Overview

1. U.S. Department of Commerce National Oceanic and Atmospheric Administration NOAA Executive Decision Process Overview Mary M. Glackin Assistant Administrator NOAA Program Planning & Integration November 15, 2006

2. Outline • NOAA Executive Decision Process • The Roles of Councils & Committees • The Role of the NEP • The Role of the NEC • NOAA Business Model • NOAA Functional Model • PPBES

3. NOAA Executive Council (Chair – Under Secretary) NOAA Executive Panel (Chair DUS) Councils & Committees Goal Teams and PMs LOs/SOs NOAA Executive Decision Process Decisions in NOAA are made at the lowest practical level. The process provides a framework to resolve issues at the lowest possible level and, as necessary, to elevate them to a higher level in an orderly manner. 3

4. The Roles of Councils and Committees • NOAA Councils and the committees supporting them are the focal point for considering NOAA-wide issues (e.g., planning, resource requirements, and policy) in various functional areas. They serve as a forum for reviewing and as appropriate deciding issues, formulating decision briefings, and condensing complex issues and programs into understandable terms and recommendations for decision before presentations to the NEP and NEC.

5. NOAA Executive Council NOAA Executive Panel International Affairs Council Research Council CFO / CAO Council CIO Council Education Council Fleet Council Human Capital Council MSI Council Observing Systems Council Ocean Council Program Management Council Safety Council Councils and Reporting Structure 5

6. The Role of the NEP • The NOAA Executive Panel provides information and advice to the Deputy Under Secretary for issues related to NOAA’s day-to-day operations and management, and coordinates and oversees the planning, programming and budgeting process. The NEP serves as the final forum ensuring issues, programs and briefings are condensed into understandable terms and recommendations for decisions before presentation to the NEC. • NEP principals include DUS (Chair); Deputy AAs; Deputy Director, NMAO; CIO; CFO; CAO; and Directors of WFMO, PA&E, and AGO. • NEP advisors include Executive Director to the DUS; Executive Director to the NOAA Chief of Staff; and Deputy Directors of OESD, OGC, IA, OLA, OPCIA, and Military Affairs.

7. The Role of the NEC • The NOAA Executive Council provides information and advice to the Under Secretary of Commerce for Oceans and Atmosphere (U/S) for decisions on key NOAA issues (e.g., policy, resources requirement approval, future directions) and to provide a clear and unambiguous record of U/S decisions and directions. • NEC principals include Under Secretary (Chair); Assistant Secretary; DUS; Deputy Assistant Secretaries; AAs; and Director, NMAO. • NEC advisors include NOAA Chief of Staff; Director, Public Affairs; Office of General Counsel; Director, Legislative Affairs; Chief Information Officer; Director, Program Analysis and Evaluation; Chief Administrative Officer; Chief Financial Officer; Director, Workforce Management; Director, Acquisition and Grants; Director, Education and Sustainable Development; Executive Director to the DUS; and Executive Director to the NOAA Chief of Staff.

8. NOAA “Business” Model LEADERSHIP 8

9. Elements of a Functional Model The functions are derived from statutory requirements drivers; they represent comprehensive coverage of NOAA’s mission. The model maps a functional flow from inputs to outputs. • Functions to Manage Capital • Four kinds of capital: finance, infrastructure, information, organization • Analogous to the functions of the Mission Support Sub-goals • Functions to Produce Intermediaries • Three kinds of production activities: observe, research, and model • Intermediate goods: value-added contribution to final goods • Functions to Provide Products • Three kinds of outputs activities: inform, advise, and manage • Final goods: consumed by external users; start path to societal benefits

10. Specific Functions in NOAA’s Business Manage Produce Provide Apply Financial Capital Observations & Data Weather-Water Preparation & Response Data & Information Infrastructural Capital Climate Preparation & Response Models & Predictions Expert Knowledge Intellectual Capital Ecosystem Management & Protection Research & Development Ecosystem Stewardship Organizational Capital Comm & Trans Efficiency, Safety, Env Soundness 10

11. NOAA Functional Model Financial Intellectual Weather-Water Preparation & Response Manage Capital Infrastructural Organizational Climate Preparation & Response Apply Product or Capital Obs & Data Ecosystem Management & Protection Data & Info Exp Know Produce Intermediary Mod & Pred Res & Dev Comm & Trans Efficiency, Safety, Env Soundness Eco Stew Provide Product 11

12. Responds to these critical questions …by doing this Planning, Programming, Budgeting, and Execution System (PPBES) Is the NOAA organization aligned with its current missions and future missions? Are there significant imbalances in resources versus requirements? Are we being as efficient as possible in meeting our current and future mission tasking? Examines NOAA’s role in the national and international environment Defines the strategic direction and corporate priorities Identifies mission requirements and critical capability gaps Provides feedback to improve execution Provides integrated, requirements-based, end-to-end capabilities Integrates performance metricsProduces resultsEnsures accountability 12

13. PPBES: Functions and Products Describes each phase and linkage to other phases Planning Programming Budgeting Execution Closeout Analyze NOAA’sability to meetits strategic goalsand objectives Align resources to meet NOAApriorities Adjust Programto meet budget guidance & newrequirements Develop Budget Allocate andmanage finances Set long-termstrategic direction Evaluate trends,requirements, andstakeholder needs Adjust NOAA-widepriorities Execute adjustedProgram Optimizeoperations Monitor progressand adjust Functions Evaluate performance and report progress NOAA Strategic Plan Annual Guidance Memorandum Program and Goal Planning Documents Programming and Fiscal Guidance ProgramDecisionMemorandum NOAA Program NOAA Budget DOC Budget President’s Budget Fiscal Plans and Reports Annual Operating Plans Budget Operating Plans Employee Performance Plans Financial Statements and Audit Business Report Program reports Employee appraisals Products 13

14. Additional Information www.noaa.gov www.dco.noaa.gov www.ppbs.noaa.gov (NOAA Business Operations Manual and other Programming, Planning, Budgeting and Execution System information)

15. NOAA Councils • CFO/CAO Council – formulates and recommends NOAA-wide financial and/or administrative management policies, procedures and practices in partnership with the NOAA CFO and CAO • CIO Council – provides corporate oversight of the management and utilization of IT in NOAA to achieve and advance corporate goals and objectives; formulates and recommends policy • Education Council - promotes NOAA-wide education-related matters; formulates and recommends policy to further NOAA’s education programs and mandates • Fleet Council - provides corporate oversight, decisions, and recommendations for all issues affecting the agency’s ship and aircraft platforms • Human Capital Council – formulates and recommends policyto advance a diverse, highly-skilled, motivated and effective NOAA workforce capable of accomplishing NOAA’s mission • International Affairs Council – serves as the advisory, information-sharing, and coordinating group for NOAA’s international affairs management process; makes recommendations concerning international policy, objectives and priorities.

16. NOAA Councils (cont.) • Minority Serving Institutions Council - coordinates and recommends NOAA activities to support current interactions and to expand interactions with MSIs • Observing Systems Council – provides corporate oversight of NOAA’s Earth observation and environmental observation-related, data management activities; formulates and recommends policy; serves as NOAA’s principal coordinating body to the White House Committee on Environment and Natural Resources (CENR) Subcommittee on Earth Observations. • Ocean Council – provides corporate oversight of the agency’s ocean activities and interests, including open ocean, near shore, coastal, estuarine and Great Lakes activities; formulates and recommends policy • Program Management Council -provides the forum for regular review and assessment of selected NOAA programs and projects.

17. NOAA Councils (cont.) • Research Council - provides corporate oversight of NOAA research and development; formulates and recommends policy; provides guidance to NOAA Line and Staff offices on scientific and technological issues. • Safety Council - promotes both the NOAA safety culture and effective NOAA management of the safety program by formulating and recommending policy, and providing guidance to NOAA Line and Staff offices on safety issues.