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Enhancements to EI, EI Transition, and ECSE File Review Processes for 2009-2010

In 2009-2010, significant improvements were made in the file review process for Early Intervention (EI), EI Transition, and Early Childhood Special Education (ECSE) programs. All guidance and corrective actions have been consolidated into a single form for each section. Key changes include new numbering for file reviews, mandatory dates for specific questions, and clearer corrective action requirements. These enhancements facilitate better compliance tracking and provide a more streamlined approach to file reviews and corrective actions, with an improved online system for documentation and review processes.

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Enhancements to EI, EI Transition, and ECSE File Review Processes for 2009-2010

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  1. PCR Improvements October 2009-2010 • The Forms • The Website

  2. One Form • Formerly we had: • File review form • Guidance/Instructions • Corrective Actions • These are now combined into one form for each section: EI, EI Transition, ECSE

  3. How to Read this Form:

  4. When a date is asked for here, you will also need to enter it on the website in the comments section.

  5. EI PCR File Review Changes • Last year, started with #101, this year they start with #100. • Dates are required for the following questions: 100, 101, 104, 114, 118, 122, 138

  6. Corrective actions were clarified: • Two types of corrective actions for EI, EI Transition, ECSE: • Review additional files. (50% of the original number reviewed) and list the SSID and compliance status for each file in SPR&I. or • Send required information (report, etc.), reconvene meeting or team, and provide date of same.

  7. EI Transition PCR File Review Changes • Last year, started with #201, this year they start with #200. • Dates are required for the following questions: 200, 202, 203

  8. ECSE PCR File Review Changes • Last year, started with #301, this year they start with #300. • Dates are required for the following questions: 300, 301, 302, 304, 305, 312, 319, 320, 344, 350

  9. ECSE PCR File Review Changes

  10. The Website • Reminders • Changes

  11. Complete page and click on “save” and “lock”

  12. More detail: Child information You can sort by “All” or “Not Reviewed” Excel After you have chosen compliance status, save your work.

  13. After county contact reviews, you can sort in a variety of ways. Each section shows the range of standards contained within

  14. Notes on Corrective Actions requiring file reviews… • If the corrective action for a standard requires review of additional files, you will be able to select “yes” or “no” but not “corrected.” • Reason: We are still developing a component that will identify Systemic Noncompliance. • Enter all files on the system prior to doing file reviews. This allows you to see which standards are out, pull new files, and review all noncompliant standards at the same time on the new files.

  15. Notes on Corrective Actions requiring file reviews… • When the feature for systemic reviews is active on the web, you will be able to go back to the standards and choose “corrected.” • At that point, the comments section will automatically provide the required # of slots to enter SSID#s and their compliance status. • If a file is entered and noncompliant, this becomes a systemic correction. Stop, train, and review additional files.

  16. Questions?

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