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HUMAN RESOURCES. Claudia White Lisset Zuniga. Interim Process Continuati on. Interim Workflow Solutions (SharePoint) Department Approval (DAF) needs to be attached Any other supporting documents. Terminations. Summer appointments (job rows) that need to be ended

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human resources
HUMAN RESOURCES

Claudia White

Lisset Zuniga

interim process continuati on
Interim Process Continuation
  • Interim Workflow Solutions (SharePoint)
    • Department Approval (DAF) needs to be attached
    • Any other supporting documents
terminations
Terminations
  • Summer appointments (job rows) that need to be ended
    • Use “Review/Request Job record Change for Employee”
    • Use Action of Termination
    • End by August 31st (action needed by 8/22)
  • Beware of overpayments
    • Monthly employees
  • Expected End Dates
    • Weekly reports
  • Faculty
    • Only term faculty who are truly separating from UTSA
fall hires rehires
Fall Hires/Rehires
  • Faculty
    • Use the Review/Create Faculty Contract
    • Need approval from Dean and Provost office
  • Staff
    • Day O.N.E. for benefits eligible
    • Hire/Rehire an employee form for non-benefits eligible
  • Students
    • Must be enrolled
    • Multiple jobs- Can only work 19 or 20 hrs. per week
    • Student Assistants need Financial Aid approval
      • Work study job title no longer needs to change when they run out of funding
  • Retroactive processing causes problems in the system
slide6

New Employees may not begin working until HR approves their SharePoint form

All new employees must complete the Employee Self Service Portal

Complete I-9 Form (within 3 working days)

Will need to bring original documents to HR

Update Personal Information

W4

SharePoint forms due 8/22 for 9/1 start dates

Important Information

slide7

Employee Processing Dates

Refer to calendar on HR website

SharePoint forms due 8/22 for 9/1 start dates

Processing Dates

slide8

Human Resources

4648

SPOC

7762

Personnel Action and Position Processing

Classes begin in October

Resources

guidelines for maximum vacation accrual rates
Guidelines for Maximum Vacation Accrual Rates
  • Vacation Accrual rates have a maximum amount of hours that can be carried from one fiscal year to the next.
  • Vacation hours are not lost, but are converted to sick leave at the end of each fiscal year, which will occur September 1st, 2014.
  • The maximum number of Vacation hours that can be carried forward can be found at http://utsa.edu/hr/Leave/VacationAccruals.html
slide10

As of 8/12/2014, any vacation time taken up to 7/31/14 and entered by 8/7/14 is accounted for and is available to Employees through Employee Self Service (ESS)

  • Employees will need to add August Vacation Accruals to the balances displayed in ESS to determine the amount of vacation hours (if any) will be transferred to sick leave.
  • Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.
  • Vacation time over the maximum must be taken no later than August 31st.
slide11

Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals

  • Employee and Supervisor may determine if any vacation time may be scheduled off in August to reduce hours transferred to sick leave.
  • Vacation time over the maximum must be taken no later than August 31st.
  • Balances for August 1st- 15th can be viewed on August 22nd, to include August accruals
slide12

Please ensure all time and absence are reported into PeopleSoft by Timesheet Deadlines provided by Payroll at http://utsa.edu/payroll/TimesheetDeadlines.html

  • Any questions regarding Vacation accrual rates, please feel free to contact HR-Leave Management at leaveadmin@utsa.edu