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N.C. Office of Information Technology Services Infrastructure Study and Assessment (INSA) and State Portal Upgrade IT Oversight Committee August 25, 2010. Outline. Direction from Governor INSA Program, goals and sequence Proposed phases Agency/ITS contributions Communication plan

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N c office of information technology services infrastructure study and assessment insa and state portal upgrade it 1329968

N.C. Office of Information Technology Services Infrastructure Study and Assessment (INSA) and State Portal UpgradeIT Oversight CommitteeAugust 25, 2010


Outline
Outline

Direction from Governor

INSA

Program, goals and sequence

Proposed phases

Agency/ITS contributions

Communication plan

Portal initiative

Project governance

Scope and sequence

2


Direction from governor
Direction from Governor

  • Governor Beverly Perdue notified Executive Branch agencies of IT initiatives in a memo July 21, 2010

  • Goals

    • Improve service, increase transparency, improve efficiency and reduce costs

  • Two major initiatives:

    • Assessment of IT infrastructure, services, and costs in ITS and all Cabinet agencies (INSA)

    • Upgrade state’s web portal

3


Insa program
INSA Program

Rapid development in IT, citizens’ demands and gloomy state budget forecast are driving change

IT must deliver more value to taxpayers through better services at lower cost

How?

Reduce duplication

Improve utilization of resources (people, data centers and etc.)

Implement industry best practices

Building on lessons learned from other states

Win approval and support from the top

Assess the need with hard, objective data

Apples-to-apples comparisons -- measure Total Cost of Ownership

Carefully craft any contracts

Get every one on board

4


Executive branch agencies within scope
Executive Branch Agencies within Scope

  • Department of Administration

  • Department of Commerce

  • Department of Correction

  • Department of Crime Control and Public Safety

  • Department of Cultural Resources

  • Department of Environment and Natural Resources

  • Department of Health and Human Services

  • Department of Juvenile Justice and Delinquency Prevention

  • Department of Revenue

  • Department of Transportation

  • Office of Information Technology Services

  • Office of the State Chief Information Officer

  • Office of State Personnel

  • Employment Security Commission

  • State Board of Education

  • Office of State Budget and Management


Insa project goals
INSA project goals

  • Determine best approach to continue consolidation of IT infrastructure

    • Internal service providers?

    • External service providers?

    • Combination?


Insa sequence
INSA sequence

  • Request for Qualified Vendors (RFQV)

    • Issued July 21, 2010

    • Opened August 9, 2010

    • Three vendors pre-qualified

    • Restricted to assessment. Cannot participate in any subsequent contracts for service delivery

  • Request for proposals being drafted

    • Conduct detailed financial analysis with a comparison to industry

    • Compare technical service delivery to industry standards

    • Compare operational process effectiveness to industry best practices

  • Assessment data will be evaluated by State CIO’s office, Budget Office and others, as appropriate

  • Develop a business case for next steps

7


Proposed phases
Proposed phases

RFQV/

Assessment RFP

Business Case

RFP(s) posted

Evaluation

Negotiation

Contract awards

High-level

design

(organization,

operational model)

Independent

(3rd party)

assessment

Governor’s Directive

Agency CIOs

Finance (OSBM, OSC

Agency CFOs), HR

(OSP, Agency HR),

Agency CIOs

8


Agency collaboration
Agency collaboration

Formal INSA Program kick-off

Formal communication plan

Internal (ITS)

External (Governor’s Office, agencies)

Meetings with agency heads

Agency representatives involved in all phases, including drafting/assessment of RFP.

Agencies asked to provide financial, human, and technical resources as required

Regular updates

State CIO’s web page: http://www.scio.nc.gov

FAQ’s – email address for questions INSA_PROGRAM_QUESTIONS@NC.GOV Regular updates, including status reports, posted on State CIO web page

ITS staff meetings, agency CIO meetings

9


Portal initiative
Portal initiative

  • Goals

    • Make it easier for citizens and businesses to obtain information and transact business with state government

    • Mirror store front approach whereby citizens can access State data, information seamlessly and transparently

    • Operating efficiencies

  • No major upgrade since 2001, when NC was “best of breed”

  • NC currently ranks 35th for state portals in one survey


Portal project governance
Portal project governance

  • Agency for Public Telecommunications (APT) is business owner of the portal

  • ITS providing technical guidance and support

  • Executive Steering Committee

    • Department of Administration, Office of State CIO, Office of State Budget and Management, Governor’s Office

    • Considers strategic issues, policy and legal questions

  • Portal Advisory Committee

    • Broad representation from state agencies

    • Participate in ITng assessment meetings

    • Discuss issues/impacts on agency operations, make recommendations to Steering Committee, propose portal enhancements on an ongoing basis


Portal scope and sequence
Portal scope and sequence

  • Assessment

    • ITng conducting three-month assessment of applications that would benefit from the web portal

      • ITng (Institute for Next Generation IT Systems) is a university/government/industry research organization in the College of Engineering at NC State

  • Request for Proposals

    • Release RFP in early November to establish a partnership with a private provider

    • Goal is operational portal by July 1, 2011