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Parliamentary Procedure. Wilcox Central High School . Objectives. Learn the rules of a meeting and the order of operations. Discuss vocabulary needed to know when participating in Parliamentary Procedure. Opening Ceremony. Taps gavel 3 times Group rises

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parliamentary procedure

Parliamentary Procedure

Wilcox Central High School

objectives
Objectives
  • Learn the rules of a meeting and the order of operations.
  • Discuss vocabulary needed to know when participating in Parliamentary Procedure.
opening ceremony
Opening Ceremony
  • Taps gavel 3 times
  • Group rises
  • President states: “FFA members, why are we here?”
  • Members reply: “To practice brotherhood, honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should possess.”
parliamentary procedure1
Parliamentary Procedure

Definition

Correct rules for conducting or running a successful meeting

3 goals of Parliamentary Procedure

Make meeting run smoothly

Assure everyone gets to voice their opinion

Maintain Order

history of parliamentary procedure
History of Parliamentary Procedure
  • Better known as “Robert’s Rules of Order.”
  • Written by Henry M. Robert in 1876.
  • First revised in 1915.
  • Last revised in 1990.
slide6
Vocabulary

Quorum

1/2 of members in a club plus 1

Minimum number of members that must be present at a meeting for legal business to be transacted

Majority

1/2 of members present at any meeting plus 1

minimum number of members that must vote for a motion for it to pass

other important information
Other Important Information
  • Presiding Officer referred to as:
    • Mr/Madam President
    • Mr/Madam Chairperson
  • Everyone gets the chance to voice their opinion
  • Everyone gets the chance to Vote
    • Must take yes and no votes
  • Only one topic at a time can be discussed
  • Who ever makes a motion has the right to discuss it first
other considerations
Other considerations
  • The taps of the gavel (symbol of leadership, represents chair’s authority).
    • 1 tap: be seated, announce vote.
    • 2 taps: call to order
    • 3 taps: all rise
    • Series of taps: restore order
slide9

Main Motions

  • Used to introduce ideas to the group
  • Must be stated in the form
    • I Move that
    • I Move to
  • Can not be in negative form
  • Only one main motion at a time
  • Require a second
  • Amendable
    • Can Be Changed
  • Debatable
    • Can be talked about
  • Majority Vote
    • Can be voice
main motions continued
Main Motions Continued

Main Motions that are not Legal

Break any Local, State or National Laws

Any motion that brings up a motion that has already been failed

Items that are outside the power of the group

Negative motions

Political or religious Support

The person who makes a motion can not talk against it

Main motions can be reconsidered

Can not interrupt another speaker

Proper Example: Mr President, I move that the chapter participate in crops judging this year.

steps to handling a main motion
Steps to handling a Main Motion

Stand

Ask to be recognized by President

President recognizes you by name

Motion is correctly stated

Motion is seconded

Motion is repeated by President

Motion is discussed

President restates motion

Motion is voted on

Results of vote announced by President

postpone indefinitely
Postpone Indefinitely

Purpose

To kill a main motion

Requires a second

Not Amendable

Debatable

Majority Vote

Can not interrupt another speaker

Can be reconsidered only if passed

Proper Example: Mr President, I move to Postpone this motion indefinitely

amendments
Amendments

Purpose

Used to modify a main motion

Must be germane

Closely related to the original topic

Can be amended in 4 ways

Inserting in middle

Adding to end

Striking Out

Striking out and inserting

Requires a second

Amendable

Debatable

Majority Vote

amendments continued
Amendments continued

Can not interrupt another speaker

Can be reconsidered

Improper amendments

any thing not germane

frivolous or absurd

leave an incoherent wording

Proper Example:

Motion on floor: That the FFA Chapter buy a boat.

Amendment: Mr President, I move to amend the motion by inserting speed in front of boat. So the motion would read, I move that the FFA Chapter buy a speed boat.

amendment to an amendment
Amendment to an Amendment

Purpose

To modify an amendment to make it more specific

Requires a second

Debatable

Not amendable

Majority vote

Can not interrupt a speaker

Proper Example:

Madam President, I move to amend the amendment by inserting Johnson in front of speed. So the final motion with if all amendments pass would read, I move that the FFA chapter buy a Johnson speed boat.

refer to committee
Refer to Committee

Purpose

used to send a pending question to a small group so that the question may be carefully investigated

Requires a Second

Amendable

Debatable

Majority Vote

2 ways to appoint a committee

Standing Committee

one of the 15 listed in the Program of Activities

Special Committee

Appointed by the president

Number of members can be 3 or more

refer to committee continued
Refer to Committee Continued

Can interrupt another speaker

President must specify when the committee should report back to the chapter

Usually next regular meeting

Committee can be give full power to act

Proper example:

Mr President, I move that we refer this motion to the Leadership Committee

Mr President, I move we refer this motion to a committee of three appointed by the chair

postpone definitely
Postpone Definitely

Purpose

allow for the motion on the floor to deferred to a different day, meeting, or until after a certain event

Requires a second

Amendable

Debatable

Majority Vote

Can interrupt a speaker

Proper example:

Madam President, I move to postpone this motion until the December Regular Meeting.

limit or extend debate
Limit or Extend Debate

Purpose

To limit or lengthen the time allowed for discussion on a motion when it is clear that there will be an excessive amount of discussion or when the amount of time for the meeting is limited.

Requires a second

Debatable

Amendable

amount of time or number of speakers only

2/3 Majority Vote

Can not interrupt another speaker

limit extend debate continued
Limit / Extend Debate Continued

Maker of the motion must specify

the amount of time

the number of speakers that can debate the motion

Proper Example

Madam President, I move that we limit debate on this motion to 3 discussions for the motion and 3 discussions against the motion.

Madam President, I move to limit debate to a maximum of 5 minutes.

previous question
Previous Question

Purpose

To force an immediate Vote on the motion

Requires a second

Not amendable

Not Debatable

2/3 Vote

Can not interrupt another speaker

Proper example:

Madam President, I move the previous question

Mr President, I call for the previous question

to lay on the table
To lay on the table

Purpose

To defer action on the motion until later in the meeting or until the next meeting

Requires a second

Not amendable

Not debatable

Majority Vote

Can not interrupt another speaker

Proper example:

Mr. President, I move to lay this motion on the table

to take from the table
To take from the table

Purpose

To take a motion that is on the table off of the table.

Requires a second

not amendable

Not debatable

Majority vote

Can not interrupt another speaker

Proper Example

I move to take the motion that reads to buy a boat from the table.

reconsider
Reconsider

Purpose

to reevaluate a decision that was made earlier

Requires a second

Not amendable

Debatable

Majority vote

Can not interrupt another speaker

If passed, the motion to be reconsidered is handled just as if it was never voted on

Only can be made by a person who voted on the winning side

If passed the motion is handled immediately if:

only a main motion with amendments is on the floor.

reconsider continued
Reconsider Continued

Handled after the current business if:

discussion on refer to committee, or postponement has started.

Motions that can be reconsidered

Main motions

Amendments

Refer to committee

Postpone definitely

Previous question

Appeal the decision of the chair

Only if failed

withdraw

Only if passed

Postpone indefinitely

Proper Example

Mr President, I move to reconsider the motion to buy a boat.

recind
Recind

Purpose

To REPEAL PREVIOUS ACTION

Requires a Second

Debatable

Amendable

2/3 majority vote

Can not interrupt another speaker

Proper Example

Madam President, I move that we reconsider the vote to buy a boat.

suspend the rules
Suspend the Rules

Purpose

allows the chapter to break the rules of parliamentary procedure, or the current constitution for a short period of time.

Requires a second

Not amendable

Not debatable

2/3 vote

Can not interrupt another speaker

Proper example:

Mr President, Because of the lack of time tonight, I move to suspend the rules and skip directly to new business.

modify or withdraw
Modify or Withdraw

Purpose

This motion allows for the maker of a motion to change a motion or completely take it off the floor for discussion.

Not amendable

Not debatable

If made before President first states the motion it is automatically withdrawn with no second or vote.

If made after President first states the motion the following steps must be taken.

modify or withdraw cont d
Modify or Withdraw cont’d

1) President must asks if anyone objects to the maker withdrawing the motion

if someone objects

must be seconded, and passed with majority vote

On no one objects

the motion is automatically withdrawn

Can not be made after discussion has begun

Proper form

Mr President, I would like to withdraw my motion.

divide a motion
Divide a Motion

Purpose

This motion allows a motion that has been made to be split into two different motions

This can only be made on motions that have two main ideas that are not dependent on each other

Requires a second

Not debatable

Amendable

Majority vote

Can not interrupt another speaker

divide a motion con t
Divide a Motion Con’t

Proper example

Motion on the floor, I move to buy a boat and go to the zoo.

Madam President, I move to divide this motion into tow motions. The first stating the we buy a boat and the second that we go to the zoo.

object to the consideration
Object to the Consideration

Purpose

Used when a member thinks that the activity or action of the group is not appropriate.

Does not require a second

Not amendable

Not debatable

2/3 vote

Can interrupt another speaker

Proper form

Mr President, I object to the consideration of this question.

President should say “Objection to the consideration has been called. All those who wish to consider the motion raise your right hand. All those who object to the consideration of this question same sign.

division of the house
Division of the house

Purpose

When called, this forces a immediate revote by hand

Does not require a second

Not amendable

Not debatable

No vote needed

Can interrupt another speaker

Proper form

Can be made by saying “division” loud enough for the entire group to hear

Or by standing and saying “I call for a division of the house”

point of order
Point of Order

Purpose

Used when a member thinks that the rules of the group or the rules of parliamentary procedure are being violated.

Does not require a second

Not amendable

Not debatable

President decides on verdict

Can interrupt another speaker

Proper example

Mr President, I rise to a point of order.

President says, “State your point”

After member states point, president says “your point is well taken” or “Your point is not well taken”

appeal
Appeal

Purpose

To reverse the decision of the chairman, after they have made an error.

Requires a second

Not amendable

Debatable(this is the only motion where President can discuss)

Majority vote

Can interrupt another speaker

Most of the time you should support the decision of your president.

Proper Example

Mr President I appeal the decision of the chair.

President should say “Appeal the decision of the chair has been called, all those who wish to uphold the decision of the chair say I, all opposed same sign.”

orders of the day
Orders of the Day

Purpose

This motion forces the group to return to the set agenda, without finishing the current business.

Does not require a second

Not Amendable

Not Debatable

2/3 vote against to fail

Can only be made on motions that are not on the set agenda for that meeting.

Mr. President, I call for the orders of the day.

President should say, Orders of the day has been called. All those who wish to return to the orders of the day, raise your hand. All those opposed to returning to the orders of the day, same sign.

question of privilege
Question of Privilege

Purpose

This allows for people in the group to ask for changes in the temperature, for ideas to clarified, for motions to be explained, for others to repeat their discussion or motions, and anything that may help the meeting run more smoothly.

Does not need a second

Not amendable

Not debatable

No Vote, Presidents decision

Can interrupt another speaker

Proper Example

Madam President, I Rise to a question of privilege.

President says, “State Your Question”

Then the member says whatever they have to and the president decides on whether it will be allowed or not.

recess
Recess

Purpose

This allows for a short break in the meeting

Needs a second

Amendable

Debatable

Majority Vote

Can not interrupt another speaker

Must specify the length of time in the motion

Proper example

Mr President, I move to take a 5 minute recess.

adjourn
Adjourn

Purpose

To end the Meeting

Needs a second

Not Amendable

Not Debatable

Majority Vote

Can not interrupt another speaker

Proper example

Mr president, I move to adjourn.

fix time to reassemble
Fix time to Reassemble

Purpose

To arrange time for next meeting

Needs a Second

Amendable

Debatable

Majority Vote

Can interrupt a speaker

Proper example

Mr. President, I move to adjourn until 7 pm on December 12th.