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SEM08-14

ETSI Seminar June 2010 Specialist Task Forces (STFs) Who they are ? What can they do for you ? How we manage ?. Alberto BERRINI ETSI Business Administration Competence Centre STF Support Unit Director. SEM08-14. What is an STF ?.

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SEM08-14

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  1. ETSI Seminar June 2010SpecialistTask Forces (STFs)Who they are ?What can they do for you ?How we manage ? Alberto BERRINIETSI Business Administration Competence Centre STF Support Unit Director SEM08-14

  2. What is an STF ? An STF is a group of experts working together as a team, to produce one or more ETSI standards The STF works for an ETSI Technical Body Experts are proposed by ETSI Members or, exceptionally, supported from ETSI Members Experts normally work in the ETSI premises STFs give ETSI a competitive advantage by taking together unique technical competence to accelerate the development of standards

  3. Normal work Urgent work Committee voluntary work STF ToR Board approval DraftETSIstandard Draft standard ETSI Funding TB approval EC/EFTA Members PublishedETSIstandard STF (contracted experts) The STF role in standards production Technical Body

  4. Funding & Reporting Administration & Project Management TB liaison & support TeamLeader TB/WG Technicalguidance Experts SteeringGroup Organization of an STF EC/EFTA ETSISecretariat OCG / Board Members

  5. Jan 1st allocat. Jun 2nd allocat. STF funding ETSI Members EC/EFTA ETSI budget Voluntary funding Direct contracts ICT WP OCG / Board Contract Contract Contract Contract … … STF funding

  6. ETSI budget allocation time scale 1st allocation Sep Prelim. Prop. TB OCG/Board approval Oct Full ToR Nov Dec STF at work Jan Feb 2nd allocation Mar Apr Prelim. Prop. TB May Full ToR OCG/Board approval Jun Jul Aug STF at work Sep Typical STF duration 1 year

  7. EC/EFTA funding time scale Jan EC/EFTAICT WP Feb comments TB Mar Apr Full Proposal TB May EC/EFTAevaluation Jun Jul Aug Sep EC/EFTAagreement Oct Approval Nov Board EC/EFTA contract Dec Jan STF at work Feb Typical STF duration 2 years

  8. How to make an STF proposal Identify requirement in TB/WG (urgent work and not enough voluntary resources) Identify Work Items to be produced (must be TB approved) Prepare STF ToR (“business case” + min 4 supporting Members + technical description) for ETSI funding Prepare proposal (“public policy relevance” + technical description) for EC/EFTA funding Get TB approval of STF ToR before submitting for OCG/Board approval (ETSI funding) Get TB approval of proposals for EC/EFTA funding (in parallel to EC/EFTA review process if required by the time scale)

  9. Priority criteria (ETSI funding)

  10. Preparatory Meeting Experts Selection STF work plan Contracts Recruitment and set-up of an STF Funding available ToR approved To Call for Experts (Collective Letter) Candidatures from ETSI Members 6 weeks Candidatures Review 1- 2 weeks Experts’ availability 0 - 2 weeks STF at work (7–10 weeks from T0)

  11. How to apply as STF expert • Candidatures must be sent by Companies, not individuals • Candidatures must be sent by ETSI Members. An ETSI Member can present the candidature of an expert from a non-Member Company. If the expert is selected, the contract will be made with the non-Member Company • Vacancies announced by Collective Letter and on ETSI Portal http://portal.etsi.org/stfs/Cfe/OpenCfe.asp • Documentation required: CV + Annex B of CL • Selection process: • review candidatures (ETSI Secretariat + TB / WG officials) • short-list • invitation to Preparatory Meeting • interviews, if necessary • final selection • contracts

  12. Beyond STFs: the Funded Projects ‘toolkit’ • “STF-like” projects • Experts Teams (STFs, 3GPP “Tasks”) • Contracted experts (e.g. 3GPP/ETSI TB support) • Sub-Contracts (study&investigation, experiments) • R&D projects (FP7, etc.) • … anything else that can be efficiently outsourced

  13. Funded resources spent in 2009

  14. Specialist Task Forces (STFs) • 2009 - Highlights • 54 STFs have been active, 24 new teams set-up, 26 finished • 190 experts of 24 nationalities • Spent: ~ 4,2 MEUR (including MCC Task Forces and EC/EFTA Special Contracts) • Funding sources: ETSI ~1,440 k€, Members voluntary fund ~165 k€, EC/EFTA (ICT) ~1,380 k€, EC/EFTA (FP7)~210k€, 3GPP ~1 040 k€ • Carry-over of ETSI budget (delay) expected less than 10% • 2010 – Forecast • ETSI budget reduction 15% • Large TB demand, exceeding budget (priority setting required) • Objective: keep activity at the same level, with more voluntary work • STFs in new / strategic domains: cognitive radio, RFID, eCall, ePassport, Electronic Signature, Intelligent Transport ... ETSI/GA55(10)XX

  15. Information on STF process • General information http://portal.etsi.org/Portal_Common/home.asp • List of STFs • Open Call for experts • etc. • STF Management principles and practice http://portal.etsi.org/stfs/process/home.asp A guide through the STF process: • How to create an STF • How to join an STF • ETSI contractual conditions • etc …

  16. Information on ETSI Portal (all STFs)

  17. STF information on ETSI Portal (per TB)

  18. Information on the Portal (STF details)

  19. Information on the Portal (STF process) http://portal.etsi.org/stfs/process/home.asp

  20. Good bye and thanks for your attention !

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