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Introducing Lync/Online Meeting

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Introducing Lync/Online Meeting. Lync: Getting Started. Log off of your computer Log on as yourself Open Lync Find an out-of-workgroup contact (example: last name “ Snow ”). Address book loads. Lync: Getting Started. Team 1 Team 2. Identify teams and partners. Lync: Handout.

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lync getting started
Lync: Getting Started
  • Log off of your computer
  • Log on as yourself
  • Open Lync
  • Find an out-of-workgroup contact (example: last name “Snow”).
  • Address book loads
lync getting started1
Lync: Getting Started
  • Team 1
  • Team 2
  • Identify teams and partners
lync handout
Lync: Handout
  • Logoff and On
  • PC Instructional
lync outline
Lync: Outline
  • What is Lync?
  • Resources
  • How to Install Lync
  • Scheduled Meetings (Demo)
    • Create Scheduled Meetings
    • Create Recurring Meetings
    • Attend Scheduled Meetings
    • Attend Meetings Outside of the Network
  • Instant Messaging (Interactive)
    • Presence Status
    • Instant Messaging
    • Creating IM Groups
    • Instant Messaging more than one person
  • “Meet Now” Meetings (interactive)
    • Share Your Desktop
    • Impromptu/unscheduled Meetings
    • Meeting Tools
lync why use lync
Lync: Why Use Lync?
  • Flexibility
    • More than one presenter at a time
    • Instant, unscheduled meetings
  • Security
    • WebEx: Cloud
    • Lync: Beaumont Network
  • Cost-Effective
  • Easy-to-Use
lync tips
Lync: Tips
  • IM stands for Instant Messaging
  • There is usually more than one way to do something in Lync
  • Hovering over a button or function opens a descriptor
lync resources
Lync: Resources
  • Inside Beaumont Online Tools
  • Information Technology
    • Infrastructure Team
      • Builds and develops tool parameters
      • Provides the Education Team with direction for work flows and functionality
      • Help Desk: Lync Issues / Dannielle Watson: 248.597.2727
    • Education Team:
      • Melissa Chittick
      • Vicki Beekhuis
lync resources1
Lync: Resources
  • Hardware
    • Jabra products for Lync are available for purchase through Oracle
lync download install
Lync: Download & Install
  • First!!

Check if Lync is available on your taskbar

lync download install1
Lync: Download & Install
  • Next!!

Check if you have Lync installed on your computer

lync download install2
Lync: Download & Install
  • If you don’t have Lync Installed on your computer, download it from Inside Beaumont Online
lync download install3
Lync: Download & Install
  • Download Lync from Inside Beaumont Online

Follow the Instructions

lync scheduled meetings
Lync: Scheduled Meetings
  • Outlook Full Client is required to schedule an online meeting
  • Start by opening a new meeting in Outlook Full Client
lync scheduled meetings1
Lync: Scheduled Meetings

Click

Online Meeting

lync scheduled meetings2
Lync: Scheduled Meetings

The meeting information and link populates the body of the e-mail

lync scheduled meetings3
Lync: Scheduled Meetings

Complete fields as you would a normal meeting

You won’t need a location!

lync scheduled meetings4
Lync: Scheduled Meetings

Click

Meeting Options

lync scheduled meetings5
Lync: Scheduled Meetings

Check the box to activate the options

Checking this box ensures your meeting always has a new “room”

Access and Presenters

lync scheduled meeting
Lync: Scheduled Meeting
  • CAUTION!!
    • If you are scheduling a meeting for someone else:
  • Option 1: schedule it from their calendar (delegate access)!!!

Call or e-mail

The Help Desk

for “Delegate Access”

  • Option 2: check the Customize box
lync scheduled meetings6
Lync: Scheduled Meetings

Define security access

Identify the Presenters

lync scheduled meetings8
Lync: Scheduled Meetings

Remember your settings

lync scheduled meetings9
Lync: Scheduled Meetings

Audio Announcements

Audio and Phone settings

lync scheduled meetings11
Lync: Scheduled Meetings

Click Send when all fields are complete

lync recurring meetings

Complete the Recurring Meeting fields

Lync: Recurring Meetings

Complete the Subject and Address fields

Create an Online Meeting

Click Send

lync recurring meetings1
Lync: Recurring Meetings
  • What do I do with my existing Webex meetings???
    • Edit the existing WebEx meeting in Outlook Full Client (Delete Webex Information)
    • Follow the Recurring Meeting instructions for Lync Online Meeting
    • Send the Update
lync recurring meetings2
Lync: Recurring Meetings

CAUTION!!

If you edit a meeting, be sure not to change the Start date

lync attending online beaumont meetings
Lync: Attending Online Beaumont Meetings

Find your meeting on the calendar and open it

lync attending online beaumont meetings1
Lync: Attending Online Beaumont Meetings

You can also join by phone, although we encourage you to use your computer

Click to join the meeting

lync attending online beaumont meetings2
Lync: Attending Online Beaumont Meetings

This allows you to talk and watch through your computer

Recommended if no audio is desired or if you are calling in

Select your audio/video preference

This will call your desk telephone

No Audio or Mic???

Call The Help Desk

The number defaults to your office phone; but you can change the phone number!

Be sure you have computer audio!!!

lync attending online beaumont meetings3
Lync: Attending Online Beaumont Meetings

Note: If you are the meeting organizer, you may need to admit attendees who are waiting in the lobby

lync attend through a non beaumont network
Lync: Attend through a Non-Beaumont Network

Open the online meeting event in your calendar or e-mail

Click Join Online Meeting

lync attend through a non beaumont network1
Lync: Attend through a Non-Beaumont Network

If you don’t have Silverlight, you will be prompted to download it

lync attend through a non beaumont network2
Lync: Attend through a Non-Beaumont Network

If you are a Beaumont Employee, check this box

lync attend through a non beaumont network3
Lync: Attend through a Non-Beaumont Network

Complete the fields using your Beaumont user name and password

Don’t use your e.mail address in the User Name field

Be sure to start the User Name with a Domain:

mswbh\

Click Join Meeting

lync attend through a non beaumont network4
Lync: Attend through a Non-Beaumont Network

You can also join as a guest.

  • When to join as guest:
  • If you don’t remember your Beaumont credentials
  • If you are not a Beaumont employee
lync attend through a non beaumont network5
Lync: Attend through a Non-Beaumont Network

Enter your name

Click Join Meeting

lync attend through a non beaumont network6
Lync: Attend through a Non-Beaumont Network

Option #1, the Conference will call you

Enter your telephone number.

Example:

13334442323

lync attend through a non beaumont network7
Lync: Attend through a Non-Beaumont Network

Option #2,

Call the Dial-in number

Recommended if you are calling from a cell phone without computer access

Enter the Conference ID if prompted

lync attend through a non beaumont network8
Lync: Attend through a Non-Beaumont Network

You may have to wait until the presenter admits you

lync attending online meetings
Lync: Attending Online Meetings
  • TIPS:
    • If you are remoting into your PC at work, use your phone for audio
    • Pins:
      • Pin is the same as a host code in WebEx
      • Available if none of the presenters or attendees are using computer audio or “call me” function for their audio. In other words everyone is calling into the meeting.
      • Pins are available through The Help Desk/Dannielle Watson
      • Caution: Lost pins are irretrievable
      • FYI: Ignore all messages to use a pin!!!

The Help Desk

lync attending online meetings1
Lync: Attending Online Meetings
  • TIPS:
    • If you are using a cell phone without a computer
      • call: 248.577.5000
      • Enter the conference ID#
      • Enter a Leader pin (if you have one)
    • If you are using a non-Beaumont phone, it is recommended that you select the option to have Lync call you
lync availability status
Lync: Availability Status

Availability status is visible here

lync availability status1
Lync: Availability Status

You are busy and shouldn’t be interrupted

You don’t want to be disturbed and will see conversation alerts only if they are sent by your Workgroup contacts

You are not working and are not available to be contacted

Your computer has been idle for a period of time

You are away briefly and will return shortly.

You are online and available to be contacted

lync instant messaging
Lync: Instant Messaging
  • Instant Message with a Double Click

Type your message and press ENTER on your keyboard

Double click on the contact

lync instant messaging1
Lync: Instant Messaging
  • IM by Hovering

Type your message and press ENTER on your keyboard

Hover your mouse over the contact

Click the IM button

lync instant messaging2
Lync: Instant Messaging
  • IM by Right Clicking

Type your message and press ENTER on your keyboard

Right click the contact with your mouse

lync im groups
Lync: IM Groups

Examples

of

Groups

lync im groups1
Lync: IM Groups

Right click on the contact with your mouse

Click Add to Contacts List

Find a contact you want to add to a group

Select an existing group or …

You must type the contact name in the Search field

Create a new group

lync im more than one person at a time
Lync: IM More Than One Person At-A-Time

First, open the Instant Messaging window for one of your contacts

lync im more than one person at a time1

Use CTRL & mouse click to select more than one contact

Lync: IM More Than One Person At-A-Time

Click on the People Options button

Find your contact(s) and click on them

Click OK

Click Invite by Name or Phone Number

desktop sharing

TEAM 1– Presenter

How to Share Your Desktop with Someone Else

Desktop sharing
lync share your desktop
Lync: Share Your Desktop
  • Why Share Your Desktop?
    • Ability to view and even control another’s desktop while you talk with them on the phone
    • Just like Remote Access
lync share your desktop1
Lync: Share Your Desktop
  • CAUTION!!
    • When you share your desktop everyone can see everything on your desktop
lync share your desktop2
Lync: Share Your Desktop

Click Share

Click Desktop

I would like to share my desktop with my co-worker, Lucas

Start an instant message

lync share your desktop3
Lync: Share Your Desktop

Click Join

To expand the screen click here

I can see Melissa’s desktop but I want to make the screen bigger

Melissa wants to share her desktop with me

lync share your desktop5
Lync: Share Your Desktop
  • Giving Control to others

Give Control

Select the contact you want to give control to

I can let Lucas take control of my computer

lync share your desktop6
Lync: Share Your Desktop

Stop Sharing

  • Presenters: Close Desktop Sharing

To end the session, I click Stop Sharing

practice5
TEAM 1 – Presenter

Presenter: Share Your Desktop

practice
practice6
TEAM 2 – Presenter

Presenter: Share Your Desktop

practice
lync meet now meetings
Lync: “Meet Now” Meetings
  • Put your headphones on!
slide85
TEAM 1 – PRESENTER

TEAM 2 - PARTICIPANT

online meeting meet now meetings
Online Meeting: "Meet Now" Meetings

Click

Meet Now

I would like to meet with my co-worker Vicki right now!

online meeting meet now meetings1
Online Meeting: "Meet Now" Meetings

Click on People Options

Click Use Lync to connect to your computer

You will need to wait!

Invite Function takes time to load!!!

online meeting meet now meetings2
Online Meeting: "Meet Now" Meetings

Or… search for your contact and press Enter

Hold the CTRL key down to select multiple contacts at a time

You can also search using a phone number

Find your contact and double click on them

An alert will be sent to each attendee

When you are done, click OK

practice8
TEAM 1 – PRESENTER

TEAM 2 - PARTICIPANT

Start a “Meet now” meeting with your partner and share your desktop

practice
practice9
TEAM 2 – PRESENTER

TEAM 1 - PARTICIPANT

Start a “Meet now” meeting with your partner and share your desktop

practice
slide93
TEAM 1 – PRESENTER.

Start a “Meet Now” meeting

TEAM 2 - PARTICIPANT

lync meeting tools
Lync: Meeting Tools
  • Sound Controls
    • Mute the microphone
    • Adjust the volume
lync meeting tools1
Lync: Meeting Tools
  • Participant List

Show Participant List

lync meeting tools2
Lync: Meeting Tools
  • Participant List
    • Indicates permissions level of each participant
      • Presenter
      • Attendee
lync meeting tools3
Lync: Meeting Tools
  • Participant List

Icons provide status of Instant Messaging, audio, and video

lync meeting tools4
Lync: Meeting Tools

Right click on a participant with your mouse

  • Participant List

Mute

Make Attendee or Presenter

Remove

Send an e.mail message

Schedule a meeting

lync meeting tools6
Lync: Meeting Tools
  • Presenters

Mute the audience

Invite by e.mail

Make everyone an attendee

Play entry and exit announcements

Remove everyone and end the meeting

lync meeting tools7
Lync: Meeting Tools
  • Presenters
      • Share Desktop
      • Share Programs
      • Run a PowerPoint Presentation
      • Share a Whiteboard
      • Conduct a Poll
      • Give Control
lync meeting tools8
Lync: Meeting Tools
  • Presenters
      • Admit to Lobby
lync meeting tools9
Lync: Meeting Tools
  • TIPS: Attaching Files
    • Files can be uploaded prior to a meeting
  • Recurring meeting files are saved and carry over from meeting to meeting
  • Recurring meeting files are not visible to meeting delegates
lync meeting tools10
Lync: Meeting Tools

People from my company (only)

People from my company (only)

  • TIPS: Security for Attachments
lync meeting tools11
Lync: Meeting Tools
  • TIPS: Security for Attachments

1 – Add the attachment

2

3

4

lync meeting tools12
Lync: Meeting Tools
  • How to: attach files
    • Use Drag and Drop
    • Click the paperclip
lync meeting tools13
Lync: Meeting Tools
  • Saving Files
    • Click the paperclip and save
lync meeting tools14
Lync: Meeting Tools
  • Presenters: Stop Recording
lync close the meeting
Lync: Close the Meeting

Stop Sharing

  • Presenters: Close the Meeting

To end the session, I click Stop Sharing

slide118
TEAM 2 – PRESENTER.

Start a “Meet Now” meeting

TEAM 1 - PARTICIPANT

lync meeting tools16
Lync: Meeting Tools
  • Presenters: Stop Recording
lync close the meeting1
Lync: Close the Meeting

Stop Sharing

  • Presenters: Close the Meeting

To end the session, I click Stop Sharing

lync meeting tools17
Lync: Meeting Tools
  • Manage Recordings
lync meeting tools18
Lync: Meeting Tools
  • Manage Recordings
lync meeting tools19
Lync: Meeting Tools
  • Manage Recordings
lync meeting tools20
Lync: Meeting Tools
  • Manage Recordings

Files must be deleted from both tabs

lync sign out
Lync: Sign Out

Click Tools

Click Options

lync sign out1
Lync: Sign Out

Delete your name

Click Personal

Click OK

lync sign out2
Lync: Sign Out

Click Sign Out

Click

File

slide137

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  • Please complete a survey 
    • “Instructor Evaluation”