors

  • Authorized Vendors

    • Quality, efficient servicing of vehicles

    • Qualified vehicle repair technicians

    • Market comparable parts and labor rates

  • Non-Authorized Vendors

    • Inefficient services

    • Not cost competitive

    • Up-selling

    • Selling services that do not need to be completed

Maintenance and repair vendors2
Maintenance and Repair Vendors

  • Non-Authorized Vendors

    • Jiffy Lube

    • All American

    • Jerry Seiner

    • Rush Truck Center of SLC

    • MCO

    • Lloyd’s Tire

    • Family Tire

    • Firestone (if another location is reasonably avail.)

Take home authorization process
Take Home Authorization Process

  • Annually 1,400 drivers authorized for take-home

  • January 1 effective dates

  • Signatures from Driver, Supervisor, Manager, and Executive Director

Take home authorization process1
Take Home Authorization Process

  • Motor Vehicle Review Committee

    • New Drivers

      • Signatures required from Driver, Supervisor, Manager, and Executive Director

    • Existing Drivers

      • Signature from Executive Director on the entire Agency take home operators

Vehicle replacements
Vehicle Replacements

  • August mileage projections for a May vehicle replacement

  • Justification list sent to Agencies

  • Class standards are built

  • Vehicles ordered

  • Begin arriving April and finish July

Update on conversion process
Update on Conversion Process

29 of the 42 currently held vans are finished

With advanced notice, completion in one day

There is increased stability/ safety

Goal of completion in the next few weeks

Thanks to agencies that have cooperated thus far

Questions eric gardner 801 538 3827 egardner@utah gov
Questions? Eric Gardner801-538-3827 / [email protected]

How do dfo rates compare to the private sector
How do DFO rates compare to the private sector?



Acme Auto Leasing LLC

Mai ntenance repair cost comparison
Maintenance & Repair Cost Comparison

Sam Lee

What does the order say

Governor Herbert’s May 31, 2012 Announcement

What Does the Order Say?

Directs drivers of state vehicles to turn off the vehicle’s engine whenever it is expected to be stopped for longer than 30 seconds. However, the Executive Order doesn’t apply:

(a) when the vehicle is stopped in traffic, such as a red light;

(b) when idling is necessary to promote the safety or well-being of vehicle occupants or others;

(c) when idling is necessary to operate vehicle equipment, such as lift equipment for people with disabilities or warning lights on Utah Highway Patrol and Utah Department of Transportation vehicles;

(d) when idling is necessary to inspect or service the vehicle;

(e) when manufacturers recommend that an engine be permitted to idle for a certain period prior to shut down;

(f) in emergency situations.

Actions by dfo since may 31 st to promote idle reduction
Actions by DFO Since May 31st to Promote Idle Reduction?

  • Indoor posters and outdoor signs

  • Email message to all state drivers

  • Telematics in state vehicles

  • Idle reduction facts on the DFO web site

  • Agency Idle Reduction Policy

How you can help
How you can help…

Continue to promote idle reduction within your agency

  • Do your part…set the example in your own agency

  • Promote the “Idle Free Month” sponsored by DEQ in September 2012

  • Send an email to your drivers asking for their support of the Executive Order

  • Recognize your employees when their miles per gallon improve

Which states initiated the mou
Which states initiated the MOU?

We [Governor Fallin and Governor Hickenlooper] are writing to solicit and encourage your participation in a Memorandum of Understanding (MOU) that…attracts automobile manufacturers in the United States to develop functional and affordable natural gas fleet vehicles that will also meet public demand.

Why an mou
Why an MOU?

The States recognize the benefits and unique attributes of clean burning natural gas and understand the significant opportunity compressed natural gas (CNG) presents to save State and taxpayer dollars by encouraging an energy future that utilizes domestic energy resources to fuel our nation’s transportation needs…

…the States will endeavor to provide a demand base sufficient to support the design, manufacture, and sale of functional and affordable OEM NGVs by automotive manufacturers in the United States.

What is the next step
What is the next step?

  • The request for proposal (RFP) issued by the State of Oklahoma July 24, 2012 will close September 8, 2012

  • Multiple award contacts are expected to be signed by dealers in every participating state available in October

What does this mean for model year 2013
What does this mean for Model Year 2013?

  • DFO will be asking leasing agencies to accept a CNG vehicle in classes where they are available from manufacturers

  • Classes include:

    • Compact sedans

    • Full-size cargo vans

    • ¾ Ton extended cab long bed trucks

Ram 2500 Heavy Duty CNG

Fleet operations vehicle services center
Fleet Operations Vehicle Services Center

  • Repair Price Management (RPM) system

  • In-house maintenance/repair authorization process

  • Coordination directly with driver and vendor

  • Bids for maintenance and repair following State Purchasing requirements

Fleet operations vehicle services center1
Fleet Operations Vehicle Services Center

  • Towing/Rental assistance

  • Parts and Labor negotiations prior to servicing of vehicles

  • Vendor Relations

  • Windshield process for off contract services

  • 855-FLT-UTAH

Defensive driving test
Defensive Driving Test


Risk Management

  • Required every two years

  • Located at risk.utah.gov

    Tracked in the Fleet Tracking Program

  • Entered by Agency Fleet Contact

  • Entered monthly if EIN matches Operator ID

    Reports – fleet.utah.gov

  • Operator Report – Y/N

  • Driver Safety Course Information – All test information

Legislative reports
Legislative Reports

  • State Vehicle Report

    • Nov. 1

Legislative reports1
Legislative Reports

  • Cost Efficiency

    • Nov. 1