Purchasing Updates September 2013. Delegation of Authority. New – August 2013 Delegation of Contract Signing Authority The delegation of contract signing authority was created to provide written guidance for signing contracts. The policy can be found the Legal Affairs web page .
New – August 2013
Delegation of Contract Signing Authority
The delegation of contract signing authority was created to provide written guidance for signing contracts. The policy can be found the Legal Affairs web page.
Unless you have been granted authority to execute specific contracts, you must refrain from signing anything in the name of Valdosta State University. Individuals who sign contracts without authority will incur personal liability for any contracts they sign. If you need assistance to determine if you are authorized to sign a specific document, you should contact the University Attorney in the Office of Legal Affairs.
New processes take extra time . . .
Business Services and the Office of Legal Affairs are working together to review contracts. This new process will take additional time.
Please allow a minimum of 21 calendar days for processing contracts.
The Office of Legal Affairs provides the Guide to Contracts and Contract Routing Form. Both forms are helpful in processing
A “contract” between a consultant that possesses certain knowledge, skill, ability and expertise to perform certain functions and services. (Cooperative Agreement Form)
Memorandum of Understanding (MoU)
A document used to define a relationship between departments, agencies or closely held companies.
The following rules apply for Cooperative Agreements and MoUs:
The following documents are available on the Business Services webpage:
E-Verify affidavits must be obtained prior to purchasing any services that exceed $2,499.99. Please contact the Business Services if you have questions.
User Name: tgmguest
User Password: tgmguest
Effective July 1, 2013
New – July 1, 2013
ALL purchase requests
must be entered in ePro
Codes that end in “00” are category headings and shouldnot be used because they do not fully identify the good or service.
Select the 5-digit code (not the heading) that most accurately describes the item(s) to be purchased.
When entering a requisition in ePro:
Enter special requests when . . .
Business Services wants to help you be successful!
Please let us know how we may assist you!
New online Service Request Form
Purchase requests should be submitted on this form when:
The per transaction limit was reduced to $2,499.00 to manage compliance with E-Verify.
P-Card Documentation Requirements
*Complete documentation must be provided for each statement.
Technology purchases made on the P-Card must follow this process:
Policy 10 provides the framework and procedures to be followed by state agencies regarding the use, assignment and management of State owned or leased vehicles, and to clearly state how motor vehicles shall be used for the official business interests of State, not the personal interests of employees.
Monthly Reporting by Business Services
Under utilized vehicles will be reviewed on a case-by-case basis.
Requests for New/Additional Vehicles
The university shall demonstrate the following for each new vehicle requested:
Fueling State Vehicles (owned or leased)
All state vehicles (owned or leased) must be fueled using the state fuel card.
Find lowest fuel prices by
*Coming soon – new statewide contract for rental cars. Information regarding the new contract will be updated as soon as the contract becomes available.
When traveling for VSU related business:
The new statewide contract for in state car rentals has been awarded to: