the q ap session n.
Download
Skip this Video
Download Presentation
The Q AP Session

Loading in 2 Seconds...

play fullscreen
1 / 9

The Q AP Session - PowerPoint PPT Presentation


  • 108 Views
  • Uploaded on

The Q AP Session. Where Quality Talk is #1. What is it?. QAP = Quality Assurance Program Transaction entry and approval moved from Business Affairs to Business Centers Created a need for an ongoing internal quality assurance monitoring program

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'The Q AP Session' - kermit-burt


Download Now An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
the q ap session

TheQAPSession

Where Quality Talk is #1

what is it
What is it?
  • QAP = Quality Assurance Program
  • Transaction entry and approval moved from Business Affairs to Business Centers
    • Created a need for an ongoing internal quality assurance monitoring program
  • Monitoring and reviewing of accounting transactions for:
    • Policy compliance
    • Account coding
    • Internal control
    • Funding source
    • Operational efficiency
    • Adequate supporting documentation
  • Similar to the High Risk Monitoring Program (now part of QAP)
    • QAP will monitor transactions that post to all funding types
why are we doing it
Why are we doing it?
  • Need to maintain consistency across the 7 different Business Centers
  • OUS Internal Audit recommended a monitoring system
  • Goals:
    • Optimize business processes
    • Maintain strong internal controls
    • Contribute to accurate financial statements
how does it work
How does it work?
  • Three parts:
    • Exception Reports
      • Run daily to show unallowable expenses
    • Special Approval Queues
      • Transactions posted to certain account code series
    • Transaction Testing
      • Random samples of all transactions to determine if standards are being met
      • All transaction types will be tested
      • Testing will be an ongoing process
reporting communication
Reporting & Communication
  • New QAP SharePoint Site (under construction)
    • Results from Testing will be posted on the SharePoint Site
      • Monthly reporting initially; can change based on feedback from Business Centers
    • Each Business Center will have their own access/determine who can access the site
  • Goals:
    • Two way communication
    • Identify process and/or policy issues
qap responsibilities
QAP Responsibilities
  • Business Affairs and Business Centers
    • Policy compliance and internal control
  • Business Centers
    • Complete action items/corrections found during testing
    • Respond to recommendations from Business Affairs
    • Establish and maintain strong internal control environment
benefits
Benefits
  • Management tool for Business Centers
    • Assurance that processes and controls are in place and working
    • Tool to strengthen internal controls
  • Metrics
    • Ability to communicate findings from testing to Business Centers
  • Identify best practices
more benefits
More Benefits
  • Identify training needs
    • Allow for targeted training based on findings
  • Reduce Audit findings
    • Once the system is in place, possibly even prevent audits!
  • Reduce Year End frenzy
    • Reviewing transactions throughout the year allows for corrections to be made much sooner
  • Better, more accurate financial statements
the q ap session1

TheQAPSession

Until Next Time….

ad