Dropout prevention EARLY Warning reports. School Counseling/Guidance Fall Regional RESA Trainings Presenters: Debora Williams and Betsy Baugess. Graduation Rate = 82.5%. http://www.newsobserver.com/2013/08/08/3092325/nc-graduation-rate-rises-above.html. Do You Know?. Annual Number of
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Dropout prevention EARLY Warning reports School Counseling/Guidance Fall Regional RESA Trainings Presenters: Debora Williams and Betsy Baugess
Graduation Rate = 82.5% http://www.newsobserver.com/2013/08/08/3092325/nc-graduation-rate-rises-above.html
Do You Know? Annual Number of Dropouts in U.S.
High School Dropout Statistics Annual number of high school dropouts in U.S. 3,000,000+ http://www.statisticbrain.com/high-school-dropout-statistics/
Do You Know? Number of dropouts in North Carolina (2012)
High School Dropout Statistics Number of students dropping out of school in North Carolina (2012) 13,488 Grades 9-12 http://www.ncpublicschools.org/docs/research/discipline/reports/consolidated/2011-12/consolidated-report.pdf
Do You Know? Number of NC students retained in 3rd Grade (2012)
Do You Know? 32,000 (2012)
PURPOSE To facilitate an early warning reporting system with research-based risk factors for identifying students who may be at risk of dropping out of school.
ResearchonEarly Warning Indicators On-track Credits An on-track student has accumulated the requisite number of credits to move to the next grade level and no more than one semester “F” in a core subject. (Allensworth, 2009) Attendance Eight times more predictive of failure than prior test scores. A student who has more than 5 absences in one semester of the 9th grade year has a 63% chance of graduating in four years. (Allensworth, 2009)In North Carolina, attendance issues were the most often noted for a reported dropout, accounting for 41.5% of all dropouts. GPA Students with a “B” (3.0) average or higher in the first year have better than a 93% chance of graduating; students with a D+/C- (1.0-2.5 GPA) average have a 53-92% chance of graduating; students with less than a “D” average (1.0) have less than a 6% chance of graduating. (Allensworth, 2009)
RELEVANT SIS DATA • Attendance data, both current and historical • State assessment achievement level data • Final marks for all middle school/high school courses • Most recently calculated GPA (calculated at year-end for grades 9-12) • Student name, pupil number, birth date, ninth-grade entry date
PowerSchool At Risk Report The At Risk Report provides a listing of courses, sections, and grades associated with students who are currently a risk of failing for the current term.
PowerSchool At Risk Report Allows administrators and teachers to take a proactive approach to address potential issues and ensure student accountability.
At Risk Report Fields • Attendance Mode • Daily • Meeting • Time • Students to Include • Selected students only • All students
At Risk Report FieldsAttendance Codes • ALL CODES • Illness or Injury • Medical/Dental Appt • Death in Family • Quarantine • Court/Admin Proc • Religious Observance • Educational Opportunity • Teacher-in-Treatment • Local School Bd Policy • Child Care • Excused Tardy • Medically Fragile • Deployment Activity • Unexcused Absence • Unex No Immunization • Unexcused Tardy • Suspensions
At Risk Report Fields • Reporting Segment or Begin Date and Ending Date • Reporting Segment • Chose from reporting segment from the pop-up menu • Begin Date and Ending Date • Specify a date range in using mm/dd/yyyy OR mm-dd-yyy • Failure to use this format issues an alert • Date must fall within the selected school year
At Risk Report – Data to be Filled ? Use Attendance Report Query • Enter minimum number of occurrences of selected attendance codes ? Use Grades Report Query • Uses three Grade fields to query students for the report • Select final grade type (Stored or Current) • Minimum number of classes with failing grades ? Use Discipline Report Query • Discipline/incident check inn PowerSchool does NOT consider the PowerSchool discipline/incident functionality that NC will be using. This section should not be used at this time.
NCWISE ReportsGraduation Resiliency • Reporting Hub Accessible to NC WISE District/School Data Managers • Four reports available on NCWISE Reporting Hub • 9th Grade Dropout Early Warning Report • 10th Grade Dropout Early Warning Report • 11th Grade Dropout Early Warning Report • 12th Grade Dropout Early Warning Report
NCWISE REPORTS(continued) • Designed for availability just prior to the start of school allowing counselors to identify the “at risk” students. • Analyze the student’s historical data. • Executed at the beginning of school year for identification of individual student issues.
GR Risk Indicators • Attendance through middle/high school • Final course marks in key elementary/middle school courses • Successful completion of high school courses essential to graduation within an appropriate timeframe, as indicated by state assessments • Cumulative credits earned in each high school year • Continuous cumulative grade point average
Risk Criteria Ninth grade report • Final grade for standard required Math course (grades 6,7,8) < C • Final grade for standard required English course (grades 6,7,8) < C All reports • Total daily absences, in any one school year, exceed 5 daily absences
Tenth/Eleventh/Twelfth Grade Risk Criteria • GPA < 2.0 • Achievement Level I or II for EOCs • English I • Algebra I • Failure to achieve an expected level of course credits after each year in high school • At beginning of grade 10, less than 5 earned credits • At beginning of grade 11, less than 10 earned credits • At beginning of grade 12, less than 15 earned credits
Report Details • All reports are school level reports • Each report only contains students “at risk” for dropout • Each student has only one record in the report • Each column of the report represents a potential dropout risk factor
Report Details (continued) • If there is no data for a particular risk factor, the column for that factor indicates “no data” • Risk factor is calculated using only the available data points • There is no variable weighting factor. All risk factors carry the same weight. • Risk factor must be 25% or above for the student to be included in the report
Example: Student #1 • Rising ninth grader • 2 absences in sixth grade • 8 absences in seventh grade - risk factor • 5 absences in eighth grade • Sixth grade English final mark is “C+” • Seventh grade English final mark is “D” - risk factor • Eighth grade English final mark is “F” - risk factor • Sixth grade math final mark is “D-” – risk factor • Seventh grade math final mark is “F” – risk factor • Eighth grade math final mark is “D” – risk factor • RISK FACTOR is 67% (6 of 9 factors qualify as risks)
Twelfth Grade Sample Report http://dpi.state.nc.us/docs/graduate/resiliency/sample-report.pdf
Once You Have the Report • Determine how best to use the data • Convene a team to review reporting data and analyze results • Determine preventative measures or interventions and how you will track the results
FAQs • At what grade can or should at risk reports be run? • When will all school data be available in PowerSchool?
Contacts • Debora Williams, Special Assistant Graduation Initiatives (919) 807-3912 firstname.lastname@example.org • Betsy Baugess, Manager Data/Software & Reporting (919) 807-3276 email@example.com