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Robert’s Rules of Order

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Robert’s Rules of Order. Purpose of Parliamentary Procedure. Protects the rights of people to join together to accomplish common goals and enable them to debate and take action in a fair manner with the least amount of controversy. Parliamentary rules Protect:.

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Presentation Transcript
purpose of parliamentary procedure
Purpose of Parliamentary Procedure
  • Protects the rights of people to join together to accomplish common goals and enable them to debate and take action in a fair manner with the least amount of controversy
parliamentary rules protect
Parliamentary rules Protect:
  • The rights of the majority to decide
  • The rights of the minority to be heard
  • The rights of individual members
  • The rights of absentees
basic rules of parliamentary procedure
Basic Rules of Parliamentary Procedure
  • The rights of the organization supersede the rights of the individual members
  • All members are equal and their rights are equal. Those rights are:
    • To attend meetings
    • To make motions and speak in debate
    • To nominate, To vote, and To hold office
basic rules of parliamentary procedure continued
Basic Rules of Parliamentary ProcedureContinued
  • A quorum must be present to do business
  • Majority Rules
  • Silence means consent
  • One question at a time and one speaker at a time
  • Debatable motions must have full debate
  • Once a question is decided buy it
  • Personal remarks are always out of order
what officers need to know

What officers need to know

Running a Meeting Effectively

duties of the presiding officer
Duties of the Presiding Officer
  • Maintain order
  • Enforce the rules so the work gets done
  • Be on time - start on time
  • Stick to the agenda
  • Know the rules and bylaws
  • Control the floor
    • Recognize the member who wishes to speak by name
    • Request remarks be held until the floor has been assigned to him or her
    • Private discussions between members while another has the floor is out of order and disruptive
duties of the presiding officer continued
Duties of the Presiding Officer (Continued)
  • Focus - keep discussion relative
  • Be impartial - both sides gets an opportunity to speak
  • Presiding officer does not vote unless there is a private ballot
  • Restate motions before voting
duties of the secretary
Duties of the Secretary
  • Keep the minutes of an organization
  • Report minutes from previous meetings
  • Sign the minutes and date
  • Write minutes promptly and send copy to head of organization
minutes should include
Minutes Should include
  • Adopted or defeated motions
  • Name of the maker of a motion
  • Name of second of a motion
  • Names and office of those reporting
  • Names of those elected or appointed
  • Number of votes on each side of a ballot
  • Time meeting begins and time of adjournment
roll of the treasurer
Roll of the Treasurer
  • Responsible for the funds of the organization
  • Reports the standing of funds to the group
motion i move
Motion - “I Move”
  • Motion is the way to introduce business to a meeting
  • Debate on a motion should continue as long as the members choose unless it is redundant, personal or argumentative
how a motion is made and acted upon
How a motion is made and acted upon
  • A member requests the floor
  • The floor is assigned
  • The motion is made
  • The motion must be seconded
  • Debate is held
  • Chair puts the motion to a vote
  • Chair announces the result of the vote
  • Majority vote is more than half of the votes
  • Voting can be done by voice (all in favor)
  • Show of hands
  • Ballot
  • The Chair does not break ties, and should be impartial and not vote except by ballot
  • Will be Assigned Next Week !!