Title I, Part D Data Reporting and Evaluation: What You Need To Know

1. Title I, Part D Data Reporting and Evaluation: What You Need To Know Dory Seidel and Jenna Tweedie, NDTAC Karen Neilson, California Department of Education

2. Overview • Context Around Title I, Part D Data • Why States Must Collect and Submit Data: Statutory Requirements • Why the Data Are Important: Federal Use of Data • Why the Data Are Important: State Use of Data • Data Collection • What To Collect: Federal and State Requirements • How the Collected Data Can be Reviewed: Data Quality • Data Reporting • How To Report: CSPR, EDFacts • When To Report: Federal Reporting Timeline • Resources

3. Context Around Title I, Part D Data Statutory Requirements Federal Use of Data State Use of Data

4. Why States Must Collect and Submit Data:Statutory Requirements Each State agency and local educational agency shall— (1) submit evaluation results to the State educational agency and the Secretary; and (2) use the results of evaluations under this section to plan and improve subsequent programs for participating children and youth. State and local agencies receiving Title I, Part D funds must evaluate their programs’ impact on the ability of students: (1) to maintain and improve educational achievement; (2) to accrue school credits that meet State requirements for grade promotion and secondary school graduation; (3) to make the transition to a regular program or other education program operated by a local educational agency; (4) to complete secondary school (or secondary school equivalency requirements) and obtain employment after leaving the correctional facility or institution for neglected or delinquent children and youth; and (5) as appropriate, to participate in postsecondary education and job training programs. Source: Title I, Part D Statute, Subpart 3

5. Why States Must Collect and Submit Data:Statutory Requirements (cont.) Major Federal data collections for Title I, Part D (Part D): • Annual Child Count • Used by U.S. Department of Education (ED) to determine Title I, Part A and Title I, Part D funding allocations • Consolidated State Performance Report (CSPR)/EDFacts • Used by ED to demonstrate the effectiveness of Part D programs

6. Why the Title I, Part D Data Are Important:Federal Uses of Data • Program evaluation and performance assessments • Government Performance Results Act Modernization Act of 2010 (GPRAMA) • Federal Budget Requests to Congress • In response to Congressional Requests (e.g., Elementary and Secondary Education Act reauthorization) • Public dissemination/use • ED Data Express http://eddataexpress.ed.gov • NDTAC’s Fast Facts and Annual Performance Overviews

7. Why the Title I, Part D Data Are Important: State Use of Data • To plan effective planning and improvement, including the following activities: • Program evaluation • Decision-making • Goal setting • Needs assessments • Monitoring

8. Why the Title I, Part D Data Are Important: State Use of Data−Example 1

9. Why the Title I, Part D Data Are Important: State Use of Data−Example 2

10. Data Collection Federal Requirements Data Quality

11. What To Collect: Federal Requirements All Title I, Part D-funded programs must collect data to report to ED. Program categories: • Neglected Programs • Juvenile Detention • Juvenile Corrections • At-Risk Programs—Subpart 2 only • Adult Corrections—Subpart 1 only • Other Programs Resources: CSPR Forms, CSPR Guide

12. What To Collect: Federal Requirements (cont.) Each State agency and LEA program submits data in the following areas to ED: • Student and facility counts • Student demographics • Transition services • Academic and vocational outcomes • Academic performance in reading and mathematics Individual States may have additional requirements.

13. How the Collected Data Can Be Reviewed: Data Quality • Data quality is best achieved when timely reviews are done at each reporting level (e.g., program, subgrantee, State). • Educating subgrantees/programs on data collection can improve data quality.

14. Data Reporting Processes CSPR/EDFacts Federal Reporting Timeline

15. How To Report: Consolidated State Performance Report • CSPR is a data collection instrument administered annually by ED’s Office of Elementary and Secondary Education (OESE). • The required measures for Title I, Part D can be found in CSPR section 2.4.

16. How To Report: EDFacts • EDFacts is an ED initiative to collect, analyze, report on, and promote the use of high-quality performance data. • Most of the Title I, Part D data are now reported through EDFacts. • Eventually, all CSPR data will be reported through the EDFacts’ online Education Data Exchange Network (EDEN) Submission System (ESS).

17. How To Report: CSPR and EDFacts

18. When To Report: Federal Reporting Timeline * Expected date is October, but files may be made available later

19. Resources • ED’s CSPR tables: http://www2.ed.gov/admins/lead/account/consolidated/csprpart21314.doc • ED’s EDFacts file specifications: http://www2.ed.gov/about/inits/ed/edfacts/sy-13-14-nonxml.html • NDTAC’s data collection list: http://www.neglected-delinquent.org/sites/default/files/NDTAC_CSPR_Collection_List_2013-14_0.doc • NDTAC’s forthcoming “CSPR Guide” • State CSPR and EDFacts coordinators