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Parliamentary Procedure. Ag I Lesson I. Call Meeting to Order. Two taps of gavel brings meeting to order Chair should state “I bring/call this meeting to order”—NOT I think I’d like to bring this meeting to order

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call meeting to order
Call Meeting to Order
  • Two taps of gavel brings meeting to order
  • Chair should state “I bring/call this meeting to order”—NOT I think I’d like to bring this meeting to order
  • For FFA purposes it is always stated as “The meeting room will come to order.
reading of the minutes treasurer s report
Reading of the Minutes & Treasurer’s Report
  • No need for a formal motion to approve/accept minutes
  • Chair ask for corrections after minutes are read
  • If there are no corrections or when corrections have been completed, chair will state “minutes are accepted as read or minutes are approved as corrected.”
  • Treasurer’s report follows the same format
unfinished business
Unfinished Business
  • May include
    • Postponed motions
    • Tabled motions
    • Motion to be reconsidered or rescinded
    • Pending or unfinished agenda items from last meeting
new business
New Business
  • Any item of business not previously brought up at another meeting
announcement program and adjournment
Announcement, Program and Adjournment
  • Some organizations may make announcements, adjourn the business meeting and then have the program
  • It is also permissive to have the program before adjournment
5 major categories of motions
5 Major Categories of Motions
  • Principal
  • Subsidiary
  • Incidental
  • Privilleged
  • Unclassified
principal motions
Principal Motions
  • Only one, the main motion
  • Should be made prior to debate to keep the debate focused on one subject
  • Is out of order if another main motion or any other motion is on the floor; thus has the lowest precedence or priority of any motion
subsidiary motion
Subsidiary Motion
  • Subsidiary to the main motion and somehow has an impact on its modification or distribution
  • All are of higher priority than the principal (main) motion
  • Subsidiary motions have an order of priority within themselves-Take from the Table (highest) and To Postpone Indefinitely has the lowest
  • Thus to refer to a committee has a higher precedence than to amend; therefore, can be made when a main motion and its amendment are pending
incidental motions
Incidental Motions
  • These motions are incidental to the main motion. They deal more with meeting procedures and not substance of a main motion.
  • Usually incidentals have priority over subsidiary and main motions
  • Incidental motions have no particular priority within themselves
privileged motions
Privileged Motions
  • These motions have priority over Incidental, Subsidiary and Main Motions
  • Except for adjournment, all privileged motions become Incidental Main Motions if there is no motion pending before the assembly when they are made
  • Adjournment is always a Privileged Motion except:
    • It is moved when the next meeting date has not been set so you are adjourning without a day for the next meeting)
    • When adjournment is qualified
unclassified motion
Unclassified Motion
  • These motions don’t fall into any of the other four categories
  • They may be moved when it is appropriate
6 steps in handling a motion
6 Steps in Handling A Motion
  • Making the Motion
  • Second
  • Chair States the Question
  • Debate
  • Chair Puts the Question
  • Vote
5 methods of voting
5 Methods of Voting
  • Hand
  • Voice
  • Standing
  • Ballot
  • Roll Call
a few facts regarding voting
A Few Facts Regarding Voting
  • A division of the house may be called after a voice or hand vote. If called the chair must take a revote by standing.
  • A chair/president must vote with the members on a ballot vote
  • As a rule a chair will not vote on a voice, hand, or standing vote unless the vote will effect the outcome
  • On a roll call vote the secretary will read the names of members alphabetically with the president or chair called last. The responses should be
    • Yes (in favor)
    • No (opposed)
    • Present (abstain)
    • Not Ready to vote (pass)
  • Votes can change up to the time it is announced by the president
  • The chair announces the vote, not the secretary
use of the gavel1
Use of the Gavel
  • Should be used by the chair to exert authority and provide distinction and clarity to certain actions such as
    • Opening the meeting- 2 taps
    • After announcing votes on motions – 1 tap
    • Adjourning the meeting – 1 tap
    • Members stand on the 3rd tap